Crawford County
Grayling, Michigan
Crawford County
Board of Commissioners
Agenda
for
Regular Board
Meeting of
June 21st, 2006
The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman Dave Stephenson, at 9:32 a.m. in the Crawford County Building, Grayling, Michigan the 21st day of June, 2006.
Invocation by Commissioner Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Hanson, Pinkelman, Lange, Anderson and Beardslee.
Absent None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Kim Milliken, and Dan Sanderson.Approval of the Regular Board Minutes
Motion by Hanson, second by Rogers, to approve the Minutes of the May 17, 2006 Regular Board Meeting as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Approval of the Agenda
Motion by Pinkelman, second by Beardslee, to accept the agenda as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Brief Public Comment None.
Open Invoice Report and Prepaid Vouchers
Motion by Rogers, second by Hanson, to authorize payment of the following claims:
General Fund:
Balance from "Open Invoice Rep"
131,908.26
Prepaid Invoices
111,796.89
Gross Payroll
134,374.77
Total General Fund
378,079.92
Millage/Road Patrol Fund
Balance from "Open Invoice Report"
89.06
Prepaid Invoices
1,070.91
Gross Payroll
17,810.10
Total Millage Fund
18,970.07
Enforcement/Recycle Fund
Balance from "Open Invoice Report"
37.98
Prepaid Invoices
408.18
Gross Payroll
4,512.56
Total Enforcement Fund
4,958.72
COPS in Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices
59.87
Gross Payroll
4,883.58
Total COPS Fund
4,943.45
Building & Zoning Fund
Balance from "Open Invoice Report"
3,695.20
Prepaid Invoices
919.72
Gross Payroll
5,144.09
Total Building & Zoning Fund
9,759.01
D.A.R.E. Fund
Balance from "Open Invoice Report"
240.00
Prepaid Invoices
1,005.24
Gross Payroll
Total DARE Fund
1,245.24
Remonumentation Fund Prepaid
Balance from "Open Invoice Report"
1,001.24
Prepaid Invoices
Gross Payroll
Total Remon Fund
1,001.24
MSU Cooperative Extention Fund
Balance from "Open Invoice Report"
1,834.55
Prepaid Invoices
Gross Payroll
900.00
Total MSU Fund
2,734.55
Central Dispatch Fund
Balance from "Open Invoice Report"
2,938.78
Prepaid Invoices
810.00
Gross Payroll
19,495.12
Total Central Dispatch Fund
23,243.90
Fish Hatchery Fund
Balance from "Open Invoice Report"
Prepaid Invoices
82.46
Gross Payroll
Total Fish Fund
82.46
Economic Development Fund
Balance from "Open Invoice Report"
Prepaid Invoices
6,047.00
Gross Payroll
Total Economic Development Fund
6,047.00
Courthouse Preservation Fund
Balance from "Open Invoice Report"
54.99
Prepaid Invoices
Gross Payroll
Total Courthouse Fund
54.99
Animal Shelter Debt Fund
Balance from "Open Invoice Report"
Prepaid Invoices
11,025.00
Gross Payroll
Total Animal Shelter Fund
11,025.00
Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Motion Carried.
Approval Correspondence
Motion by Hanson, second by Pinkelman, to accept the correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Correspondence
1. Hillsdale County Board Request restoration of state revenue sharing.
2. Lake County Board Resolution in opposition to HB 5924.
3. Lake County Board Resolution in support of HB 5389.
4. Lake County Board Resolution in support of economic development and job creation in Michigan.
5. Lake County Board Resolution in support of 9-1-1 in Michigan.
6. Oceana County Board Resolution in opposition of HB 5924.
7. Public Service Commission Notice of hearing.
8. MAC Thank you for the passage of legislation to impose a $25.00 filing fee on PPOs.
9. Lake Margrethe Property Owners Association The Ripples Newsletter.
10. MAC - Legislative updates for May 19, & 26, and June 2, 9, & 16, 2006.
11. Representative Gillard Weeks in review for May 22 & 30, and June 5, & 12, 2006.
12. Department of Human Services Child Care Fund Annual Informational Meetings.
13. Legal Services of Northern Michigan Request for letter of support.
Motion by Hanson, second by Anderson, to submit a letter of support to Legal Services of Northern Michigan, Inc. for providing free legal assistance and representation to low income residents in our area. Roll Call: Beardslee aye, Hanson aye, Lange nay, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Motion Carried.
