Crawford County
Grayling, Michigan
Crawford County
Board of Commissioners
Agenda
for
Regular Board
Meeting of
April 19th, 2006
The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson at 9:33 a.m. in the Crawford County Building, Grayling, Michigan the 19th day of April, 2006.
Invocation by Chairman Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Anderson, Beardslee, Hanson, Lange, Pinkelman, and Rogers.
Absent None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Kevin Hunter, Ilene Geiss-Wilson. Brian Anderson, Bob Anderson, Tom Wellman, Kathy Ryan, and Ken Tallsma.Approval of the Regular Board Minutes
Motion by Beardslee, second by Hanson, to approve the Minutes for the March 15, 2006 Regular Board Meeting with the following three (3) corrections:
The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson at 9:33 a.m. in the Crawford County Building, Grayling, Michigan the 19th day of April, 2006.
Invocation by Chairman Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Anderson, Beardslee, Hanson, Lange, Pinkelman, and Rogers.
Absent None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Kevin Hunter, Ilene Geiss-Wilson. Brian Anderson, Bob Anderson, Tom Wellman, Kathy Ryan, and Ken Tallsma.
Approval of the Regular Board Minutes
Motion by Beardslee, second by Hanson, to approve the Minutes for the March 15, 2006 Regular Board Meeting with the following three (3) corrections:
Pg. 1 - Invocation by Commissioner Beardslee
Pg. 4 Court Invoice is one-half the fee of $7,754.00
Pg. 5 Animal Shelter will be approximately $300,000
Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Approval of the Agenda
Motion by Beardslee, second by Hanson, to remove Diane Rutkowski from the 10:00 a.m. NEMCOG presentation and move the Equalization Report up to the 10:00 a.m. time frame. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Brief Public Comment None.
Open Invoice Report and Prepaid Vouchers
Motion by Rogers. second by Lange, to authorize payment of the following claims:
General Fund:
Balance from "Open Invoice Rep"
155,994.19
Prepaid Invoices
223,592.91
Gross Payroll
131,807.30
Total General Fund
511,394.40
Millage/Road Patrol Fund
Balance from "Open Invoice Report"
710.34
Prepaid Invoices
2,186.99
Gross Payroll
15,707.81
Total Millage Fund
18,605.14
Enforcement/Recycle Fund
Balance from "Open Invoice Report"
Prepaid Invoices
895.17
Gross Payroll
4,512.56
Total Enforcement Fund
5,407.73
COPS in Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices
123.66
Gross Payroll
4,616.56
Total COPS Fund
4,740.22
Building & Zoning Fund
Balance from "Open Invoice Report"
2,663.09
Prepaid Invoices
281.07
Gross Payroll
5,144.08
Total Building & Zoning Fund
8,088.24
D.A.R.E. Fund
Balance from "Open Invoice Report"
69.23
Prepaid Invoices
126.55
Gross Payroll
Total DARE Fund
195.78
Remonumentation Fund Prepaid
Balance from "Open Invoice Report"
5,197.50
Prepaid Invoices
Gross Payroll
Total Remon Fund
5,197.50
MSU Cooperative Extention Fund
Balance from "Open Invoice Report"
1,538.63
Prepaid Invoices
5,678.79
Gross Payroll
909.00
Total MSU Fund
8,126.42
Central Dispatch Fund
Balance from "Open Invoice Report"
1,502.60
Prepaid Invoices
4,440.74
Gross Payroll
18320.94
Total Central Dispatch Fund
24,264.28
Fish Hatchery Fund
Balance from "Open Invoice Report"
Prepaid Invoices
177.96
Gross Payroll
Total Fish Fund
177.96
Homestead Audit Fund
Balance from "Open Invoice Report"
Prepaid Invoices
1,252.37
Gross Payroll
Total Homestead Fund
1,252.37
Courthouse Preservation Fund
Balance from "Open Invoice Report"
223.99
Prepaid Invoices
Gross Payroll
Total Courthouse Fund
223.99
Animal Shelter Debt Fund
Balance from "Open Invoice Report"
3,000.00
Prepaid Invoices
Gross Payroll
Total Animal Shelter Fund
3,000.00
Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers - aye, Stephenson - aye, Motion Carried.
