Crawford County
Grayling, Michigan
Crawford County
Board of Commissioners
Agenda
for
Regular Board
Meeting of
February 15th, 2006
The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson, at 9:32 a.m. in the Crawford County Building, Grayling, Michigan the 15th day of February, 2006.
Invocation by Commissioner Lange.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Hanson, Pinkelman, Lange, Anderson and Beardslee.
Absent None.
Sandra Moore, County Clerk/Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Tom Haskel, Ilene Geiss-Wilson, Sharon Priebe, Cheryll Ruley, Patty Redinger, Janet Andrews, Deanna Whiteside, Bob McIntosh, Marie Frick, Maria Klosowski, Tom OBrien, Laura Purtill, Robert Aubry, Richard Schreiber, Dan Sanderson and other unidentified persons.Approval of the Regular Board Minutes
Motion by Hanson, second by Pinkelman, to accept the Minutes for the January 18, 2006 Regular Board Meeting as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Approval of Agenda
Motion by Pinkelman, second by Lange, to accept the agenda as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Brief Public Comment None.
Open Invoice Report and Prepaid Vouchers
Motion by Rogers, second by Hanson, to authorize payment of the following claims:
General Fund:
Balance from "Open Invoice Rep"
50,639.45
Prepaid Invoices
121,596.63
Payroll from ways and means report
Gross Payroll
176,393.60
Total General Fund
348,629.68
Enforcement/Recycle Fund
Balance from "Open Invoice Report"
121.15
Prepaid Invoices
351.63
Payroll from ways and means report
189.69
Gross Payroll
4,512.56
Total Environmental Control Monitor Fund
5,175.03
Building and Zoning Fund
Balance from "Open Invoice Report"
2,232.63
Prepaid Invoices
136.08
Payroll from ways and means report
Gross Payroll
5,607.78
Total Building and Zoning Fund
7,976.49
Central Dispatch Fund
Balance from "Open Invoice Report"
Prepaid Invoices
557.21
Payroll from ways and means report
Gross Payroll
20,912.21
Total Central Dispatch Fund
21,469.42
COPS In Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices
94.79
Payroll from ways and means report
Gross Payroll
6,186.28
Total COPS in Schools
6,281.07
Millage/Road Patrol
Balance from "Open Invoice Report"
815.05
Prepaid Invoices
1,542.13
Payroll from ways and means report
Gross Payroll
19,000.49
Total Millage Fund
21,357.67
Fish Fund
Balance from "Open Invoice Report"
Prepaid Invoices
92.42
Payroll from ways and means report
Gross Payroll
Total Fish Fund
92.42
Courthouse Preservation Fund
Balance from "Open Invoice Report"
229.19
Prepaid Invoices
Payroll from ways and means report
Gross Payroll
Total Courthouse Preservation Fund
229.19
MSU Cooperative Extension Fund
Balance from "Open Invoice Report"
2,307.27
Prepaid Invoices
95.00
Payroll from ways and means report
Gross Payroll
724.50
Total MSU Coop Fund
3,126.77
Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Motion Carried.
Approval Correspondence
Motion by Anderson, second by Lange, to accept correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Correspondence
1. Hillsdale County Board Resolution mandating the State adopt a balanced budget.
2. Houghton County Board Resolution in support of Crawford County funding dispute.
3. St. Clair County Board Resolution to promote employee and patron health through
smoke-free worksites.
4. Wexford County Board Resolution of support of tax incentives and four lane US 131.
5. Wexford County Board Resolution to adopt a State balanced budget.
6. Building Authority Minutes of 1-26-06 and status report on conceptual design. Commissioner Lange inquired on the anticipated mechanical and electrical condition assessment costs. Controller Compo advised Northwest Design Group has agreed to reduce the costs for the conceptual design as the mechanical and electrical needs are anticipated concerns for the County.
7. Road Commission Extended Animal Shelter Lease for another year.
8. Department of Human Services 2005/06 Annual Plan and Budget for Child Care Fund. Commissioner Anderson indicated the State needs to be informed of the change in Board Chairmanship.