14. DEQ Proposed background database update.
15. NTH Consultants Communication regarding City Environmental Services of Waters.
16. MSU Extension Changes to the Parents Forever Program for high conflict families. MSU Extension Director, Linda Cronk expressed dissatisfaction as the Court withdrew from the project and any unused monies are to be returned to the Court. Controller Compo advised the MSU will continue the program, however, the County will be responsible for funding. Chairman Stephenson expressed concern that the agreement was for a year and the Court has reneged on their agreement before the end of the fiscal year.
Motion by Pinkelman, second by Beardslee, to prepare a letter of displeasure to the Courts regarding the discontinuance of funding in the Parents Forever Program. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Department Reports
Medical Control Board
County Clerk, Sandra Moore advised she circulated a list of the committee structure for the County and advised the Medical Control Board is listed and now a part of the North Central Medical Control Board and requested the committee be removed from the County list.
Motion by Pinkelman, second by Hanson, to eliminate the Medical Control Board from the County Committee Structure effective immediately. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
New Business
COA Budget Amendments
Motion by Lange, second by Rogers, to amend the following COA Budget Amendments:
DESCRIPTION
LINE ITEM
REVENUE
EXPENSE
BALANCE
474,683.00
474,683.00
PROGRAM INCOME
297-610-672.000
(88.00)
IN-KIND MATCH
297-610-678.500
88.00
STATE GRANT REIMBURSEMENT
297-614-542.500
91.00
REQUIRED MATCH
297-614-678.000
10.00
COA - FUND RAISING
297-614-674.297
(101.00)
PROGRAM INCOME
297-621-672.000
(101.00)
REQUIRED MATCH
297-621-678.000
101.00
PROGRAM INCOME
297-622-672.000
(10.00)
REQUIRED MATCH
297-622-678.000
10.00
PROGRAM INCOME
297-623-672.000
(11.00)
REQUIRED MATCH
297-623-678.000
11.00
474,683.00
Roll Call: Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Beardslee aye, Anderson aye, Motion Carried.
Department Report Continued
The Controller presented a copy of the Rural Development approved construction sign for the Animal Shelter. Controller Compo reported the contract has to be redone for the shelter, and title insurance has been ordered. The Compensation Committee plans to meet within the next couple of weeks. The Controller received a request for usage of electricity during the Milltown Festival.
Motion by Hanson, second by Pinkelman, to authorize the usage of County electricity for musical entertainment during the Milltown Festival (July 29, 2006.) Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Motion by Hanson, second by Pinkelman, to allow usage of the County Building to City craft show vendors if inclement whether during the Milltown Festival (July 29, 2006.) Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Controller Compo will be requesting bids for county auditors later this month. Department heads have been notified and encouraged to attend the July Ways & Means meeting for budget preparation. The Housing Commission room is now ready and they should be moved in by July 1, 2006. The new environmental office will receive new carpet soon. The State Committee that is reviewing the Small Business Tax is also reviewing the elimination of the Personal Business Tax. The Traffic Safety Program is running approximately 12 & ½ citations a day. Commissioner Anderson inquired on the average speed traveling and the average speed they are issuing tickets on. Controller Compo requested a closed session at the end of the meeting to review POAM contract negotiations and discuss a possible property purchase.
Unfinished Business None.
Commissioners Report
Commisioner Rogers The Commissioner reported the Ways & Means Committee recommendations.
