Crawford County
Grayling, Michigan
Crawford County
Board of Commissioners
Agenda
for
Regular Board
Meeting of J
The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson, at 9:32 a.m. in the Crawford County Building, Grayling, Michigan the 18th day of January, 2006.
Invocation by Commissioner Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Hanson, Pinkelman, Lange, Anderson, and Beardslee.
Absent None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Tom Haskel, Cindy Pushman, Ilene Geiss-Wilson, Sandra Coe, Shannon Secord, Karen Lint, Bob McIntosh, Angela McClain, Cy Wakeley, Craig Ryan, Gailla Gilliland, and Dan Sanderson.Approval of the Regular Board Minutes
Motion by Pinkelman, second by Lange, to approve the Minutes for the December 21, 2006 Regular Board Meeting as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Approval of the Organizational Board Minutes
Motion by Pinkelman, second by Hanson, to approve the Minutes for the January 5, 2006 Organization Board Meeting as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Approval of the Agenda
Motion by Hanson, second by Pinkelman, to accept the agenda as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Brief Public Comment None.
Open Invoice Report and Prepaid Vouchers
Motion by Rogers, second by Lange, to authorize payment of the following claims:
General Fund:
Balance from "Open Invoice Rep"
240,414.77
Prepaid Invoices
155,227.43
Payroll from ways and means report
Gross Payroll
200,831.21
Total General Fund
596,473.41
Environmmental Control Monitor Fund
Balance from "Open Invoice Report"
288.69
Prepaid Invoices
256.31
Payroll for ways and means report
Gross Payroll
6,584.43
Total Environmental Control Monitor Fund
7,129.43
Building and Zoning Fund
Balance from "Open Invoice Report"
3,690.19
Prepaid Invoices
499.37
Payroll from ways and means report
75.00
Gross Payroll
7,357.68
Total Building and Zoning Fund
11,622.24
Central Dispatch Fund
Balance from "Open Invoice Report"
8,862.12
Prepaid Invoices
1,395.81
Payroll from ways and means report
Gross Payroll
30,154.22
Total Central Dispatch Fund
40,412.15
COPS In Schools Fund
Balance from "Open Invoice Report"
15,239.60
Prepaid Invoices
477.25
Payroll from ways and means report
Gross Payroll
15,239.60
Total COPS in Schools
30,956.45
Fish Fund
Balance from "Open Invoice Report"
Prepaid Invoices
129.71
Payroll from ways and means report
Gross Payroll
Total Fish Fund
129.71
D.A.R.E. Fund
Balance from "Open Invoice Report"
2,808.52
Prepaid Invoices
94.00
Payroll from ways and means report
Gross Payroll
Total DARE Fund
2,902.52
Remonumentation Fund
Balance from "Open Invoice Report"
Prepaid Invoices
39,166.98
Payroll from ways and means report
Gross Payroll
Total Remonumentation Fund
39,166.98
Courthouse Preservation Fund
Balance from "Open Invoice Report"
3,753.99
Prepaid Invoices
Payroll from ways and means report
Gross Payroll
Total Courthouse Preservation Fund
3,753.99
MSU Cooperative Extension Fund
Balance from "Open Invoice Report"
101.10
Prepaid Invoices
307.47
Payroll from ways and means report
Gross Payroll
Total MSU Coop Fund
408.57
Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Motion Carried.
Approval Correspondence
Motion by Hanson, second by Anderson, to accept correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Correspondence
1. Gratiot County Borad Resolution opposing a reduction in Friend of the Court Funding.
2. Gratiot County Board Resolution regarding payment of authorized reimbursements and invoices.
3. Isabella County Board Resolution to pursue alternatives to reduce the burden of soaring energy costs.
4. St. Joseph County Board Resolution requesting the State abide by budget rules and regulations.
5. St. Joseph County Board Resolution requesting the State develop tax incentives to promote Michigans budget.
6. Tuscola County Board Resolution supporting Lenawee County to request the State adopt a balanced budget.
7. Clark Hill Application of Quality Telephone, Inc.
8. Michigan Public Service Commission License to provide basic local exchange service hearing set 1-5-06.
9. UP-EMS Support of the UP-EMS Corporation with attached resolution and editorial of 12-08-05.
10. MDNR Program Application workshops and deadlines.
11. Ruth Shuman Mistreatment of disabled citizens being done nationally.
12. Gaylord Herald Times State Supreme Court agrees to hear 46th Trial Court Case.
13. Traverse City Record Eagle Circuit drama to high court.
14. Representative Gillard 12-12, & 19, 2005 Weeks in Review. Commission Anderson reiterated the need for only part time legislators. The Commissioner remarked that HB 4756 to prohibit multiple passengers with new drivers could be a waste of taxpayers dollars. Chairman Stephenson remarked the intent may be to reduce teenage deaths.