Approval Correspondence
Motion by Beardslee, second by Pinkelman, to accept the correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Correspondence
1. Antrim Co Resolution requesting support of 9-1-1 funding mechanisms. Controller Compo advised this will have an affect on Crawford County.
2. Genesee Co Resolution in support of County Boards assuming Road Commission functions. Commissioner Lange inquired on why the County would be interested in assuming the Road Commission duties. Controller Compo advised there is presently a bill to give the County Boards the option, but will not mandate the issue & consolidation would be a savings to the Counties. Discussion followed regarding compliance of the open meetings act and a five (5) member board verses three (3) members.
Motion by Lange, second by Hanson, to support Genesee County in their endeavor on HB 5831 & HB 5832.
Motion Amended by Lange, second by Hanson, to submit a letter of support to Genesee Co. to show support for HB 5831 & HB 5832. Vote on the motion as amended. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
3. Hillsdale Co Resolution in support of JAG law enforcement programs.
Motion by Anderson, second by Pinkelman, to draft a resolution in support of communications 3 & 4 and submit the resolution to the Committee Meeting on May 4th, 2006. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
4. Lenawee Co Resolution to fund the JAG law enforcement programs.
5. Midland Co Resolution in support of Crawford County in its court funding dispute. Discussion followed to thank those Counties that have supported Crawford County. The Controller indicated he routinely notifies the Counties in support.
6. Oceana Co Resolution of support to dissolve County Road Commission.
7. Tuscola Co Resolution in support of State Revenue Sharing & MAC Amicus Curiae Brief.
8. State Dept. of Human Services Appreciation towards FY2005 State Paternity Establishment Results.
9. Depart of Information Technology Town Hall Symposium 5-1-06.
10. DEQ Air Quality Pending New Source Review Application for Dominion Exploration.
11. MAC Legislative Updates for March 17, 24 & April 7 & 14, 2006.
Motion by Anderson, second by Hanson, to adopt a resolution in support for the legislators to keep the Counties at the table for economic development decisions. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
12. Representative Gillard Weeks in Review for March 13, 20, 27 & April 3, 2006. Commissioner Lange inquired on how the County may become part of the Renewable Energy Facility Renaissance Zone.
13. Beaver Creek Twp Request zoning map for zoning ordinance.
14. Grayling Visitors Bureau Response to State Traffic Operations regarding proper signage.
15. NEMCOG Letter regarding South Branch Township Draft Master Plan with attached Township letter.
16. DNR Oil & Gas Lease Auction to be held June 6, 2006.
17. Dept. of Human Services New Child Care Fund Specialist for Child Care Division.
18. Dept. of Human Services - New Child Care Fund Review Report for In-Home Care. Chairman Stephenson remarked that the review reflects good management in the Child Care Program.
19. Prospect Protocol Wish to coordinate efforts with the Economic Development Office.
20. Veterans of Foreign Wars Request support for 4th of July celebration. Commissioner Pinkelman indicated support for the 4th of July celebration.
21. Kids Day 2006 Request support of Kids Day 2006 activities.
22. Lynnette Corlew Thank you for remembering her Father.
23. Therese Kaiser Request appointment of Housing Board. Chairman Stephenson recognized that Ms. Kaiser could not attend today due to other commitments.
24. Building Authority Minutes of 4-13-06.
25. DEQ Air Quality Pending New Source Review Application for Dominion Exploration.
26. Housing Chairperson Audit Report to Management.
Department Reports
2006 Equalization Report
Equalization Director, Kevin Hunter presented the 2006 County Equalization Report and Equalized Value. Identified each unit $734,819.120. Kevin identified the different classes and the Board requested the classes be identified in future years.
Motion by Anderson, second by Hanson, to accept the 2006 County Equalization Report in the amount of $734,819,120. Roll Call: Beardlsee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Motion Carried.