9. Emergency Telephone Service Committee Documentation of final 911 Plan.
10. Dominion Midwest Energy, Inc Permit Application to drill in Maple Forest Township.
11. DEQ City Environmental Services in violation with leachate collections systems.
12. MAC Legislative Updates for January 13, 20 & 27, and February 3, 2006.
13. Representative Gillard Weeks in Review for January 23 & 30, and February 6, 2006.
14. Office of the Governor Appreciate communication regarding the funding dispute with the 46th Circuit Trial Court.
15. Northern Lakes Community Mental Health Request appointment of Dave Stephenson to Board of Directors for another three (3) year term. This will be done during commissioner reports as follow up to the February 2, 2006 Committee Meeting.
16. DEQ Letter of Warning on American Waste, Inc. in Kalkaska County. Commissioner Lange inquired on compliance standards. Discussion followed regarding the Stipulated Court Order under the Counties Solid Waste Plan.
Department Reports
Controller Report
Controller Paul Compo circulated EDF Facade Loan Program Guidelines with a couple changes that were proposed from the Ways & Means Committee Meeting.
Motion by Hanson, second by Lange, to accept the EDF FAΗADE Loan Program Guidelines as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
The Controller advised the Supreme Court Briefs and Amicus Briefs for the 46th Circuit Trial Court are due today. Board of Commissioners from Clare, Houghton, and Tuscola Counties have declared their intention to adopt resolutions in support of Crawford County and their pending court lawsuit.
Local units are working with MAC and a Local Unit State Task Force has been established by Governor Granholm that should make a difference for communication on county issues.
Commissioner Stephenson advised when there are issues that have a negative affect on Counties they may be addressed through the Task Force.
Recess at 9:55 a.m. reconvened 10:02 a.m.
The Controller advised a Tri-County Meeting was held and the Court has been informed by MMRMA that they are not covered with Liability Insurance. Our County Insurance Agent indicated the Court is responding on behalf of the Court covered under the present County policy. The County has a pending lawsuit which the County Prosecutor is in the suit. Commissioner Stephenson advised the issue is partly due to new Crime Victim and Bankruptcy laws. Most cases that are filed through the Court are addressed under civil rights and unemployment law. Our County Agent Paul Olson advised the issue needs to be ultimately settled before another problem occurs. Controller Compo advised few carriers specialize in municipal coverage and MMRMA covers 63 counties, however, if the court has multi county jurisdictions, MMRMA will require the Court to have its own policy. The premium is $22,305, which appears to be excessive, but the County can implement and if they can find alternative coverage can cancel it. Compo indicated if the event occurs in Crawford we are covered and if it is in another county our insurance company would not cover the event.
Motion by Hanson, second by Lange, to increase the Tri-County(46th Circuit Trial Court) budget by $6,000.00 in order to fund an insurance policy from MMR-MA for a period of one (1) year. In the event MMR-MA concludes the 46th Circuit Trial Court is currently covered by the existing insurance policies of Kalkaska and Otsego Counties, the $6,000.00 will be returned to Crawford County. Roll Call: Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Motion Carried.
10:00 a.m. - USDA Public Hearing
Motion by Beardslee, second by Hanson, to recess the regular meeting and enter into a Public Hearing to receive comments on the Rural Development Grant Agreement for $14,000 to help fund a new patrol vehicle that has four-wheel drive capability for the Sheriffs Department (10:15 a.m.) Roll Call: Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Motion Carried.
Controller Compo advised Rural Development has agreed to pay $14,000 towards a fully equipped patrol vehicle that has four-wheel drive capability.
Rural Development Grant for $14,000 for a Sheriff Patrol Vehicle
Chairman Stephenson called for public comment on the Rural Development Grant Application. No response given.
Motion by Hanson, second by Pinkelman , to close the Public Hearing and return to the Regular Board Meeting in progress (10:20 p.m.). Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
10:15 a.m. - USDA Public Hearing
Motion by Lange, second by Pinkelman, to recess the regular meeting and enter into a Public Hearing to receive comments on the Rural Development Loan Agreement for $330,000 in loan funding and $20,000 in grant funding for the purposes of constructing and equipping a new animal shelter (10:21 p.m.). Roll Call: Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Motion Carried.
