Crawford County Board of Commissioners Meeting Minutes July 19th, 2006

Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Agenda for
Regular Board Meeting of July 19th, 2006

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman Dave Stephenson, at 9:31 a.m. in the Crawford County Building, Grayling, Michigan the 19th day of July, 2006.
Invocation by Chairman Stephenson.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Anderson, Beardslee, Hanson, Pinkelman, and Rogers.
Absent – Lange.
Sandra Moore, County Clerk - Present.
Paul Compo, County Controller - Present.
Others present at various times: Jim Smith, Jim & Barb Green, Linda Munsey, Ilene Geiss-Wilson, Tim Zigila, and Dan Sanderson.

Approval of the Regular Board Minutes

Motion by Beardslee, second by Pinkelman, to approve the Minutes for the June 21, 2006 Regular Board Meeting with a correction on page 5 (Community Mental Health Resolution) Commissioner Lange – nay vote. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Approval of the Agenda

Motion by Hanson, second by Rogers, to approve the agenda as presented. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Brief Public Comment – None.

Open Invoice Report and Prepaid Vouchers

Motion by Rogers, second by Hanson, to authorize payment of the following claims:

General Fund:

Balance from "Open Invoice Rep"

177,936.79

Prepaid Invoices

136,967.10

Gross Payroll

214,661.55

Total General Fund

529,565.44

Millage/Road Patrol Fund

Balance from "Open Invoice Report"

371.63

Prepaid Invoices

2,323.66

Gross Payroll

23,187.77

Total Millage Fund

25,883.06

Enforcement/Recycle Fund

Balance from "Open Invoice Report"

25.00

Prepaid Invoices

16,567.46

Gross Payroll

6,768.84

Total Enforcement Fund

23,361.30

COPS in Schools Fund

Balance from "Open Invoice Report"

Prepaid Invoices

487.89

Gross Payroll

7,899.20

Total COPS Fund

8,387.09

Building & Zoning Fund

Balance from "Open Invoice Report"

5,326.74

Prepaid Invoices

876.16

Gross Payroll

7,716.14

Total Building & Zoning Fund

13,919.04

D.A.R.E. Fund

Balance from "Open Invoice Report"

126.00

Prepaid Invoices

910.56

Gross Payroll

Total DARE Fund

1,036.56

Remonumentation Fund Prepaid

Balance from "Open Invoice Report"

Prepaid Invoices

32,815.00

Gross Payroll

Total Remon Fund

32,815.00

MSU Cooperative Extention Fund

Balance from "Open Invoice Report"

1,408.63

Prepaid Invoices

3,382.11

Gross Payroll

1,293.75

Total MSU Fund

6,084.49

Central Dispatch Fund

Balance from "Open Invoice Report"

773.33

Prepaid Invoices

2,686.74

Gross Payroll

29,095.95

Total Central Dispatch Fund

32,556.02

Fish Hatchery Fund

Balance from "Open Invoice Report"

Prepaid Invoices

2,765.77

Gross Payroll

Total Fish Fund

2,765.77

Economic Development Fund

Balance from "Open Invoice Report"

5,431.87

Prepaid Invoices

150.00

Gross Payroll

Total Economic Development Fund

5,581.87

Courthouse Preservation Fund

Balance from "Open Invoice Report"

54.99

Prepaid Invoices

98.69

Gross Payroll

Total Courthouse Fund

153.68

Animal Shelter Debt Fund

Balance from "Open Invoice Report"

454.25

Prepaid Invoices

1,422.50

Gross Payroll

Total Animal Shelter Fund

1,876.75

Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – absent, Pinkelman – aye, Rogers – aye, Stephenson - aye, Motion Carried.

Approval Correspondence

Motion by Anderson, second by Hanson, to accept correspondence as submitted. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Correspondence

1.      Alger County Board – Resolution supporting the MAC Amicus Brief.

2.      Antrim County Board – Resolution in support of economic development and job creation in Michigan.

3.      Manistee County Board – Resolution supporting the MAC Amicus Brief.

4.      Muskegon County Board – Resolution in support of restoration of state revenue sharing.

5.      Muskegon County Board – Resolution in opposition to the Michigan Civil Rights Initiative to amend Article 1 of the Michigan Constitution.

