Crawford County
Grayling, Michigan
Crawford County
Board of Commissioners
Regular Board
Meeting of
December 20th, 2006
The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman Dave Stephenson, at 9:30 a.m. in the Crawford County Building, Grayling, Michigan the 20th day of December, 2006.
Invocation by Commissioner Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Hanson, Lange, Anderson and Beardslee.
Absent Pinkelman.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Dan Albrecht, John Wilcox, Mark & Donna Brown, Jeff Kea, and Dan Sanderson.Approval of the Regular Board Minutes
Motion by Hanson, second by Rogers, to approve the Minutes for the November 08, 2006 Regular Board Meeting as presented. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Approval of the Agenda
Motion by Hanson, second by Lange, to accept the agenda as presented. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Brief Public Comment None.
Open Invoice Report and Prepaid Vouchers
Motion by Rogers, second by Hanson, to authorize payment of the following claims:
General Fund:
Balance from "Open Invoice Rep"
40,336.30
Prepaid Invoices
83,767.51
Gross Payroll
171,501.40
Total General Fund
295,605.21
Millage/Road Patrol Fund
Balance from "Open Invoice Report"
448.21
Prepaid Invoices
1,412.97
Gross Payroll
14,784.40
Total Millage Fund
16,645.58
Tri-County 46th Trial Court
Balance from "Open Invoice Report"
Prepaid Invoices
31,108.30
Gross Payroll
18,552.33
Total Tri-County Court
49,660.63
Friend of the Court
Balance from "Open Invoice Report"
Prepaid Invoices
814.30
Gross Payroll
10,024.07
Total Friend of the Court
10,838.37
Enforcement/Recycle Fund
Balance from "Open Invoice Report"
724.97
Prepaid Invoices
10,311.47
Gross Payroll
4,715.61
Total Enforcement Fund
15,752.05
COPS in Schools Fund
Balance from "Open Invoice Report"
102.00
Prepaid Invoices
60.64
Gross Payroll
5,052.08
Total COPS Fund
5,214.72
Building & Zoning Fund
Balance from "Open Invoice Report"
4,465.00
Prepaid Invoices
350.95
Gross Payroll
5,346.66
Total Building & Zoning Fund
10,162.61
D.A.R.E. Fund
Balance from "Open Invoice Report"
2,319.38
Prepaid Invoices
Gross Payroll
Total DARE Fund
2,319.38
Remonumentation Fund
Balance from "Open Invoice Report"
Prepaid Invoices
5,825.62
Gross Payroll
Total Remonumentation Fund
5,825.62
MSU Cooperative Extention Fund
Balance from "Open Invoice Report"
1,412.91
Prepaid Invoices
122.50
Gross Payroll
1,001.16
Total MSU Fund
2,536.57
Central Dispatch Fund
Balance from "Open Invoice Report"
Prepaid Invoices
205.90
Gross Payroll
18,894.89
Total Central Dispatch Fund
19,100.79
Family/Probate Court
Balance from "Open Invoice Report"
Prepaid Invoices
132.42
Gross Payroll
5,760.17
Total Family/Probate Court
5,892.59
Fish Hatchery Fund
Balance from "Open Invoice Report"
Prepaid Invoices
5,604.34
Gross Payroll
Total Fish Fund
5,604.34
Law Library Fund
Balance from "Open Invoice Report"
Prepaid Invoices
1,432.50
Gross Payroll
Total Library Fund
1,432.50
Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Stephenson - aye, Motion Carried.
Approval Correspondence
Motion by Lange, second by Hanson, to accept the correspondence as presented. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Correspondence
1. Cheboygan County Board Resolution in opposition of amendment to the General Property Tax Act.
2. Clinton County Board Resolution in opposition of amendment to the General Property Tax Act.
3. Muskegon County Board Resolution in opposition of amendment to the General Property Tax Act.
4. Oceana County Board Resolution in support of stronger enforcement of Michigan Casino Gaming Compacts.
5. Michigan Public Service Commission Notice of Hearing 1-04-07.
6. Department of Human Services Child Care Fund Annual Plan and Budgets.
7. NEMCOG Drug Court education in Grand Traverse on February 6 & 7, 2007. Chairman Stephenson inquired whether if Commissioner Anderson or Controller Compo plan on attending. The Controller advised Community Corrections may take a roll in the meeting and offered to communicate with the Court Administrator, Tom Haskel.