Rural Development Grant for $330,000 in Loan Funding and $20,000 in Grant Funding
Controller Compo advised Rural Development has agreed to grant $20,000 in funding for the Animal Shelter, and the County will have a bond issue for $330,000.
Thomas OBrien, from Thomas OBrien Architect, Inc. displayed preliminary design drawings for the new Animal Shelter.
Chairman Stephenson called for public comment on the Rural Development Grant Application.
Animal Shelter Board Member, Janet Andrews indicated she is a resident near the proposed facility and neighbors are excited about the facility being placed on the Fair Grounds property.
Animal Shelter Board President, Sharon Priebe indicated trees will be planted as a buffer around the shelter.
Bob McIntosh indicated the new shelter will be a positive asset for the community.
Motion by Pinkelman, second by Hanson, to close the Public Hearing and return to the Regular Board Meeting in progress (10:30 a.m.). Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
River House Grant
Marie Klosowski appeared on behalf of River House to request approval of a $62,000 grant for the River House Shelter.
Motion by Pinkelman, second by Lange, to authorize the Chairman to sign the Michigan State Housing Development Authority Certification of Local Approval for a $62,000 grant application to provide residential and non-residential service to victims of domestic and sexual violence and homelessness through the River House Shelter. Roll Call: Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Motion Carried.
Community Correction Update
Motion by Pinkelman, second by Anderson, to amend the agenda to allow Marie Frick to make a presentation on Community Corrections. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Marie Frick provided the FY2005 Summary information for Community Corrections services. Ms. Frick services offered are: Community Services for earned release from jail; Counseling services in jail, and/or release to attend: Assessments, Outpatient, Intensive Inpatient Counseling; Moral Reconation Therapy & AA in jail; Residential substance abuse treatment: Sunrise Centre, Harbor Hall, Addictive Treatment Services. Ms. Frick indicated there were 1,736 total jail beds used and state reimbursements from MDOC for OUIL 3rd offense in the amount of $870.00.
Unfinished Business
Housing Commission By-Laws
The Controller advised the Housing Commission to visit the issue next Tuesday (2-21-06), and will be placed on the March Regular Board Meeting.
Zoning Transition Update
Controller Compo advised Zoning enforcement in still being reviewed by South Branch Township and Maple Forest is ready to proceed when ever the County wants to.
Fair Gound Property/Little League Update
Commissioner Lange requested a update by Little League Chairman, Robert Aubry in reference to the ball fields on the fair grounds property. Rob Aubry appeared with Little League Board Member Dave Schreiber and requested land be earmarked for the Little League. Mr. Aubry advised Little League (ages 8 12) has grown, exceeded their two locations and desirous to pursue new ball fields on the fair ground property. Commissioners Hanson and Lange to meet with the Little League Board Members and gather information for a unified project between the County and Little League.
School Appointment to Planning Commission
Motion by Pinkelman, second by Hanson, to appoint School Representative Michael Dunckel to the Planning Commission for a term ending 12-31-09. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Commissioners Report
Commisioner Rogers The Commissioner reported the Ways & Means Committee recommendations.
Housing Commission Update
Motion by Rogers, second by Hanson, to submit the letter from Ms. Shannon Secord regarding the Secord Home Improvement Program to the Housing Commission Board for review. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
FY 2002/03 EDF Payments to the Housing Commission
Motion by Rogers, second by Hanson, to request the Ways & Means Chairperson meet with the Housing Commission Chairperson and form a committee to review finance, policy, check writing, and documentation procedures. To request a copy of the policy, procedures and by-laws be submitted to the County Board for approval and request no expenditures from the EDF account until these issues are resolved by the County Board. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
COOR Housing Coalition Application to MSHDA
Motion by Rogers, second by Pinkelman, to authorize the Board Chairman sign the Resolution for COOR Housing Coalitions Application to MSHDA for a 2006/07 Emergency Shelter/Homeless Prevention Grant on behalf of the four (4) Counties (Crawford, Oscoda, Ogemaw and Roscommon Counties). Roll Call: Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Motion Carried.