6.      St. Joseph County Board – Resolution opposing HB 5924.

7.      MAC – Legislative updates for June 23 & 30, 2006.

8.      Representative Gillard – Weeks in review for June 19 & 2006.

9.      District Health Department – Annual Report for FY 2004/05 (placed on file with Clerk).

10.    USDA – Request for obligation of funds for the Animal Shelter and letter of intent.

11.    Northern Lakes Community Mental Health – Resolution requesting parity in Mental Health services.

12.    MAC – 2006 Annual Summer Conference material.

13.    2006/07 Community Forestry Grant Applications now available. Commissioner Pinkelman suggested the application be forwarded to Environmental Official Bruce Patrick.

14.    46^th Circuit Trial Court – News release in electronic communications.

15.    DNR – Application for Natural River Permits.

16.    Michigan Public Service Commission – Notice of opportunity to comment.

17.    Huron Pines R C & D – Request dues in the amount of $300.00.

Motion by Hanson, second by Pinkelman, to authorize payment in the amount of $300.00 for FY 2007 annual dues to Huron Pines R C & D. Roll Call: Beardslee – aye, Hanson – aye, Lange – absent, Pinkelman – aye, Rogers – aye, Stephenson - aye, Anderson – aye, Motion Carried.

18.    AuSable River Canoe Marathon – Request participation in the Business Relay Races.

19.    Dept. of Labor & Economic Growth – Accepting registrations until 9-16-06.

Motion by Pinkelman, second by Hanson, to notify the DNR and indicate the County will maintain the current distribution levels for title III projects within the County. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

20.    MI Public Service Commission – Application and hearing set for 8-02-06.

21.    Ann McCleary – Concerned about deteriorating road conditions along North Down River Road. Commissioner Hanson indicated the North Down River Road repair has been removed from the Road Commission list and recommended a message be sent to our state representatives to ensure sound roads within Crawford County.

Motion by Beardslee, second by Pinkelman, to submit to letter to Senator Stamas and Legislator Gillard to support legislation for future road repairs. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

22.    George Stancil – Compensation Committee Resignation.

Motion by Beardslee, second by Anderson, to accept the resignation of George Stancil to the Compensation Committee with regrets. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

23.    Clark Hill – Matter of Comcast Phone of Michigan.

24.    Benzie County Board – Resolution in support of the Amicus Brief.

Motion by Anderson, second by Hanson, to accept the correspondence from Benzie County Board and list same as communication #24. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Library Board Update

Library Board Chairperson, Barbara Clarke Green appeared to update the Board on the Library Committee developments. Questions arose regarding the size of the property, the need for expansion and/or the purchase of additional property. Ms. Green advised the intent is to secure lands for future expansion. The school has no written agreement with the Library and Ms. Green submitted a letter to the school to discuss acquisition of property if it becomes available. A copy of the letter was placed on file.

Library Board Member, Jim Smith advised the library has already been identified as being to small for Crawford County community needs and the Board is simply looking at future needs. Mr. Smith inquired on the most effective way to proceed and to bring better communication between the boards involved.

Michigan Association of Counties

Executive Director, Tim McQuire circulated a Mid-Year Legislative Wrap-up for Commissioners review. Mr. McQuire submitted an analysis of the Stop Overspending Ballot Proposal and indicated the language is unreasonable as it tie’s the hands of government and is so dramatic that most refer to it as the SOS (Sink our State) proposal. Both Governor Granholm and Gubernatorial candidate DeVos have opposed the proposal. Mr. McQuire further submitted the MAC Legislative Update and reported the K-16 proposal and MAC’s coalition is holding press conferences in opposition. MAC is pleased with the PILT increase and the Department of Transportation working to increase the transportation budget. There are four (4) EPA Grants awarded in the amount of $400,000 for Brownfield Development clean-up. MAC is anticipating the Supreme Court decision on the Court funding dispute and had recognized the hugh undertaking it has been for Crawford County, and the State is aware of the economic impact for the entire State. Mr. McQuire offered his services for future meetings.

Commission on Aging Interview

Interview conducted on Linda Munsey.

Department Reports

County Clerk, Sandra Moore placed on the Region IV Area Agency on Aging Draft Report for FY2007/09 Multi Year Plan and FY 2007 Annual Implementation plan on file.

CCEDP Leadership Classes

Controller Paul Compo advised the CCEDP has thirteen (13) positions to fill, and suggested the County appoint two people to participate at $149.00 each. Notice was submitted to the Department heads in part of the selection criteria and requested the Board authorize expense for the two designees.