8. Clark Hill In the Matter of the application of Ygnition Networks.
9. Michigan Public Service Commission Hearing scheduled for December 20, 2006.
10. NEMCSA Resolution of support for the Michigan Choice Waiver Program.
11. Antrim County Board FBI reports on Mortgage fraud cases.
12. Antrim County Board - Resolution in opposition of amendment to the General Property Tax Act.
13. Antrim County Board Resolution to request more stringent enforcement of the States tribal compact agreements for the benefit of state and local community budgets.
14. Antrim County Board Resolution in support of timber harvest industry.
15. DEQ Landfill in compliance and evaluation reports.
16. DTE Energy Foundation Tree Planting Grants Available now.
17. DEQ Landfill inspection report.
18. Grayling Regional Chamber of Commerce Thank you and request nominations for board members.
19. Michigan Public Service Commission Application and hearing set for 1-4-07.
20. DEQ Proposed work plan for remedial investigation at the landfill.
21. MAC Legislative updates for November 10, 17, 22, December 1 & 15, 2006.
22. Representative Gillard Week in Review for December 11, 2006.
23. MAC 2007 Legislative Conference scheduled in Lansing, February 11 13, 2007.
Department ReportsController Report
Controller Compo advised the County was informed through the Tri County Counsel that they no longer have liability insurance coverage and have sought bids for coverage for the three (3) counties in the amount of $17,000. Controller Compo advised our insurance carrier has agreed that Crawford County is covered under our county policy, however, the court deems they are not.
The Controller indicated he was notified that the pathway trail signs are being placed soon.
Controller Compo advised an inmate in Mississippi will be extradited back to Grayling in the amount of $1,700. The Board inquired on whether there are liability issues. Sheriff Wakefield appeared and advised the company is a certified, bonded reputable company and the prisoner has an extensive violent background and needs to return to the County for hearing.
Sheriff Report
Sheriff Wakefield circulated a cost report for the replacement of an Officer that is presently off on disability. The Sheriff advised the officer is covered within the budget and he just wanted to update the Board. Sheriff Wakefield remarked overtime in the Jail is high, due to an officer suspended without pay and the state mandates two (2) people in corrections at all times. The Sheriff indicated he will do a cost analysis for the jail and bring it back to the Board.
Controller Report Continued
Controller Compo indicated Grayling Township Supervisor, Terry Wright has requested a county letter to the governmental entities to participate in the recycling program. The request is to pay $1.00 per capita to allow the Township to hire another person to work at the recycling center.
The Controller circulated a letter from the Economic Development Director, Gaila Gilliland to initiate a TURBO program within the County. TURBO is a mechanism to allow a company to jump start for development and/or redevelopment within the county. The company would deed the property to the County for one year, to allow a tax free mode and a 50% abatement for 5 years thereafter. Chairman Stephenson indicated this is being done in Wayne County and may not be suitable for our county. Frederic Supervisor, Jeff Kea advised he attended the meeting and suggested the Board allow Mr. Campbell to explain the program at the January meeting.
Unfinished Business
20 Year Projection of Employer Contribution
To be placed on the January Regular Board Meeting.
Commissioners Report
Commisioner Rogers The Commissioner reported her Ways and Means Committee recommendations.
Motion by Rogers, second by Lange, to enter into the FY2007 State of Michigan Annual Child Care Fund Plan and Budget through September 30, 2007 to ensure 50% state reimbursement of Child Care Fund expenditures and 100% Basic Grant expenditures. Roll Call: Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Stephenson - aye, Anderson aye, Motion Carried.
County Internet Services with BS&A
Motion by Rogers, second by Lange, to authorize the Treasurer to enter into The Equalizer Internet Service Option A Program with BS & A which allows BS & A to charge the user per-hit fee at no cost to the County. Roll Call: Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Motion Carried.
Animal Shelter
Motion by Rogers, second by Hanson, to authorize the County to manage two Rural Development bonds in the amount of $355,000 and $45,000. Roll Call: Lange aye, Pinkelman absent, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Motion Carried.