15. NEMCOG South Branch Township Draft Master Plan. (Draft on file with County Clerk). Commissioner Beardslee to review the plan and return to the Clerk.
16. Department of Consumer & Industry Services Notice of Building Official & Inspectors with Notice of Construction Code for Residential, Building and Rehabilitation.
17. Michigan Public Service Notice of Hearing 1-18-06.
18. Laurie Jamison Housing Commission Board Resignation.
Motion by Hanson, second by Beardslee, to accept the resignation of Laurie Jamison from the Housing Commission Board immediately. Ayes (6) six, nays (1) one, absent (0) none, Motion Carried.
Department Reports
Controller Report
Controller Compo advised the USDA Grant for a Sheriff 4 X 4 vehicle is moving forward and requested a public hearing be established on February 15, 2006.
Motion by Anderson, second by Lange, to hold a public hearing on the USDA Rural Development Grant to help fund a new patrol vehicle that has four-wheel drive capability for the Crawford County Sheriffs Department on Wednesday, February 15th, 2006 at 10:00 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Northern Michigan Economic Network
County Controller, Paul Compo and Economic Development Director, Gailla Gilliland requested the County support the Northern Michigan Economic Development Partnership Agenda to establish legislative issues and policies at the local level.
Motion by Pinkelman, second by Hanson, to join the Northern Michigan Economic Network to communicate to the State the issues faced by Northern Michigan in undertaking the job of economic development in this region. Roll Call: Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Motion Carried.
Controller Compo reported he attended the South Branch Township Board Meeting with Commissioner Beardslee and learned that the township has agreed to help in funding STING operations.
The Controller indicated the 2005 audit is near completion. Controller Compo reviewed the February 12 14, 2006 MAC Legislative Conference attendee list.
Clerk Report
County Clerk, Sandra Moore circulated a list of meeting dates and advised the Budget Meeting established during the organizational meeting was set for a Thursday and the Board may want to reschedule for Wednesday, September 27th, 2006. No action was taken. Attached to the meeting schedule was a list of 2006 Committee Assignments and a list of members whose terms will expire in 2006. Clerk Moore reported the filing deadline for the May 2, 2006 Annual School Election is Tuesday, February 7, 2006.
Unfinished Business
Housing Commission By-Laws
Controller Compo reported the Housing Commissions most current By-Laws are 11-17-04 and require acceptance by the County Board. Questions arose regarding Article 10, Section 10.2 - Per Diem and Mileage which either need to be removed or adhered to the County rate of 29.5 per mile. The issue is deferred back to the Housing Commission Board for review prior to acceptance.
Hazard Mitigation Plan Adoption
Motion by Hanson, second by Lange, to adopt the Hazard Mitigation Plan as the official plan for the County effective immediately. Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Motion Carried.
Zoning Transition Update
Controller Compo and Commissioner Beardslee advised they attended the South Branch Township Board Meeting and requested an update on when then can start zoning enforcement. Concerns were noted as to whether they can enforce prior to the master plan being adopted, and whether creating a new order would prevent the township from enforcing existing violations. Commissioner Pinkelman advised she will be in contact with Maple Forest to facilitate township enforcement soon.
Purchasing Policy GO 8 Amendment
Controller Compo advised the changes are either italicized or stricken through. Lange inquired whether the vehicles are covered under the policy and if chosen locally. The Controller advised the sheriff vehicles are initiated locally prior to seeking alternative other vendors, and there is room for improvement. Discussion followed regarding the sealed bid process.
Motion by Beardslee, second by Anderson, to amend the Purchasing Policy GO 8 effective immediately. Roll Call: Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Motion Carried.
Housing Commission Home Improvement Project Update
Housing Commission Chairperson, Sandra Coe advised that Compliance Coordinator, Stephanie Matt from the Bureau of Labor & Economic Growth of the Bureau of Commercial Services Enforcement Division returned the Secord project complaint and the Housing Commission is moving forward to bring the project to a satisfactory conclusion. Chairperson Coy advised they recognize a few problems areas and are willing to correct problem areas. The Housing Board will request a building permit and an outside inspector for the project. Housing Director, Cy Wakeley indicated repairs will begin once the bid committee reviews and awards the bid. Commissioner Lange apologized to the Housing Board for previous board actions.