Motion by Anderson, second by Pinkelman, to endorse the CCEDP Leadership classes and request the Controller identify two (2) representatives to the program not to exceed $300.00. Roll Call: Hanson – aye, Lange – absent, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

The Controller advised the POAM Union Leadership representative has changed and the Sheriff has agreed to be part of the mediation process.

Controller Compo remarked that Otsego and Kalkaska Counties met with Court Administrators on the 2007 Court budget worksheet and is awaiting a response. The Court is desirous to have the video recording equipment installed in the District Courtroom since a new Judge is coming abroad. Approximately $47,000 and $3,000 maintenance will be designated from the Courthouse Preservation Fund. Chairman Stephenson requested the Court review actual budget costs and liability issues are a serious factor within the budget.

NEMCOG Community Development Block Grant Application

Motion by Pinkelman, second by Beardslee, to accept the Letter of Agreement for Community Development Technical Assistance between the Northeast Michigan Community Service Agency, Inc. and Crawford County for the period of January 1, 2006 through December 31, 2007. Roll Call: Lange – absent, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried.

Unfinished Business – None,

Commissioner’s Report

Commisioner Rogers – The Commissioner reported her Ways & Means Committee Recommendations.

Your Town Campaign by TV 7 & 4

Motion by Rogers, second by Pinkelman, to request Commissioner Rogers attend the “Your Town Campaign” Grayling Holiday Inn on Tuesday, July 11^th at 5:30 p.m. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Prospect Protocol – Economic Development

Motion by Rogers, second by Hanson, to support the Economic Development Prospect Protocol on behalf of the EDF and County Board. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

MERS – Actuarial

Motion by Rogers, second by Pinkelman, to request the Controller bring a proposal to the Board to eliminate the General and Commissioner’s MERS fund to a defined contribution. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

MERS Annual Summer Conference

Motion by Rogers, second by Hanson, to designate Controller Compo as the employer Delegate and Treasurer Wakeley as employer Alternate to the Michigan Employees Retirement System Annual Conference in Dearborn on September 19-21, 2006. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Motion by Rogers, second by Hanson, to appropriate $1,000 for the County and Employee delegates to attend the MERS Annual Conference in Dearborn on September 19 - 21, 2006. Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – absent, Motion Carried.

MAC Summer Conference

Motion by Rogers, second by Pinkelman, to authorize Commissioner’s Pinkelman and Rogers attend the August 21 & 22, 2006 MAC Conference at Shanty Creek Resort in Bellaire. Roll Call: Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – absent, Pinkelman – aye, Motion Carried.

Historical Preservation Grant Process

Motion by Rogers, second by Pinkelman, to submit the Historical Preservation Grant rough draft to the agencies involved for review. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Liability in County Sponsoring Community Events

Motion by Rogers, second by Hanson, to request a legal opinion by the Assistant Prosecutor as the County may want to seek insurance coverage for community events and is concerned about unforeseen liability in sponsoring community events. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Library Board Request

Motion by Rogers, second by Anderson, to request the following opinion from Attorney Bonnie Toskey:

1.      What authority does the Library Board have to purchase property

2.      Does the Assistant Prosecutor, Library & City Attorney have a possible conflict of interest in representation

3.      Who has the ultimate control over the Library funds

Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Michigan Association of Register of Deeds Summer Conference

Motion by Rogers, second by Hanson, to authorize registration in the amount of $175.00 and expenses in the amount of $257.04 for the County Clerk to attend the Michigan Association of Register of Deeds summer conference at Kewadin Convention Center in Sault Ste. Marie August 13 through 16, 2006. Roll Call: Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – absent, Pinkelman – aye, Rogers – aye, Motion Carried.

Commissioner Hanson - The Commissioner advised there were no Personnel & Labor Committee recommendations to make.

Commissioner Pinkelman - The Commissioner advised there were no Law Enforcement Committee recommendations to make.

Commissioner Lange – The Commissioner was absent.

Commissioner Stephenson – The Commissioner indicated DNR Field Manager, Susan Thiel is available to speak at a future board meeting regarding PILT and timer harvest. The Controller to follow up with her.

Commissioner Anderson – The Commissioner advised MAC representatives took a two and a half hour tour of Camp Grayling and requested a thank you letter be submitted to Colonel Lamie and the Camp for their time and efforts.

