Crawford County
Grayling, Michigan
Crawford County
Board of Commissioners
Agenda
for
Regular Board
Meeting of
October 18th, 2006
The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson, at 9:32 a.m. in the Crawford County Building, Grayling, Michigan the 18th day of October, 2006.
Invocation by Commissioner Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Pinkelman, Lange, Anderson and Beardslee.
Absent Hanson.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Mary Jergenson, Ilene Geiss-Wilson, Sharon Priebe, and Dan Sanderson.Approval of the Regular Board Minutes
Motion by Pinkelam, second by Lange, to approve the Minutes for the September 20, 2006 Regular Board Meeting with a correction to Commissioner Langes Committee Report on Page 5: "First Independent Bank" has taken possession over the Maroney Building on Michigan Avenue. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried. Approval of the Special Board Minutes
Motion by Anderson, second by Lange, to ratify the Minutes for the August 24, 2006 Special Board Meeting, as items were acted on that were not placed on the agenda. Ayes (6) six, nays (0) none, absent (1) none, Motion Carried. Motion by Pinkelman, second by Lange, to approve the Minutes for the September 28, 2006 Special Board Meeting, Ayes (6) six, nays (0) none, absent (0) none, Motion Carried.Approval of the Agenda
Motion by Anderson, second by Rogers, to accept the agenda and delete the appointment of Health & Human Services and Library Appointments, which will be held at the November Meeting. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried. Brief Public Comment None.
Open Invoice Report and Prepaid Vouchers
Motion by Rogers, second by Pinkelman, to authorize payment of the following claims: General Fund: Balance from "Open Invoice Rep" 7,806.59
Prepaid Invoices 41,650.40
Gross Payroll Total General Fund 49,456.99
Millage/Road Patrol Fund Balance from "Open Invoice Report" Prepaid Invoices 1,012.01
Gross Payroll Total Millage Fund 1,012.01
Enforcement/Recycle Fund Balance from "Open Invoice Report" 4,886.56
Prepaid Invoices 270.94
Gross Payroll Total Enforcement Fund 5,157.50
COPS in Schools Fund Balance from "Open Invoice Report" Prepaid Invoices 156.40
Gross Payroll Total COPS Fund 156.40
Building & Zoning Fund Balance from "Open Invoice Report" 4,766.74
Prepaid Invoices 256.23
Gross Payroll Total Building & Zoning Fund 5,022.97
MSU Cooperative Extension Fund Balance from "Open Invoice Report" 356.00
Prepaid Invoices 1,866.78
Gross Payroll Total MSU Fund 2,222.78
Central Dispatch Fund Balance from "Open Invoice Report" Prepaid Invoices 584.43
Gross Payroll Total Central Dispatch Fund 584.43
Fish Hatchery Fund Balance from "Open Invoice Report" Prepaid Invoices 10,656.00
Gross Payroll Total Fish Fund 10,656.00
Economic Development Fund Prepaid Balance from "Open Invoice Report" Prepaid Invoices 4,875.00
Gross Payroll Total EDF Fund 4,875.00
Roll Call: Anderson aye, Beardslee aye, Hanson absent, Lange aye, Pinkelman aye, Rogers aye, Stephenson - aye, Motion Carried. Approval Correspondence
Motion by Pinkelman, second by Beardslee, to accept correspondence as submitted. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried. Correspondence
Benzie Co Board Resolution to modernize the appointment schedule of the MI Mental Health Code. Calhoun Co Board Resolution in support of legislation. Hillsdale Co Board Resolution in opposition of Amendment to the General Property Tax Act. Hillsdale Co Board Resolution to adopt legislation to allow counties to impose a fee for PPOs. MI Public Service Commission Notice of Hearing 10-12-06. MI Public Service Commission Application to amend license to provide basic local exchange service. MAC Legislative Updates for September 15, 22, 29, & October 13, 2006. State Public Service Commission Notice of Hearing for 10-25-06 in Lansing. State Department of Corrections Final Jail Inspection Report. Motion by Pinkelman, second by Lange, to submit a congratulatory letter to the Sheriff for maintaining compliance with the Administrative Rules for Jails and Lockups. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Commission on Aging Board Calendar & Policy Review. Tom Barnes Resignation from the Zoning Board of Appeals. Motion by Pinkelman, second by Lange to accept the resignation of ZBA Board member, Tom Barnes and thank him for his past service. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
City of Grayling Notice of Public Hearing for 10-25-06 to consider the expansion of the DDA. MI State Housing Development Authority Monitoring of CDBG Grant. Viking Band Boosters Continuation of Patron Program and request for financial support. DNR Public notice of Oil & Gas Lease Auction. Department of Human Services Request appointment of Barbara Clark Greene to the Human Services Board for Crawford County. MSU Extension Meritorious Service Awards This years recipient is Linda Cronk. Motion by Pinkelman, second by Anderson, to submit a letter of congratulations to MSU Director, Linda Cronk on receiving the MSU Extension Meritorious Service Award. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Alpena Community College How to write a business plan course. Attorney Todd W. Miller Cowper VS- Beaver Creek Twp lawsuit resolution. Controller Compo advised there is no cost to the County as both entities are ensured by the same carrier.