46th Circuit Trial Court Divorce Education ProgramCooperative Extension Director, Linda Cronk advised the 46th Circuit Trial Court has approved an agreement for a Parents Forever Education Program, which would be administered through the MSU Extension Program. The program will receive a combination of funding from the Strong Families Safe Children Federal Funds administered through the Michigan Department of Human Services and through the 46th Circuit Court funds general revenue from marriage license fees in each of the three (3) counties (Crawford, Kalkaska & Otsego). Ms. Cronk requested the County agree to be the contractor with the Michigan Department of Human Services and designate the funding source to be the Crawford County MSU Extension Office.
Motion by Pinkelman, second by Rogers, to authorize agreement SFSC-06-20003 between the MSU Extension Program and the 46th Circuit Trial Court for the Parents Forever Education Program through September 30, 2006. Roll Call: Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Motion Carried.Recess at 10:30 a.m. and reconvened at 10:44 a.m.
Credit Policy 11806
Compo requested a county policy to allow credit card purchases to eliminate the County from paying sales tax or having to reimburse county purchases on employees personal credit cards.
Motion by Pinkelman, second by Beardslee, to adopt the Credit Policy 11806 effective immediately was withdrawn.
Motion by Pinkelman, second by Beardslee, to adopt the Credit Policy 11806 with only one credit card issued to the County Controller with a credit amount not to exceed $2,500. Roll Call: Rogers aye, Stephenson aye, Anderson nay, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Motion Carried.
Motion by Lange, second by Pinkelman, to notify Chemical Bank that the County accepts responsibility for said credit card. Ayes (6) six, nays (1) one, absent (0) none, Motion Carried.
Appointment to Planning Commission
Motion by Pinkelman, second by Hanson, to appoint Al Somero for the remaining Planning Commission one (1) year term expiring 12-31-06. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
The School Board to designate an appointee to the Planning Commission for the February 2nd, committee meeting. The appointment will be for a three (3) year term.
Animal Shelter Update
Animal Shelter President, Sharon Priebe received nine (9) different bids for the Animal Shelter property and advised it has been narrowed down to the top four (4). Ms. Priebe requested approval to proceed to stay within the time restraints. Ms. Priebe defined Butcher Hall in Gaylord as the most likely Architectural design firm and is desirous to proceed for preliminary drawings and ground work. Commissioner Lange advised the Rural Development hearing could be at the February regular meeting. Board Member, Cheryll Ruley indicated if the Board could proceed much progress could be completed before the February Board Meeting.
Motion by Pinkelman, second by Hanson, to authorize the Animal Shelter Board to proceed with an architectural design with Butcher in Gaylord.
Motion Amended by Pinkelman, second by Hanson, to authorize the Animal Shelter Board to proceed with any of the top three (3) architectural vendors after references are explored with Commissioners Hanson and Lange. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
DHS Foster Care Position
Trial Court Assistant Administrator, Tom Haskel and Department of Human Services Director, Cynthia Pushman indicated Crawford County Department of Human Services lost a Foster Care provider and requested the County enter into a contract as a cost savings measure to the Child Care Fund. The foster care caseload has been at 38 cases on average per month and has seen a 38% increase in foster care placements. The Department of Human Services Budget does not allow for a foster care staff to have a caseload over 20, and foster care cases must be referred to an outside care provider. The Federal government pays 73% toward a foster care worker and the county can pay the states portion at $29,944.35. DHS Director, Cynthia Pushman advised this first happened in Otsego County and it is in the best interest of the County.
Motion by Hanson, second by Pinkelman, to enter into a contractual agreement between the Department of Human Services and the County for a foster care worker through Title IV E federal funding at 73% and the County at 27% not to exceed $19,198.99. Roll Call: Stephenson aye, Anderson aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Beardslee aye, Motion Carried.
Motion by Pinkelman, second by Beardslee, to request Controller Compo and Trial Court Assistant Administrator Tom Haskel draft a Resolution to accommodate the needs for County residents with the Department of Human Services. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Commissioners Report
Commissioner Rogers Commissioner Rogers reported her Ways and Means Committee recommendation.
Motion by Rogers, second by Hanson, to authorize the allocation of $10,000 from the Environmental Fund to the following approved on a percentage basis:
South Branch $661 (labor on large item pick up day)
City of Grayling $2,224 (storm water retention project)
Grayling Township (United Front collection of scrap tires) $4,447
Lake Margrethe Property Association $2,668 (erasion milfoil treatment)
Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Motion Carried.
