Crawford County
Grayling, Michigan
Crawford County
Board of Commissioners
Agenda
for
Regular Board
Meeting of
May 17th, 2006
The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman Dave Stephenson, at 9:32 a.m. in the Crawford County Building, Grayling, Michigan on the 17th day of May, 2006.
Invocation by Commissioner Lange.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Hanson, Pinkelman, Lange, Anderson and Beardslee.
Absent None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller Absent.
Joe Wakeley, County Treasurer Present.
Others present at various times: Kirk Wakefield, Tim Zigila, Kay Cosgray, Brian Morrison, Dan Klatt, Tom Coors, Jack Mahank, Jim Robson, Howard Haselschwardt, Amanda Denise, and Dan Sanderson.Approval of the Regular Board Minutes
Motion by Lange, second by Rogers, to approve the Minutes for the April 19, 2006 Regular Board Meeting as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Approval of the Agenda
Motion by Hanson, second by Rogers, to accept the agenda as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Brief Public Comment None.
Open Invoice Report and Prepaid Vouchers
Motion by Rogers. second by Hanson, to authorize payment of the following claims:
General Fund:
Balance from "Open Invoice Rep"
138,580.19
Prepaid Invoices
135,131.03
Gross Payroll
136,510.77
Total General Fund
410,221.99
Millage/Road Patrol Fund
Balance from "Open Invoice Report"
194.68
Prepaid Invoices
1,529.70
Gross Payroll
17,405.44
Total Millage Fund
19,129.82
Enforcement/Recycle Fund
Balance from "Open Invoice Report"
598.11
Prepaid Invoices
19,583.93
Gross Payroll
5,275.06
Total Enforcement Fund
25,457.10
COPS in Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices
34.20
Gross Payroll
3,328.03
Total COPS Fund
3,362.23
Building & Zoning Fund
Balance from "Open Invoice Report"
1,778.56
Prepaid Invoices
457.71
Gross Payroll
5,324.08
Total Building & Zoning Fund
7,560.35
D.A.R.E. Fund
Balance from "Open Invoice Report"
332.75
Prepaid Invoices
Gross Payroll
Total DARE Fund
332.75
MSU Cooperative Extention Fund
Balance from "Open Invoice Report"
1,426.70
Prepaid Invoices
Gross Payroll
900.00
Total MSU Fund
2,326.70
Central Dispatch Fund
Balance from "Open Invoice Report"
600.37
Prepaid Invoices
348.49
Gross Payroll
19,266.59
Total Central Dispatch Fund
20,215.45
Fish Hatchery Fund
Balance from "Open Invoice Report"
29.97
Prepaid Invoices
66.25
Gross Payroll
Total Fish Fund
96.22
Courthouse Preservation Fund
Balance from "Open Invoice Report"
190.19
Prepaid Invoices
Gross Payroll
Total Courthouse Fund
190.19
Animal Shelter Debt Fund
Balance from "Open Invoice Report"
Prepaid Invoices
1,200.00
Gross Payroll
Total Animal Shelter Fund
1,200.00
Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson - aye, Motion Carried.
Approval Correspondence
Motion by Pinkelman, second by Beardslee, to accept correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Correspondence
1. Gratiot County Board Resolution to implement Personal Protection Charges. County
Clerk Moore requested the Board adopt a resolution for Crawford County as local residents
are abusing the purpose of PPO to rectify disputes as it is a free service.
Motion by Pinkelman, second by Lange, to adopt Resolution 51706 which will implement a Personal Protection Charge in the amount of $25.00 to the general public, and submit same to Representative Gillard, Senator Stamas, MAC and Governor Granholm. Roll Call: Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson - aye, Anderson aye, Motion Carried.