2006 Millage Apportionment Report
Equalization Director, Kevin Hunter presented the 2006 Apportionment Report for the County.
Motion by Pinkelman, second by Lange, to adopt the following 2006 Apportionment Report:
Crawford County Lovells Township Allocated 6.0925
Allocated 0.8327
Public Transit 0.7027
Voted-Landfill 1.8247
Comm on Aging 0.4685
Special Assessment 1.5924
Grayling Rec Authority 0.4845
by class Library Debt 0.2750
Total 4.2498
Library Operational 0.4458
Sheriff Dept Oper 0.8917
Maple Forest Township Total 9.3607
Allocated 0.8222
Voted-Fire 0.9726
Crawford AuSable School Total 1.7948
Homestead Operation 6.0000
Non-Homestead Oper 17.8867
South Branch Township Debt Retirement 4.2000
Allocated 0.8475
Total 28.0867
Voted-Operation 0.9797
Total 1.8272
Gerrish-Higgins School Homestead Operation 6.0000
Gaylord Community School Non-Homestead Oper 18.0000
Homestead 6.0000
Debt Retiremenet 0.8800
Non-Homestead Oper 18.0000
Total 24.8800
Voted-Debt 2.4100
Extra Voted Operation 1.1378
Kirtland Community College Total 27.5478
Voted-Operation 2.1093
Debt 0.1300
C.O.P. Intermediate Total 2.2393
Allocated 0.2422
Voted-Extra 0.6426
COOR Intermediate Voted-Operation 0.8468
Allocated-Operation 0.2530
Total 1.7316
Voted-Special Ed 0.6329
Total 0.8859
City of Grayling Charter Operation 14.8000
Beaver Creek Township Allocated 0.9701
Grayling Township Allocated 0.8768
Frederic Township Allocated 0.8658
Voted-Fire 1.9822
Total 2.8480
Roll Call: Beardslee aye, Hanson absent, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Motion Carried.
Animal Shelter Building Project
Commissioner Beardslee requested he be allowed to abstain from any vote regarding the Animal Shelter as he may have a possible conflict.
Motion by Anderson, second by Pinkleman, to allow Commissioner Beardslee to abstain from actions regarding the Animal Shelter due to a possible conflict of interest. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Controller Compo advised ten (10) competitive bids were opened last Friday, and four (4) contractor interviews were conducted yesterday. Project Architect, Tom OBrien read a letter to request the County enter into a contractual agreement with Wakefield Construction as they were the lowest bid, met all specifications and suggested voluntary alternates which could result in a savings of $18,075 to the Shelter. Discussion followed regarding the differences between the four (4) contractors. Shelter President Sharon Priebe advised Wakefield performed the work for the Animal Hospital and Dr. Mesack was very complimentary to the work performed by the contractor. It was discussed that local subcontractors are important to the board and Ms. Priebe advised the land will be cleared before the weekend and a fence to be erected soon thereafter.