Memorandum of Understanding, Grayling Growth Management Proposal
Motion by Rogers, second by Hanson, to authorize the Chair to sign the EDP
Amendment to the State DNR, Land and Facilities and to update the list of members. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Housing FOIA Request
Motion by Rogers, second by Pinkelman, to submit the opinion from Attorney Bonnie Toskey to the Housing Commission for review of the nature and extent of the confidentiality of information for Housing Commission and Board of Commissioners. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Fiscal Year 2007 Budget Schedule
Motion by Rogers, second by Anderson, to approve the following Fiscal Year 2006/07 Budget Schedule:
July 03 Budget Proposals are returned to the Controller and Department Heads may elect to present their proposals to the Ways & Means Committee that evening
As needed Audit Committee may chose to meet with select Department Heads for clarification purposed.
Aug 16 County Board receives Budget update for review
Sept 11 Clerk publishes Public Hearing notice concerning Budget and millage rates for Truth in Taxation
Sept 20 County Board receives the Audit Committees recommended FY 2006 proposed budget
Sept 20 County Board accepts budget to be presented for public hearing on 9-28-06
Sept. 28 Public Hearing and adoption of FY2006/07 budget
Roll Call: Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Beardslee aye, Anderson aye, Beardslee aye, Motion Carried.
Board Rule 2.4 Emergency Meeting Change
Motion by Rogers, second by Hanson, to change the Board Rules, Section 2.4 Emergency Meetings to comply with the Open Meetings Act. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Commissioner Hanson - The Commissioner advised there were no Personnel and Labor Committee Recommendations to make.
Commissioner Pinkelman - The Commissioner reported her Law Enforcement Committee Recommendations.
Extended Vacation Hours for Central Dispatch Employee
Motion by Pinkelman, second by Hanson, to approve to extend vacation hours for Central Dispatch Employee, Dennis Wallace for 60 days past expiration to accommodate a dispatch employee off on medical leave. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Community Corrections FY2007 Grant Application
Motion by Pinkelman, second by Anderson, to adopt a Resolution approving the Northern Michigan Community Corrections Advisory Board Grant Application prepared by NEMCOG for Community Corrections funding in the amount of $228,953 for the general program and $69,350 for the Probation Residential Services for FY 2007. Roll Call: Pinkelman aye, Rogers aye, Stephenson aye, Beardslee aye, Anderson aye, Beardslee aye, Lange aye, Motion Carried.
Commissioner Lange The Commissioner inquired whether the County has received applications for the Fish Hatchery Steering Committee. The Clerk advised none has been received.
Commissioner Anderson The Commissioner advised he had nothing to report.
Commissioner Stephenson The Commissioner indicated liability insurance costs for community events have become too expensive for local civic organizations to sustain and requested members review some form of umbrella coverage for county residents.
Commissioner Beardslee The Commissioner advised he had nothing to report.
New Business
Community Mental Health Resolution
Motion by Hanson, second by Pinkelman, to adopt the Resolution for passage of the Mental Health Parity for county residents. Roll Call: Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Motion Carried.
Animal Shelter Bonds
Motion by Hanson, second by Pinkelman, to adopt a Resolution for the issuance of bonds for the County to finance the costs of acquiring, constructing, furnishing and equipping an approximately 3,480 square foot new county animal shelter. Roll Call: Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Motion Carried.
Executive Session
Motion by Lange, second by Pinkelman, to recess the Regular Meeting and enter into a closed session to review labor negotiation strategy and possible purchase of property (10:30 a.m.) Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Motion Carried.
Executive session began at 10:30 a.m. and concluded at 11:54 a.m.
Motion by Anderson, second by Hanson, to approve the closed session meetings of June 21, 2006. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Extended Public Comment None.
Announcements None.
Adjournment
Motion by Hanson, second by Pinkelman, to adjourn meeting at 11:58 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
____________________________
Dave Stephenson, Chairman
Board of Commissioners____________________________
Sandra Moore
County Clerk-----------------------------------------------------------------------------------------
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