2. Lenawee County Board Resolution designating May as Motorcycle Awareness Month.
3. Oceana County Board Resolution in support of restoration of State Revenue Sharing to Michigan Counties.
4. Osceola County Board Resolution in support of HB 5814 PILT payments and purchases.
5. Huron Pines RC & D Thank you for support to RC & D.
6. DEQ City Environmental Services in Compliance.
7. DNR Notice of program application availability.
8. MI Public Service Commission Notice of Hearing for Electric Customers on May 10, 2006.
9. City Parks and Recreation Request support for The Crew Skate Club.
10. MAC Legislative updates for April 20 & 28, May 5 & 12, 2006.
11. Representative Gillard Weeks in review for May 1, 8 & 15, 2006.
12. Lake Margrethe Property Owners Association April, 2006 report.
13. City of Grayling In support of the Military Museum being in Crawford County.
14. DEQ Request denied for Waste Management.
15. DNR Oil & Gas Lease Auction for June 6, 2006.
16. Building Authority Meeting Minutes of 5-12-06.
17. Historical Society Request for 2/10 of a mill for historical preservation for Crawford County.
18. DEQ Proposed medication for secondary collection system.
19. MI DNR Notice of variance application.
20. Bay County Board Resolution to approve or reject the Michigan Civil Rights Initiative.
21. MI Public Service Commission Notice of hearing for electric customers.
22. Karr Truckpointing Expressed interest in County masonry repair projects. Commissioner Pinkelman inquired if the communication should be forwarded to the Building Authority. The Controller suggested the Authority needs to access the needs prior to seeking projects.
23. NEMCOG 2006 Wage & Salary Survey (placed on file with Clerk.)
24. CCTA Request reappointment of Lee Riley to the Transportation Board of Directors.
Motion by Hanson, second by Lange, to reappoint Lee Riley to Crawford County Transportation Authority for a term ending 6-30-12. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
25. William Stenglein Request county review energy source.
Amendment to Correspondence
Motion by Hanson, second by Beardslee, to place the resolution in support of the Men and Women of the Michigan National Guard June Aviation Day as communication #26. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
26. Crawford County - Resolution in support of the Men and Women of the MI National
Guard June Aviation Day.
Motion by Hanson, second by Beardslee, to adopt resolution 51706-D supporting the Men and Women of the Michigan National Guard Aviation Day to be held June 23 & 24, 2006. Roll Call: Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson - aye, Anderson aye, Beardslee aye, Motion Carried.
Department Reports
Michigan Museum of Military Transportation
Brian Morrison, President of Michigan Museum of Military Transportation circulated letters of support from both the City and Township to have a Military Transportation Museum located in Crawford County. Mr. Morrison requested board support to allow a bond proposal to be placed on the August 8, 2006 Primary Election. Commissioner Lange inquired on why the group is interested in the old city fire department building. Mr. Morrison advised there is 3,200 square feet with some office space that is available which will fit the present military needs, however, a future site of 20 acres will be pursued for expansion. Funding for restoration efforts, building costs, and land acquisition for the museum will come from grants, loans and private donations. Mr. Morrison supplied commissioners with an executive summary and projected income to inform members of museum operations. Discussion followed relative to fund raising efforts and the assurance that all historical members are on board to support the project. Mr. Morrison advised a museum such as this will bring 6,000 to 7,000 visitors per year and the entire Battle Creek Museum will bring their entire collection for display in the building for a year. Discussion followed regarding usage of the old Fred Bear Museum. Mr. Morrison indicated he has considered the facility, however, he is leaning towards the old fire hall due to the location. Controller Compo advised the ballot language is specific to historical preservation for a four (4) year period. A process to distribute collections will have to be implemented by the County. Historical Society President, Kay Cosgray advised the historical society the membership is growing and presently has 187 members. The members are committed to seek voter approval on a historical preservation ballot request, as the museum and caboose needs considerable improvements. Chairman Stephenson thanked all members involved and encouraged every county historical facility to get involved.
Motion by Hanson, second by Anderson, to request the following Historical Preservation Millage Proposition for .20 mills for a period of four (4) years (2006 through 2009) for the purpose of providing for the historical preservation in the County of Crawford:
Shall the tax limitation upon the total amount of general ad valorem taxes imposed upon real and tangible personal property for all purposes in any one year under the Michigan constitution be increased in the County of Crawford, Michigan, by 0.20 mills (which is equal to 20 cents per $1,000 of taxable value of all such property) for a period of 4 years, 2006 through 2009, inclusive, for the purpose of providing for the historical preservation of the County of Crawford? The proposed millage is a new additional millage. The amount of revenue the County of Crawford will collect if that millage is approved and levied by the County in the first calendar year is estimated to be $108,608.