Motion by Rogers, second by Lange, to enter into a contractual agreement between the County of Crawford and Wakefield Construction for construction of the new Animal Shelter facility with the value amount not to exceed $364,570. Roll: Hanson absent, Lange aye, Pinkelman aye, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Motion Carried.
Shelter President Priebe thanked the Board for their support throughout the project and advised she has received a $10,000 private donation check and indicated Dr. Mesack has also made a contribution.
Department Reports
County Clerk
County Clerk, Sandra Moore indicated the Local Emergency Planning Committee has submitted a letter requesting the House Numbering Ordinance be updated as it is out of date and no longer reflects the latest requirements of the International Fire Code (IFC).
Consensus of the Board is to forward a copy of the letter to the Building and Zoning Director and Central Dispatch Director to request direction to update the letter.
Purchase of MERS TimeController Compo advised a request to purchase military time has been received and copies of the present policy (Feb. 1, 2002) were submitted for review. The Controller remarked that MERS at one time informed him that they no longer have a military purchase policy. Since that time three (3) employees have been awarded generic time in lieu of military time. Controller has since been informed military time is now available thru MERS and inquired whether the Board wanted to rescind the action and allow employees time to purchase, or leave the policy in place and proceed when necessary.
Motion by Anderson, second by Beardslee, to allow employees to purchase military time from MERS until 2-01-07 was withdrawn.
Motion by Anderson, second by Beardslee, to allow the policy of MERS 2-01-02 to remain in place for employees to purchase generic time was withdrawn.
Motion by Lange, second by Pinkelman, to amend the policy of MERS 2-01-02 and eliminate the governmental portion, and keep the generic time in place, which would be used for both military and governmental time. Roll Call: Lange aye, Pinkelman aye, Rogers aye, Stephenson - nay, Anderson nay, Beardslee nay, Motion Failed.Commissioners noted the current policy will remain in force.
Recess at 10:50 a.m. and reconvened at 11:00 a.m.
Retiree Benefits
Retired Sheriff Deputy, Tom Coors requested the Board consider a one (1) time raise in retiree benefits for five (5) retired employees. The Controller advised the E-1 was adopted in 1990 with the E increase in 1995, and the flexible E in 2002. Mr. Coors reiterated this is a one time raise in benefits. Commissioner Pinkelman requested the issue be placed on the November 2nd, 2006 Personnel and Labor Committee meeting. The Clerk indicated a 4:30 p.m. time slot is available for Mr. Coors.
Building Strong Families/Memorandum of Understanding
MSU Extension Director, Linda Cronk appeared to request the Board enter into a Memorandum of Understanding between the County and MSU Extension. The Michigan State University Extension will provide two (2) positions for the Building Strong Families Program to be eligible families in the four counties (Crawford, Ogemaw, Oscoda and Roscommon).
The Building Strong Families program is delivered primarily through a home visit series for families with children 0-5, the majority of who are eligible for Medicaid. In addition to Building Strong Families material, Parenting the Preschooler and Caring For My Family curricula are also used, which focus on emergent literacy and family information.
Motion by Pinkelman, second by Anderson, to enter into the Memorandum Agreement between the County of Crawford, and Crawford County MSU Extension under the direction of MSU Extension Service. Roll Call: Pinkelman aye, Rogers aye, Stephenson - aye, Anderson aye, Beardslee aye, Hanson absent, Lange aye, Motion Carried.
Commissioner Hanson present at 11:20 a.m.
Department Report Continued
Controller Compo advised the Command and POAM Union negotiations are proceeding. The Sheriff informed the Controller that he has enough funds to purchase two (2) new squad cars and one (1) used. However, he will need to sell the three (3) cars with the highest millage and use the funds to outfit the new vehicles. The Controller reported the Housing Commission has a $50,000 deficit and the Board is meeting tomorrow to pursue a direction. The Controller further reported Judge Kolenda denied the trial courts motion for correction of order entered on remand. Discussion followed on depositions, expert witness and filing fees, and the taxation of costs in Circuit Court should be pursued. Controller Compo indicated the Otsego County District Court Judge has contacted Senator Stamas to request a separation of the Otsego County District Court from the Unified Court which would require legislative action.