Motion by Rogers, second by Hanson, to approve the amended Animal Shelter Building Management Agreement as presented. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Motion by Pinkelman, second by Lange, to authorize the Chair to sign the Consumers Energy Electric Line Extension Agreement for construction to be allowed for the new Animal Shelter building. Roll Call: Pinkelman absent, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Motion Carried.
Restricted Funds
Motion by Rogers, second by Hanson, to close the following restricted funds:
275 - CDBG Housing Program Fund
276 - Housing
Preservation Fund
277 - County
Grant Fund
282 -
HIP Project Fund
296 RSVP
Fund
731 Sheriff
Inmate Trust Fund
750 - Sheriff Bond Clearing Fund
Roll Call: Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Motion Carried.
46th Circuit Court Litigation
Motion by Rogers, second by Hanson, to request Commissioner Hanson prepare a resolution to request the Court cease litigation against the County. Roll Call: Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Motion Carried.
Motion by Rogers, second by Lange, to request the Chairman send a letter to Attorney Toskey and request they no longer proceed without prior approval of the County Board. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Motion by Rogers, second by Hanson, to approve up to $6,000 (to be split with Kalkaska County) for the County to expend in Attorney Fees for the pending court litigation in the Court of Appeals between the County and the Court. Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Stephenson aye, Motion Carried.
FY2006 General & Restricted Fund Budget Amendments
Motion by Rogers, second by Hanson, to authorize the following FY2006 General and Restricted Fund Budget Amendments be approved:
REVENUE
EXPENSE
BEGINNING BALANCE
$6,551,031.00
$6,420,415.00
101-265-412.280
ADMINISTRATIVE CHARGE
($6,000.00)
101-130-801.000
ADVANCE PAYMENTS
($8,500.00)
101-137-804.000
ATTORNEY FEESCONTRACT
($1,500.00)
101-191-902.000
PRINTING
$7,000.00
101-210-818.010
LEGAL COUNSEL
$10,000.00
101-231-703.040
WAGES-HOURLY STAFF
$2,000.00
101-233-729.000
POSTAGE
($4,000.00)
101-301-703.100
WAGES DEPUTIES
($5,000.00)
101-301-818.000
CONTRACT SERVICES
(2,000.00)
101-331-867.000
VEHICLE MAINTENANCE
($5,500.00)
101-333-722.000
WORKMANS COMPENSATION
$500.00
101-337-722.000
WORKMANS COMPENSATION
$1,500.00
101-355-863.000
VEHICLE GAS AND OIL
$1,500.00
101-426-962.000
TRAINING
$1,500.00
101-648-837.000
AUTOPSY EXPENSE
$3,000.00
101-681-833.000
BURIAL EXPENSE
(175.00)
101-850-716.050
PRESCRIPTION REIMBURSEMENT
$1,500.00
101-850-716.075
MEBS REIMBURSEMENT
$175.00
101-901-979.265
CAPITAL OUTLAY -- BUILDING AND GROUNDS
$21,000.00
101-901-979.301
CAPITAL OUTLAY SHERIFF
2,000.00
101-965-999.020
TRANSFER OUT TECHNOLOGY FUND
$2,000.00
101-965-999.070
TRANSFERS TO ALL OTHER FUNDS
$1,500.00
101-965-999.030
TRANSFER TO CHILD CARE
$60,000.00
101-965-999.085
TRANSFER OUT REVENUE SHARING RESERVE
($48,000.00)
101-965-999.070
TRANSFERS TO ALL OTHER FUNDS
$15,000.00
101-254-401.205
COUNTY 1/3 2006 TAX SPREAD
(1,054,291.00)
101-254-401.000
CURRENT TAX COLLECTIONS
48,000.00
101-965-999.085
TRANSFER OUT REVENUE SHARING RESERVE
(1,006,291.00)