COA Budget Amendments
Motion by Rogers, second by Lange, to approve the following Budget Amendments for the Commission on Aging:
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
BALANCE
508,286.00
508,286.00
CURRENT TAX COLLECTIONS
297-672-401.000
21,551.00
REVENUE, MISCELLANEOUS
297-672-402.000
(2,622.00)
INTEREST ON INVESTMENTS
297-672-665.000
(2,009.00)
PROGRAM INCOME RESOURCE
297-672-672.500
(1,071.00)
PROGRAM INCOME
297-672-672.000
(6,000.00)
ASSISTANT DIRECTOR
297-672-703.005
500.00
WAGES-HOURLY STAFF
297-672-703.040
1,576.00
VACATION
297-672-705.000
232.00
FICA
297-672-715.000
291.00
POSTAGE
297-672-729.000
1,000.00
PRINTING
297-672-902.000
1,000.00
TELEPHONE
297-672-923.000
500.00
RENTAL EXPENSE
297-672-945.000
2,750.00
EQUIPMENT
297-672-979.000
2,000.00
ALLOCATED TAX REVENUE
297-610-401.500
(1,135.00)
WAGES-HOURLY STAFF
297-610-703.040
(1,272.00)
FICA
297-610-715.000
(97.00)
WORKMANS COMPENSATION
297-610-722.000
234.00
STATE GRANT REIMBURSEMENT
297-611-542.500
(165.00)
PROGRAM INCOME
297-611-672.000
1,000.00
COA - FUND RAISING
297-611-674.297
(1,000.00)
ASSISTANT DIRECTOR
297-611-703.005
75.00
WAGES-HOURLY STAFF
297-611-703.040
(178.00)
DEFERRED COMP IN LIEU OF MEDICAL
297-611-703.600
(38.00)
VACATION
297-611-705.000
74.00
FICA
297-611-715.000
(129.00)
HOSPITALIZATION
297-611-716.000
(124.00)
COA - LIFE INSURANCE
297-611-717.500
(9.00)
WORKMANS COMPENSATION
297-611-722.000
141.00
COA - FOOD SUPPLIES (CON & HDM)
297-611-780.000
(573.00)
COA - NON-INGREDIENT SUPPLIES
297-611-781.000
(225.00)
STAFF MILEAGE REIMBURSEMENT
297-611-865.100
20.00
VOLUNTEER MILEAGE REIMBURSEMENT
297-611-865.200
(225.00)
COA - HDM DELIVERY CHARGE
297-611-865.500
611.00
KITCHEN EQUIPMENT REPAIR
297-611-933.500
50.00
RENTAL EXPENSE
297-611-945.000
365.00
ALLOCATED TAX REVENUE
297-613-401.500
1,399.00
PROGRAM INCOME
297-613-672.000
500.00
COA - FUND RAISING
297-613-674.297
50.00
WAGES-HOURLY STAFF
297-613-703.040
1,606.00
VACATION
297-613-705.000
108.00
FICA
297-613-715.000
128.00
HOSPITALIZATION
297-613-716.000
(266.00)
COA - LIFE INSURANCE
297-613-717.500
11.00
WORKMANS COMPENSATION
297-613-722.000
(196.00)
CONTRACT SERVICES
297-613-818.000
314.00
STAFF MILEAGE REIMBURSEMENT
297-613-865.100
244.00
ALLOCATED TAX REVENUE
297-614-401.500
209.00
COA - FUND RAISING
297-614-674.297
(1.00)
WAGES-HOURLY STAFF
297-614-703.040
722.00
FICA
297-614-715.000
48.00
HOSPITALIZATION
297-614-716.000
(472.00)
WORKMANS COMPENSATION
297-614-722.000
(140.00)
STAFF MILEAGE REIMBURSEMENT
297-614-865.100
50.00
COA NEMSCA FUNDING
297-617-550.000
(2,473.00)
WAIVER REVENUE FIA
297-617-690.000
(2,500.00)
WAIVER REVENUE - MI-CHOICE
297-617-691.000
(333.00)
ALLOCATED TAX REVENUE
297-617-401.500
(2,419.00)
ASSISTANT DIRECTOR
297-617-703.005
(247.00)
WAGES-HOURLY STAFF
297-617-703.040
(3,444.00)
LONGEVITY
297-617-703.550
(166.00)
DEFERRED COMP IN LIEU OF MEDICAL
297-617-703.600
38.00
VACATION
297-617-705.000
(706.00)
FICA
297-617-715.000
(234.00)
HOSPITALIZATION
297-617-716.000
(2,491.00)
COA - LIFE INSURANCE
297-617-717.500
(45.00)
WORKMANS COMPENSATION
297-617-722.000
(292.00)
COA - FOOD SUPPLIES (CON & HDM)
297-617-780.000
573.00
COA - NON-INGREDIENT SUPPLIES
297-617-781.000
225.00
CONTRACT SERVICES