Roll Call: Lange - aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Pinkelman aye, Hanson aye, Motion Carried.
Department Report
County Clerk, Sandra Moore advised Mark Hartman and George Stancil have both agreed to be reappointed to the Compensation Committee. Chairman Stephenson to appoint under his committee report.
Chamber of Commerce Report
Chamber President, Tim Zigila advised the Chamber is interested in securing the fair grounds property for a Circus to be held on Saturday, July 15, 2006.
Motion by Hanson, second by Beardslee, to request the Chamber President meet with the fair grounds committee to allow Carson and Barnes to hold a Circus on Saturday, July 15, 2006. Commissioner Hanson indicated the grounds will have to be mowed prior to the event. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Tim Zigila reported he recently received the Chairman appointment to the Trails Sign Committee. Mr. Zigila advised Huron Pines has received a $35,000 grant for usage in signage of the non-motorized pathway and requested clarification of the non-motorized designation. Commissioner Pinkelman referred the issue to the Sheriff. Sheriff Kirk Wakefield indicated the Motor Vehicle Code addresses the issue that it is a Non-Motorized trail and the only exception is for handicapped individuals. Chairman Zigila indicated the signs will address mileage and trail etiquette and he offered to bring a few signs in for Commissioners viewing and indicated the sign plan does call for some removable barriers for maintenance.
Sheriff Report
Mutual Aid Agreement
Motion by Hanson, second by Pinkelman, to adopt the Northern Michigan Mutual Aid Reciprocal Law Enforcement Agreement for four years (5-17-2010) unless terminated or amended in writing. Roll Call: Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Pinkelman aye, Hanson aye, Lange aye, Motion Carried.
Seasonal Traffic Officer from Memorial Day to Labor Day
Motion by Pinkelman, second by Anderson, to allow the Sheriff to hire a seasonal (Memorial Day to Labor Day) dedicated traffic officer with funding from necessary budget amendments in the amount of $23,520. Roll Call: Rogers aye, Stephenson aye, Anderson aye, Pinkelman aye, Hanson aye, Lange aye, Pinkelman aye, Motion Carried.
Recess at 10:55 a.m. and reconvened at 11:03 a.m. with Commissioner Anderson excused for the remainder of the meeting.
Mobile Medical Response Update
Ray Little, Director of Mobile Medical Response circulated a letter of appreciation for the continued community support MMR receives while providing emergency and non-emergency transportation to county residents. Mr. Little advised Ed Holtcamp is a valuable board member to MMR and Matt Holtcamp is the Crawford and Arenac Counties Operation Manager. MMR ambulances have advanced services and will again offer the $49.00 membership program. Matt Holtcamp remarked on the response times and indicated charity care for indigent persons is still available. Commissioner Hanson requested the transfer issue be resolved soon, and MMR Board members Beardslee and Pinkelman will be updated with the new meeting schedule.
Enhanced Access to Public Records
Controller Compo advised the issue allows for enhanced charges over what FOIA can charge. The Controller has forwarded the document to Attorney Sabin for review. Discussion followed regarding the terms of the agreement and the attached fee schedule.
Motion by Hanson, second by Pinkelman, to adopt a Resolution to adopt the enhanced access to public records.
