Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Agenda for
Regular Board Meeting of September 20th, 2006

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman Dave Stephenson, at 9:32 a.m. in the Crawford County Building, Grayling, Michigan the 20th day of September, 2006.
Invocation by Commissioner Lange.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call:  Stephenson, Rogers, Hanson, Pinkelman, Lange, Anderson, and Beardslee.
Absent – None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller – Absent.
Joe Wakeley, County Treasurer - Present.
Others present at various times: Shawn Kraycs, Tom Haskel, Ilene Geiss Wilson, Annette Stimpson, Jeri Selthoffer, and Dan Sanderson.

 

Approval of the Regular Board Minutes

Motion by Pinkelman, second by Lange, to approve the Minutes for the August 16, 2006 Regular Board Meeting with two (2) corrections: Pg. 1 first sentence to read 2:00 p.m.; and Pg. 4 end of first sentence to read tomorrow. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

 

Approval of the Agenda

Motion by Hanson, second by Rogers, to accept the agenda as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried. 

Brief Public Comment – None.

 

Open Invoice Report and Prepaid Vouchers

Motion by Rogers, second by Pinkelman, to authorize payment of the following
claims:

General Fund:

 

Balance from "Open Invoice Rep"

182,373.94

Prepaid Invoices

212,213.91

Gross Payroll

154,507.78

Total General Fund

549,095.63

 

 

Millage/Road Patrol Fund

 

Balance from "Open Invoice Report"

2,151.34

Prepaid Invoices

1,823.85

Gross Payroll

15,452.49

Total Millage Fund

19,427.68

 

 

Enforcement/Recycle Fund

 

Balance from "Open Invoice Report"

884.38

Prepaid Invoices

575.73

Gross Payroll

4,512.56

Total Enforcement Fund

5,972.67

 

 

COPS in Schools Fund

 

Balance from "Open Invoice Report"

26.34

Prepaid Invoices

142.97

Gross Payroll

3,969.60

Total COPS Fund

4,138.91

 

 

Building & Zoning Fund

 

Balance from "Open Invoice Report"

7,692.56

Prepaid Invoices

970.99

Gross Payroll

5,144.09

Total Building & Zoning Fund

13,807.64

 

 

Remonumentation Fund

 

Balance from "Open Invoice Report"

237.50

Prepaid Invoices

 

Gross Payroll

 

Total Remon Fund

237.50

 

 

MSU Cooperative Extention Fund

 

Balance from "Open Invoice Report"

1,318.98

Prepaid Invoices

1,157.48

Gross Payroll

675.00

Total MSU Fund

3,151.46

 

 

Central Dispatch Fund

 

Balance from "Open Invoice Report"

 

Prepaid Invoices

483.77

Gross Payroll

18,948.70

Total Central Dispatch Fund

19,432.47

 

 

Fish Hatchery Fund

 

Balance from "Open Invoice Report"

606.42

Prepaid Invoices

10,153.00

Gross Payroll

 

Total Fish Fund

10,759.42

Courthouse Preservation Fund

 

Balance from "Open Invoice Report"

54.99

Prepaid Invoices

 

Gross Payroll

 

Total Courthouse Fund

54.99

 

 

Animal Shelter Debt Fund

 

Balance from "Open Invoice Report"

 

Prepaid Invoices

720.00

Gross Payroll

 

Total Animal Shelter Fund

720.00

 

Roll Call:  Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson - aye, Motion Carried.

Approval Correspondence

Motion by Beardslee, second by Anderson, to accept correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Correspondence

1.      Muskegon County Board – Resolution in support of a request to Michigan Legislature for a state statute authorizing county embarkation fees on passenger ferries.