Controller Report
Controller Compo advised a Military Transportation Group is interested in pursuing a millage for historical preservation for the group, and Lovells and County Historical Society. The County would pursue the millage request and contract with the Military Transportation Group for a 501C3 designation and implementation. Mr. Compo advised the County Historical Society has requested help in preservation of the fire barn. Grayling Township and the City has been approached and are in agreement, the City is presently storing items in the barn. The transportation group would like to focus on economic development if the County is in favor of a .2 millage ($108,000 annually) which would be split 3 ways (Military, Lovells and County Historical Societies.) Controller Compo advised that Bond Council will submit the ballot wording for the August Primary Election, as the filing deadline is May 30th. The Fire Barn will have to be purchased at fair market value and the County will have to insure the property. Military Transportation Group Member, Brian Anderson advised fair market value was discussed and reviewed by the City Attorney, Dave Sabin. Visitor Bureau Director, Ilene Geiss-Wilson advised Hartwick Pines expends between $53,000 to $66,000 per year for the Pines museum. The Board requested a written position from the City regarding the fair market value, a written business plan defining usage in each of the three (3) entities, review of alternative sites, and the ballot language prior to approval. Brian Anderson advised he would be available for questions.
The Controller advised the new AS 400 is up and running now. NorthWest Design Group has presented conceptual designs for the Courthouse expansion and continues to meet. The Building Authority and Design Group hope to bring the issue forward at the next regular meeting. The Controller advised a microphone cord was damaged in the courtroom and needs to be repaired. Oral arguments are scheduled in the Supreme Court on Tuesday, May 2nd for the Court lawsuit and it was suggested that previous commissioners that were involved when the suit was initiated be invited to attend. Members will leave the Courthouse between 7:00 and 8:00 a.m. that day. Commissioner Pinkelman inquired on the safety cones placed out on the sidewalk and the Controller advised the audit committee will meet to review costs of sidewalk repairs.
County Clerk/Register of Deeds
Clerk/Register, Sandra Moore introduced her new employee from Michigan Works, Ruth Smith. Ruth retired from the Grayling Holiday Inn after 20 years of service, and has worked with the State Treasury as an account clerk. The Board welcomed Ruth and her interest in returning back to the workforce.
Recess at 10:29 a.m. and reconvened at 10:40 a.m.
Environmental Monitor Official
Environmental Monitor, Bruce Patrick circulated a site plan of the landfill cells and explained the cells are being used from A to D filling south and eventually moving easterly. The landfill is constructing another cell that was recently approved. There is the burning of methane and some odors exist. There was an issue of American Waste hauling waste to Kalkaska and Bay Counties, which is a violation of the Otsego County Solid Waste Plan. The state may soon mandate the updating of all Solid Waste Plans. Mr. Patrick will bring the issue forward as needed. They only have two (2) staff members and there is a lack of funds. Counties under 100,000 may have the option of a 7 member board verses 14 members.
Kevin Garrity has resigned from the Fish Hatchery Committee and it is recommended that Mr. Patrick be named the Chair of the Hatchery Committee.
Motion by Lange, second by Pinkelman, to appoint Bruce Patrick as the Fish Hatchery Committee Chairman. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Mr. Patrick further reported that Hatchery members Lona King, and Roger Fechner have requested reappointment. The appointments are scheduled for the next Personnel & Labor Committee Meeting. The high school industrial arts class will be constructing a permanent shelter at the fishing pond. MSUE will do some clean up at the hatchery on April 22, Earth Day.
Grayling River Walk Pre-Proposal
Huron Pines Program Coordinator, Kathy Ryan submitted the Grayling River Walk Pre-Proposal and requested formal approval to construct the bridge and trail on property owned by Crawford County. Ms. Ryan submitted background information and inquired whether the County is willing to assume ownership of the new bridge. The project was identified in the Community Action Plan 2005 as a means of connecting the Fish Hatchery, primary school and library to the downtown business area and encourages tourism. The project will be an extension of the Grayling Bicycle Turnpike to gain classroom access to study ecology of the AuSable River as well as provide a safe passage under North Down River Road and will connect the Grayling Township Park and points north to the Grayling Fish Hatchery and amenities south of North Down River Road including Mercy Hospital. A steering committee has representatives from Mercy Hospital, Crawford AuSable School as well as the Chamber of Commerce, Grayling Visitors Bureau, Police Department and others. The committee has been meeting and received a grant in July, 2005 to do preliminary work and develop this pre-proposal. MS. Ryan advised the present bridge is over 40 years old and is not ADA compliant. The DEQ is aware of the request and permits will be accessible. All entities have been approached, however, someone must take ownership of the bridge. Huron Pines has funding available and the hospital has expressed an interest in granting an easement onto their property. The Board requested the committee address maintenance and liability issues and submit a proposal to Controller Compo for the Ways & Means May meeting.