MSHDA Housing Resource Fund
Motion by Rogers, second by Hanson, to authorize Cy Wakeley, Housing Director in conjunction with Northeast Michigan Community Service Agency, Inc. to prepare and submit the application for funding in the amount of $148,220 through the Michigan State Housing Development Authoritys Housing Resolution Fund and authorize Chairman Stephenson to sign the application. Roll Call: Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Motion Carried.
Resolution for a State Policy for Foster Care Children
Motion by Rogers, second by Hanson, to adopt Resolution 21506A to implement a State Policy for Foster Care Children to restore funding to the Department of Human Services Foster Care Worker Allocation for Crawford County and submit to the 83 Counties, State Senator, State Representative, Governor Granholm and MAC. Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Motion Carried.
Commissioner Hanson - The Commissioner reported his Personnel & Labor Committee Recommendations.
Mental Health Authority Board Appointment
Motion by Hanson, second by Pinkelman, to appoint Commissioner Stephenson to the Mental Health Authority for a term ending 3-31-09. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Commissioner Pinkelman - The Commissioner advised she had no Law Enforcement Committee Recommendations to report. Commissioner Pinkelman inquired if the Clerk would be willing to schedule a workshop to review minutes, agenda, and general open meetings questions. The Clerk indicated she would offer her services if the interest is there or help board members on an individual basis.
Commissioner Lange The Commissioner advised he had nothing to report.
Commissioner Stephenson The Commissioner advised he had nothing to report.
Commissioner Anderson The Commissioner advised he had nothing to report.
Commissioner Beardslee The Commissioner advised the NEMSCA Head Start program has allocated $17,000,000 in Federal Funding and quite surprised as there so many needy organizations.The Commissioner reported South Branch is hold a master plan meeting soon.
New Business
Animal Shelter Agreement
The Agreement was reviewed between the Animal Shelter and the County for reimbursement of expenses through the US Department of Agriculture (USDA) Rural Development Loan Program. Assistant Prosecutor Sabin and Shelter members are drafting language for the lease.
Motion by Lange, second by Hanson, to authorize Chairman Stephenson to sign the agreement between the Animal Shelter and the County for reimbursement of expenses through the US Department of Agriculture (USDA) Rural Development Loan Program for the Shelter. Roll Call: Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Motion Carried.
AS400 Operating System Proposal
The current AS400 IBM was purchased in 1999, has compatibility problems and needs to be upgraded. Discussion followed on sharing the cost of upgrade out of the Sheriff and Central Dispatch budget as they are the present users. The issue to be placed on the March 2, 2006 Ways & Means Committee Meeting and request Jim Baker to attend.
I-75 Traffic Study
Motion by Pinkelman, second by Lange, to adopt a Resolution for a coordinated transportation plan in the Grayling area through the Michigan Department of Transportation Study and recognize the need for funding in an amount up to $10,000 on behalf of Crawford County. Roll Call: Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Motion Carried.
Housing Commission Update
Controller Compo advised Housing Director, Cy Wakeley submitted a written response of a conversation he had with Stephanie Matt from the State Housing Authority regarding the Secord Home Improvement project. Chairman Stephenson explained that Grayling Township Zoning Inspector, Bob Dixon advised the workmanship was definitely an issue, however couldnt be cited under the present BOCA code. Commissioner Beardslee advised workmanship is not citable, however, manufacturer recommendations must be followed and felt they were clearly not. Chairman Stephenson addressed Housing Commission Laura Purtill regarding better procedures. Ms. Purtill advised she has a strong interest on where the Board is going, and several issues are being addressed. Commissioner Rogers advised she has requested copies of Housing Bid and Financial Committee Meeting recommendations through the Commission, and is awaiting a response.
Extended Public Comment None.
Announcements
Chairman Stephenson reminded Commissioners of the MDOT meeting today at 2:00 p.m.
Adjournment
Motion by Hanson, second by Lange, to adjourn meeting at 11:56 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
____________________________
Dave Stephenson, Chairman
Board of Commissioners____________________________
Sandra Moore
County Clerk-----------------------------------------------------------------------------------------
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