2.      Northern Lakes – Resolution in opposition to House Bill 5924.

3.      Michigan Public Service Commission – Notice of Hearing 9-20-06.

4.      DEQ – Lovells Township Transfer Station in compliance.

5.      Attorney Richard C. Gould – Application of BCR Network Services, Inc. with copy from Public Service Commission.

6.      DNR – Application for Natural Rivers Permit.

7.      Century 21 – Notification of commercial property available to rebuild Crawford County.

8.      Michigan State Housing Development Authority – Campaign to end homelessness.

9.      MAC – Legislative Updates for August 18, and September 1 & 8, 2006.

10.    Michigan State Housing Development Authority – Announcement of funding award grant.

11.    DEQ – Leachate Evaporator notice.

12.    Michigan Report – Gongwer News Service.

13.    Representative Gillard – Week in Review for September 11, 2006. 

14.    Michigan DNR – Mason Tract Retreat 2006 Annual Meeting Notice.

15.    Michigan Public Service Commission – Notice of Hearing for 9-14-06.

16.    DEQ Water & Wastewater Construction Permit Workshop – 12-7-06 @ Treetops in Gaylord.

17.    Ten Year Plan to End Homelessness – 9-28-06 Workshop scheduled. Commissioner Pinkelman advised she was planning to attend the workshop in Roscommon.

18.    1st Annual Governmental Forum – 10-30-06 at Grayling Holiday Inn.

Motion by Pinkelman, second by Rogers, to schedule a Special Meeting on Monday, October 30, 2006 at the Grayling Holiday Inn to attend the 1st Annual Governmental Forum.  Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

19.    Grayling Regional Chamber of Commerce – Notification of future sponsored events. County dues should be part of the 2007 budget.

 

Department Reports

Clerk/Register of Deeds Report

Sandra Moore, Clerk/Register of Deeds introduced newly hired Deputy Circuit Court Clerk, Sarah Medler to members and advised she received 65 applications for the position, and conducted four (4) interviews with court experience, and Sarah was awarded the position.

 

Treasurer Report

Joe Wakeley, Treasurer advised there are over 200 parcels that are currently in forfeiture and he has spent the last 2 days posting those parcels. He indicated this has been enlightening to learn how many serious cases are in this County and the lack of jobs has been detrimental to many.

 

Sheriff Report

Under sheriff, Shawn Kraycs indicated the marine boat has been sold and a new Scout purchased. The Under sheriff further reported a department employee is out on sick and accident disability and may not be able to return.

 

Environmental Report

Bruce Patrick, Environment Official advised the Fish Hatchery roof is complete with the final bill submitted at $19,400. Since the grant is for $30,000 and with in-kind donations the Board plans to perform some asbestos clean-up, repair the retaining wall in the river, and 11-10 Custom Design (professional restoration company) to paint the building with the cost to be approximately $10,000  for the professional painting.

Board Chairman, Stephenson inquired on the next step plan for the Hatchery project. Mr. Patrick advised the Board hopes to begin to solicit interior design plans. The Department of Agriculture has offered another grant application to the Hatchery Board. Mr. Patrick thanked Board Member Gaye Pizzi as she has dedicated a lot of time in preparation for the Hatchery. Commissioner Lange congratulated the Hatchery Committee and Mr. Patrick for accomplishing these efforts this year.

Unfinished Business

Resolution in Support of the Designation of Old US-27 as Historical Highway

Motion by Hanson, second by Pinkelman, to adopt a resolution and request the Michigan Department of Transportation to designate Old US-27 as a heritage route as it passes through the County of Crawford. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson - aye, Anderson – aye, Motion Carried.

 

Commissioner’s Report

Commissioner Rogers – The Commissioner reported her Ways & Means Committee recommendations.

Housing Commission Soft Cost Project

Motion by Rogers, second by Hanson, to authorize the Housing Commission to take the additional 2% of the CDBG funding portion to be applied to the project soft costs. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

CO-OP Reimbursement Grant

Motion by Rogers, second by Hanson, to authorize Chairman Stephenson to sign the Co-op Reimbursement Grant beginning October 1, 2006 through September 30, 2007. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried.

 

FY2006 Budget Amendments

Motion by Rogers, second by Hanson, to accept the attached FY2006 Budget Amendments and Special Revenue Amendments as presented.