Unfinished Business
Special Board Meeting 10-30-06 (Governmental Forum)
Board Chairman Stephenson clarified the Governmental Forum is a information meeting and no agenda or minutes will be required.
Motion by Pinkelman, second by Lange, to rescind the motion of 10-30-06 for the Commissioners to attend the Governmental Forum, as there is no action to be taken at that meeting. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Commissioners Reports
Commisioner Rogers The Commissioner reported her Ways & Means Committee recommendations to make.
Motion by Rogers, second by Lange, to authorize the Chairman contact the Chief Judge to discuss the status of the 46th Circuit Court Lawsuit expenses and benefits for Court employees. Chairman Stephenson indicated communication has occurred and a meeting is scheduled for Oct. 25th to disseminate information and bring back a recommendation to the audit committee. Attorney fees will not be a part of the discussion. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.The Commissioner announced there will be a meeting in Lovells soon to review the Library agreement.
Commissioner Hanson - The Commissioner reported his Personnel & Labor Committee recommendations.
Motion by Hanson, second by Anderson, Readvertise. to request the Clerk re-advertise the Library and Health and Human Services Board vacancies until Oct. 27th, 2006. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.Commissioner Pinkelman - The Commissioner advised she has no Law Enforcement Committee recommendations to make.
Commissioner Lange The Commissioner advised he had nothing to report.
Commissioner Stephenson The Commissioner advised he had nothing to report.
Commissioner Anderson The Commissioner reported that NEMCOG Northern Michigan Homes are pursuing housing units in the area.
Commissioner Beardslee The Commissioner advised he had nothing to report.
Component Minutes
Commissioner Anderson advised several county committees are no longer filing minutes with the County Clerk and requested direction to accommodate compliance. Discussion followed on what committees are not complying and who would be responsible to follow through with a directive.
Motion by Anderson, second by Hanson, to request all component units file their approved minutes, calls and general rules of operation on file in the County Clerks office.
Motion Amended by Anderson, second by Hanson, to include approved minutes, specials calls, and the setting of meetings under the committee by-laws. To further request any agency under our umbrella that receives county funding, Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
Resolution in Support of 10 Year Plan to End Homelessness
Motion by Pinkelman, second by Hanson, to support and participate in the implementation of the Ten (10) Year Plan to End Homelessness as part of the COOR Housing Coalition consisting of Crawford, Ogemaw, Oscoda and Roscommon Counties. Roll Call: Rogers aye, Stephenson - aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Motion Carried.
Homeless Awareness Week November 12 18, 2006 Proclamation
Motion by Pinkelman, second by Lange, to proclaim the week of November 12-18, 2006 as Homeless Awareness Week in Crawford County and encourage all area citizens to recognize and support the efforts of homeless shelters and service providers for the homeless. Roll Call: Stephenson - aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Motion Carried.
Libraryr Board Working Agreement
Controller Compo provided copies of the agreement between the Devereaux Memorial Crawford County Library and the County of Crawford for consideration.
Motion by Anderson, second by Beardslee, to accept the Library Board Working Agreement as presented. Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman aye, Rogers aye, Stephenson - aye, Motion Carried.Animal Shelter Building Management Agreement
Controller Compo submitted the animal shelter building management document and requested review, and stated the Shelter Attorney is also making review and will submit recommendations.
Citizens to Speak
Ilene Geiss-Wilson indicated the City had an issue similar to the Counties relative to committee minutes not being submitted to the Clerk.
Announcements
Adjournment
Motion by Hanson, second by Lange, to adjourn meeting at 12:14 p.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.
___________________________
Dave Stephenson, Chairman
Board of Commissioners____________________________
Sandra Moore
County Clerk-----------------------------------------------------------------------------------------
Crawford County Internet Website [URL:
http://www.crawfordco.org/]
Copyright © 2000-2008 [Crawford County, Michigan]. All rights reserved.
Email for information