Motion Amended by Hanson, second by Pinkelman, to request review by Assistant Prosecutor Sabin prior to implementation. Vote on the motion as amended. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
FY-2006 Budget Amendments
Motion by Pinkelman, second by Lange, to adopt the following FY-2006 General and Special Revenue Budget Amendments as presented:
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
BALANCE
6,316,515.00
6,316,515.00
JUDGES STANDARDIZATION
101-131-541.000
(3,000.00)
10% COURT BONDS
101-215-602.100
5,000.00
INSURANCE PREMIUM REFUNDS
101-215-688.000
7,400.00
TAXES PRIOR YRS, UNCAPPING, ETC
101-254-401.100
11,600.00
CIGARETETE TAX REIMBURSEMENT, STATE
101-255-570.000
600.00
CONVENTION FACILITY REIMB, STATE
101-255-571.000
(2,000.00)
SALE OF ASSETS
101-301-673.000
1,800.00
REFUNDS AND REBATES
101-851-687.000
100.00
REIMBURSEMENTS, OTHER
101-896-678.000
(1,000.00)
TRANSFERS IN FROM OTHER FUNDS
35,400.00
55,900.00
DUES AND SUBSCRIPTIONS
101-101-806.000
300.00
ATTORNEY FEES, OTHER
101-137-804.100
5,000.00
CONTRACT SERVICES
101-225-818.000
1,500.00
WORKMANS COMPENSATION
101-229-722.000
1,000.00
INVESTIGATION EXPENSE
101-229-828.000
1,300.00
EXTRADITION EXPENSE
101-229-830.000
1,100.00
PRINTING
101-229-902.000
3,000.00
AUDIT FEES
101-253-856.000
(5,000.00)
CONTRACT SERVICES
101-261-818.000
29,000.00
PER DIEM
101-261-708.000
300.00
NON-QUALIFIED RETIREMENT
101-301-703.650
4,000.00
WAGES -- DEPUTIES
101-301-703.100
(3,000.00)
VEHICLE GAS AND OIL
101-301-863.000
10,000.00
VEHICLE MAINTENANCE
101-301-867.000
5,000.00
WAGES -- DEPUTIES
101-332-703.100
(3,000.00)
WAGES, DEUPTIES
101-333-703.100
8,000.00
WAGES -- COMMAND
101-351-703.080
(8,000.00)
WAGES -- CORRECTIONS OFFICER
101-351-703.140
(2,000.00)
INMATE MEDICAL EXPENSE
101-351-839.000
20,000.00
WAGES, DEUPTIES
101-351-703.100
3,000.00
WAGES, CORRECTIONS OFFICERS
101-353-703.140
2,000.00
CIGARETTE TAX
101-601-835.000
400.00
SUBSTANCE ABUSE
101-631-849.000
(1,000.00)
TRAVEL EXPENSE
101-648-865.000
1,000.00
BURIAL EXPENSE
101-681-833.000
3,000.00
PRESCRIPTION REIMBURSEMENT
101-850-716.050
5,000.00
SICK AND ACCIDENT INSURANCE
101-850-717.000
(5,000.00)
LIABILITY/AUTO INSURANCE
101-851-914.000
(21,000.00)
55,900.00
6,372,415.00
6,372,415.00
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
Fund 207 - Road Patrol Millage Fund
421,600.00
368,599.00
Revenue Misc.
207-302-402.000
14,000.00
Delinquent Tax Collections
207-302-413.000
15,000.00
Capital Outlay
207-901-979.301
29,000.00
TOTAL
450,600.00
397,599.00
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
Fund 215 - Friend of the Court
42,230.00
42,230.00
Revenue Misc.
215-999-402.000
(8,097.00)
Transfers in from other funds
215-143-699.100
8,097.00
TOTAL
42,230.00
42,230.00
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
Fund 228 - Enforcement/Recycling
191,000.00
191,000.00
Interest on Investments
228-529-665.000
1,500.00
Vehicle Gas and Oil
228-529-863.000
1,000.00
Printing
228-529-902.000
500.00
TOTAL
192,500.00
192,500.00
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
Fund 249 - Building and Zoning
201,500.00
201,500.00
Licenses and Permits
249-248-477.000
3,500.00
Fund Balance from prior years
249-999-402.000
(13,500.00)
Contract Services
249-248-818.000
(6,000.00)
Contract Services - Building
249-248-818.200
(4,000.00)
TOTAL
191,500.00
191,500.00
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
Fund 255 - Remounumentation
40,000.00
40,000.00
Transfer in from other funds
255-242-699.100
3,000.00
Fund balance from prior years
255-999-402.000
(3,000.00)
TOTAL
40,000.00
40,000.00
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
Fund 261 - Central Dispatch
456,092.00
456,092.00
Fund Balance Prior Years
261-999-402.000
20,000.00
Equipment
261-325-979.000
20,000.00
Overtime - Paid Leave Out
261-325-704.900
(2,800.00)
Overtime
261-325-7404000
1,000.00
Prescription Reimbursement
261-325-716.050
500.00
TOTAL
476,092.00
476,092.00
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
Fund 268 - Courthouse Preservation
57,000.00
57,000.00