LINE ITEM

DESCRIPTION

REVENUE

EXPENSE

 

BALANCE

6,372,415.00

6,372,415.00

101-131-542.200

STATE REIMB – TECHNOLOGY

(2,000.00)

 

101-136-545.000

DRUNK DRIVING CASELOAD REIMB

(5,000.00)

 

101-148-608.000

FEES AND SERVICES

(4,000.00)

 

101-191-678.000

COURT COSTS

4,000.00

 

101-229-570.010

COOPERATIVE REIMBURSEMENT

2,000.00

 

101-254-401.150

DNR SPECIAL PAYMENT TAX

12,000.00

 

101-255-424.300

FEDERAL PILT

22,000.00

 

101-301-627.000

FINGERPRINTING FEES

5,000.00

 

101-351-634.000

INMATE LODGING, OTHER COUNTIES/STATE

(15,000.00)

 

101-851-687.000

REFUNDS AND REBATES

100.00

 

101-999-402.000

REVENUE, MISCELLANEOUS

(13,600.00)

 

 

TOTALS

6,377,915.00

6,372,415.00

101-101-716.00

HOSPITALIZATION

 

(5,000.00)

101-137-975.000

PER DIEM

 

(2,000.00)

101-191-708.000

ELECTIONS PER DIEM

 

(2,000.00)

101-191-901.000

BALLOT PRINTING

 

(7,000.00)

101-210-818.010

LEGAL COUNSEL  

 

3,000.00

101-225-716.000

HOSPITALIZATION

 

(2,000.00)

101-229-716.000

HOSPITALIZATION

 

(7,000.00)

101-229-724.000

RETIREMENT

 

(2,000.00)

101-265-923.000

TELEPHONE

 

6,000.00

101-265-924.000

ELECTRICITY

 

6,000.00

101-301-716.000

HOSPITALIZATION

 

(5,000.00)

101-301-741.000

CLEANING ALLOWANCE

 

(1,000.00)

101-301-749.000

UNIFORMS

 

(1,000.00)

101-301-863.000

VEHICLE GAS AND OIL

 

3,000.00

101-331-867.000

VEHICLE MAINTENANCE

 

7,000.00

101-331-703.100

WAGES – DEPUTY

 

10,000.00

101-332-749.000

UNIFORMS

 

400.00

101-333-703.100

WAGES – DEPUTY

 

2,000.00

101-336-716.000

HOSPITALIZATION

 

(4,000.00)

101-337-703.000

WAGES – DEPUTY

 

12,000.00

101-353-703.100

WAGES – DEPUTY

 

3,000.00

101-355-703.100

WAGES – DEPUTY

 

7,500.00

101-605-838.000

DISTRICT HEALTH #10

 

100.00

101-648-962.000

TRAINING

 

(6,000.00)

101-681-833.000

BURIAL EXPENSE

 

2,000.00

101-851.914.000

INSURANCE

 

(5,000.00)

101-901-979.351

CAPITOL OUTLAY – JAIL

 

(7,500.00)

 

TOTALS

6,377,915.00

6,377,915.00

 

 Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Motion Carried.

Library Construction Fund Balance

Motion by Rogers, second by Hanson, to close the Library construction fund and transfer the balance of $96,318.92 to the Library fund to be placed in restricted fund balance for building depreciation.  Roll Call:   Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Motion Carried.

 

Commissioner Hanson - The Commissioner reported the Personnel & Labor Committee recommendations.

Sheriff Deputy Extended Vacation Hours 

Motion by Hanson, second by Pinkelman, to allow Sheriff Deputy Finstrom to carry over 88 hours of vacation time for 60 days.  Roll Call: Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Motion Carried.

Commissioner Pinkelman - The Commissioner advised she has no Law Enforcement Committee Recommendations to make.