Commissioner Beardslee – The Commissioner advised South Branch Clerk has put in her retirement effective immediately and there will be an appointment in the very near future.

New Business

Animal Shelter Building Lease Agreement

Motion by Pinkelman, second by Hanson, to authorize the Chairman to sign the Animal Shelter Building Lease Agreement for a County Animal Shelter for 20 years.

Motion Amended by Pinkelman, second by Hanson, to Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – absent, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried.

Commission on Aging Board Appointments

Motion by Anderson, second by Rogers, to appoint Linda Munsey to the Commission on Aging for a three (3) year term ending 6-30-2010. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Motion by Hanson, second by Beardslee, to appoint Howard Taylor to the Commission on Aging for a three (3) year term ending 6-30-2010. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Board Appointments

Chairman Stephenson appointed Lona King & Roger Fechner to the Fish Hatchery Steering Committee for terms ending 7-19-09.

Chairman Stephenson further appointed Dennis Palmer, Joe Wakeley, and Tim Zigila to the Brownfield Redevelopment Authority for terms ending 7-19-09.

Commissioner Hanson out at 11:30 a.m.

Extended Public Comment

Ilene Geiss-Wilson thanked members for working on at Wellington Farm Park during the recent AuSable Adventure Rally and indicated the County secured approximately $20,000.for the Family Support Fund.

Announcements

Dan Bebble appeared as a candidate for the 46^th Judicial Circuit Judgeship and circulated his brochure.

Adjournment
Motion by Rogers, second by Pinkelman, to adjourn the board meeting at 11:41 a.m. Ayes (6) six, nays (0) none, absent (1) one, Motion carried.

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

-----------------------------------------------------------------------------------------

Hit Counter

	*General Fund:*
	Balance from "Open Invoice Rep"	177,936.79
	Prepaid Invoices	136,967.10
	Gross Payroll	214,661.55
	Total General Fund	*529,565.44*

	*Millage/Road Patrol Fund*
	Balance from "Open Invoice Report"	371.63
	Prepaid Invoices	2,323.66
	Gross Payroll	23,187.77
	Total Millage Fund	*25,883.06*

	*Enforcement/Recycle Fund*
	Balance from "Open Invoice Report"	25.00
	Prepaid Invoices	16,567.46
	Gross Payroll	6,768.84
	Total Enforcement Fund	*23,361.30*

	*COPS in Schools Fund*
	Balance from "Open Invoice Report"
	Prepaid Invoices	487.89
	Gross Payroll	7,899.20
	Total COPS Fund	*8,387.09*

	*Building & Zoning Fund*
	Balance from "Open Invoice Report"	5,326.74
	Prepaid Invoices	876.16
	Gross Payroll	7,716.14
	Total Building & Zoning Fund	*13,919.04*

	*D.A.R.E. Fund*
	Balance from "Open Invoice Report"	126.00
	Prepaid Invoices	910.56
	Gross Payroll
	Total DARE Fund	*1,036.56*

	*Remonumentation Fund Prepaid*
	Balance from "Open Invoice Report"
	Prepaid Invoices	32,815.00
	Gross Payroll
	Total Remon Fund	*32,815.00*

	*MSU Cooperative Extention Fund*
	Balance from "Open Invoice Report"	1,408.63
	Prepaid Invoices	3,382.11
	Gross Payroll	1,293.75
	Total MSU Fund	*6,084.49*

	*Central Dispatch Fund*
	Balance from "Open Invoice Report"	773.33
	Prepaid Invoices	2,686.74
	Gross Payroll	29,095.95
	Total Central Dispatch Fund	*32,556.02*

	*Fish Hatchery Fund*
	Balance from "Open Invoice Report"
	Prepaid Invoices	2,765.77
	Gross Payroll
	Total Fish Fund	*2,765.77*

	*Economic Development Fund*
	Balance from "Open Invoice Report"	5,431.87
	Prepaid Invoices	150.00
	Gross Payroll
	Total Economic Development Fund	*5,581.87*

	*Courthouse Preservation Fund*
	Balance from "Open Invoice Report"	54.99
	Prepaid Invoices	98.69
	Gross Payroll
	Total Courthouse Fund	*153.68*

	*Animal Shelter Debt Fund*
	Balance from "Open Invoice Report"	454.25
	Prepaid Invoices	1,422.50
	Gross Payroll
	Total Animal Shelter Fund	*1,876.75*