Unfinished Business
Housing By-Laws
Controller Compo reviewed the following corrections in the By-Laws: 3.1 To read the location of 306 Huron St., Grayling, MI or as shall be determined by the County Board. 4.6 County Board will appoint a non-voting liaison to the Board. 7.1 Delete the Director, Chairperson in the first paragraph and request the meetings to conform with the county policy. Those added suggestions will be submitted to the Housing Commission for acceptance.
Commissioners Report
Commissioner Rogers The Commissioner reported her Ways & Means Committee recommendations.
Ambulance Service Contract
Motion by Rogers, second by Hanson, to enter into the Ambulance Service Contract between the County of Crawford and Mobile Medical Response, Inc. (MMR) to provide citizens with high-quality ambulance service and medical dispatch services for the entire County. Roll Call: Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Motion Carried.
Resolution in Support of 9-1-1 Funding
Motion by Rogers, second by Hanson, to encourage Michigan State Legislature to support 9-1-1 in Michigan and act in a timely and collaborative manner to actively pursue 9-1-1 funding mechanisms that are reliable and equitable across technology lines and provide a copy of this resolution to Govornor Granholm, State Senator Stamas, State Representative Gillard and all Michigan Counties. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Commissioner Hanson - The Commissioner advised he had no Personnel & Labor Committee recommendations to report.
Commissioner Pinkelman The Commissioner advised she has no Law Enforcement Committee recommendations to report.
Commissioner Lange The Commissioner advised he had nothing to report.
Commissioner Anderson The Commissioner advised he had nothing to report.
Commissioner Stephenson The Commissioner advised he had nothing to report.
Commissioner Beardslee The Commissioner advised he had nothing to report.
New Business
Resolution of Opposition to the K-6
Motion by Hanson, second by Anderson, to oppose the K-16 spending mandate in order to provide the critical mandated services which the state requires counties to do, and that the citizens depend upon. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Housing Commission Appointments
Motion by Rogers, second by Hanson, to appoint Theresa Kaiser to the Housing Commission for a term ending 4-15-08. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Motion by Beardslee, second by Anderson, to appoint James P. Smith to the Housing Commission for a term ending 4-15-11. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Chairman Stephenson appointed Commissioner Lange to Housing Commission Liaison position. Furthermore, Chairman Stephenson expressed gratitude to Commissioners Hanson and Rogers for their service to the Housing Commission during the last few months.
Chairman Stephenson indicated that Commissioner Rogers has some timing issues on the Collaborative Body and inquired if anyone would be interested in assuming that position. Chairman Stephenson requested the MSU extension be added under Commissioner Rogers list of duties.
Commissioner Pinkelman excused at 11:45 a.m.
Recess at 11:45 a.m. and reconvened at 11:50 a.m.
Housing Commission Audit Report
Auditor, Ken Tallsman presented the findings as an Independent Accountants Report on Applying Agreed-Upon Procedures on the Housing Commission. Each procedure was reviewed and a recommendation was made for proper record keeping.
Motion by Beardslee, second by Hanson, to have the Housing Commission submit all accounts payable vouchers to the County for payment.
Motion Amended by Beardslee, second by Hanson, for the County to take over all accounts payable functions by May 1, 2006.
Motion further Amended by Beardslee, second by Hanson, for the County to take over all accounts payable functions effective June 1, 2006. Vote on the motion as amended: Roll Call: Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Motion Carried.
Extended Public Comment
Housing Member, Bob McIntosh read a letter of appreciation to the Board hosting the April 5th Open Meetings Act and Freedom of Information workshop.
Announcements None.
Adjournment
Motion by Hanson, second by Lange, to adjourn meeting at 12:20 p.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried____________________________
Dave Stephenson, Chairman
Board of Commissioners____________________________
Sandra Moore
County Clerk-----------------------------------------------------------------------------------------
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