 

Commissioner Lange –The Commissioner advised the Economic Development Fund has taken possession of the Maroney Building on Michigan Avenue. Commissioner Hanson advised Mr. Maroney has six (6) months redemption, however, the 24% interest rate as defined in the local paper appears rather steep.  Commissioner Lange thanked Board members for passage of the 2% project soft cost for the Housing Commission.

 

Commissioner Stephenson – The Commissioner reported the Court Orders on the 46th Circuit Trial Court case have been signed by Judge Kolenda.  Discussion followed to establish a special committee or use the audit committee to accommodate the change over with the court funding benefits.

Consensus to utilize the services of the audit committee, which consists of Commissioners Rogers and Beardslee, Controller Compo and Treasurer Wakeley, and other interested members. Commissioner Lange offered his assistance on the committee.

Commissioner Anderson – The Commissioner prepared a letter relative to the deteriorating working relations between the Lovells Board and Library Director. The Commissioner defined four (4) points of concern in operations within the Library and Lovells Township Board and requested a resolution. Discussion ensued that Attorneys are now involved, the agreement was gone from 2 to 7 pages, which is unnecessary and costly to taxpayers. Board Chairman, Stephenson inquired if the issues are being worked out with Library Liaison Rogers. Commissioner Anderson advised he has been in contact with the Commissioner. Commissioner Rogers indicated the Library Director and Library Board should have been contacted prior to this issue coming to the County Board though, some issues are old, and a resolution is being sought. Commissioner Rogers advised negotiations have been ongoing since May, and the Library is desirous to have contract uniformity with each other, with same date expiration. Attorney Sabin is reviewing the new agreement and recommendations are forthcoming. Personality issues have been a big part and should have never occurred.

County Treasurer Wakeley remarked the fines, memorials and donations are being separated into line item detail, which will accommodate a better audit trail.

Commissioner Rogers advised mediation is set for 2:00 p.m. tomorrow, September 21st, 2006 at Lovells Township.

Commissioner Beardslee – The Commissioner advised he had nothing to report.

New Business

Animal Shelter Groundbreaking Ceremony
Several Commissioners remarked they are planning to attend the Wednesday, September 27, 2006 at 1:00 p.m. ceremony.

 

Commission on Aging Board Appointment

Motion by Lange, second by Pinkelman, to nominate Al McCray to the Commission on Aging vacant term which expires 6-30-07.

Motion by Anderson, second by Hanson, to nominate Ron Gribb to the Commission on Aging vacant term which expires 6-30-07.

Vote on the Motion for Al McCray -  Ayes (5) five.

Vote on the Motion for Ron Gribb – Ayes (2) two.

Al McCray deemed appointed.

 

FY 2007 Budget Hearing/Special Revenue and Salary Schedule

Commissioner Pinkelman announced she may be a little late to the budget hearing due to her previous commitment to the Homeless Meeting in Roscommon.

Motion by Anderson, second by Lange, to accept the FY 2007 General Fund Budget and set it for Hearing on Thursday, September 28th, 2006 at 5:00 p.m. Roll Call:  Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye,  Stephenson – aye, Motion Carried.

Motion by Anderson, second by Hanson, to accept the FY 2007 Special Revenue Fund Budget and set it for Hearing on Thursday, September 28th, 2006 at 5:00 p.m. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye,   Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Motion by Hanson, second by Rogers, to accept the FY 2007 Salary Schedule and set it for Hearing on Thursday, September 28th, 2006 at 5:00 p.m. Roll Call:  Hanson – aye, Lange – aye, Pinkelman – aye,  Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Compensation Committee Appointment

Board Chairman Stephenson appointed Ilene Geiss – Wilson to fulfill the vacant term on the compensation committee which expires 4-14-10.

Citizens to Speak

Lovells Township Trustee, Annette Stimpson thanked Commissioner Anderson for taking the time to bring the Lovells Township Library concerns to the County Board, as it’s been a year and a half and the Lovells Library has received poor publicity which has hurt the library.

Adjournment

Motion by Pinkelman, second by Hanson, to adjourn meeting at 10:50 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

 

 

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

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