subtotal
($1,012,291.00)
($950,791.00)
NEW BUDGET LEVELS
$5,538,740.00
$5,469,624.00
Cops in Schools
REVENUE
EXPENSE
BEGINNING BALANCE
$83,678.00
$83,645.59
230-999-402.000
REVENUE, MISCELLANEOUS
$5,000.00
230-150-704.000
OVERTIME
$5,000.00
$88,678.00
$88,645.59
Liquor Law
REVENUE
EXPENSE
BEGINNING BALANCE
$0.00
$0.00
232-356-542.000
STATE REIMBURSEMENTS
$1,400.00
232-999-402.000
REVENUE, MISCELLANEOUS
$100.00
232-356-999.090
TRANFER TO GENERAL FUND
$1,500.00
$1,500.00
$1,500.00
Sheriff Youth Services Fund
REVENUE
EXPENSE
BEGINNING BALANCE
$8,500.00
$8,417.50
251-354-402.000
REVENUE, MISCELLANEOUS
4,000.00
251-354-800.010
NON GRANT EXPENSES
4,000.00
12,500.00
12,417.50
Remonumentation
REVENUE
EXPENSE
BEGINNING BALANCE
$65,000.00
$65,000.00
255-242-542.000
STATE REIMBURSEMENTS
12,000.00
255-242-818.000
CONTRACT SERVICES
12,000.00
$77,000.00
$77,000.00
MSU Extension
REVENUE
EXPENSE
BEGINNING BALANCE
$40,356.00
$40,356.00
257-444-542.500
STATE GRANT REIMBURSEMENT
$2,000.00
257-257-935.000
SERVICE CONTRACT
$2,000.00
$42,356.00
$42,356.00
Child Care Fund
REVENUE
EXPENSE
BEGINNING BALANCE
$392,000.00
$392,000.00
292-292-699.100
TRANSFERS IN FROM OTHER FUNDS
$60,000.00
292-292-800.000
OTHER SERVICES & CHARGES
$30,000.00
292-667-843.000
FOSTER CARE PLACEMENT
$30,000.00
$452,000.00
$452,000.00
Building and zoning
REVENUE
EXPENSE
BEGINNING BALANCE
$196,500.00
$196,500.00
249-248-699.100
TRANSFERS IN
15,000.00
249-999-402.000
REVENUE, MISCELLANEOUS
(15,000.00)
$196,500.00
$196,500.00
Commission on Aging
REVENUE
EXPENSE
BEGINNING BALANCE
$499,137.00
$499,137.00
297-611-672.000
PROGRAM INCOME
15,000.00
15,000.00
297-620-674.297
COA - FUND RAISING
15,000.00
15,000.00
297-672-665.000
INTEREST ON INVESTMENTS
10,000.00
10,000.00
297-611-703.040
WAGES-HOURLY STAFF
10,000.00
297-620-870.000
COA - RECREATION EXPENSES
15,000.00
297-621-703.600
DEFERRED COMP IN LIEU OF MEDICAL
5,000.00
297-672-979.000
EQUIPMENT
10,000.00
539,137.00
579,137.00
Youth Services Bureau
REVENUE
EXPENSE
BEGINNING BALANCE
$73,500.00
$73,500.00
298-673-402.000
REVENUE, MISCELLANEOUS
4,000.00
298-673-703.040
WAGES-HOURLY STAFF
4,000.00
$77,500.00
$77,500.00
Roll Call: Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Stephenson aye, Anderson aye, Motion Carried.
Commission on Aging Budget Amendments
Motion by Rogers, second by Lange, to approve the following Commission on Aging Budget Amendments:
DESCRIPTION: COA AMENDMENTS
GL #
DESCRIPTION
Revenue
Expense
297-610-543.000
FEDERAL GRANT REIMBURSEMENTS
1.00
297-610-543.500
FEDERAL GRANT REIM USDA
287.00
297-610-672.000
PROGRAM INCOME
(201.00)
297-610-678.500
IN-KIND MATCH
(87.00)
297-611-543.500
FEDERAL GRANT REIM USDA
668.00
297-611-672.000
PROGRAM INCOME
(668.00)
297-614-542.500
STATE GRANT REIMBURSEMENT
(168.00)
297-614-672.000
PROGRAM INCOME
168.00
297-614-678.000
REQUIRED MATCH
(10.00)
297-614-945.000
RENTAL EXPENSE
(10.00)
297-616-678.000
REQUIRED MATCH
1.00
297-616-703.040
WAGES-HOURLY STAFF
(17.00)
297-616-818.000
CONTRACT SERVICES
2,222.00
297-616-935.000
SERVICE CONTRACT
(2,204.00)
297-621-678.000
REQUIRED MATCH
(119.00)
297-621-945.000
RENTAL EXPENSE
(119.00)
297-622-542.500
STATE GRANT REIMBURSEMENT
(3.00)
297-622-672.000
PROGRAM INCOME
3.00
297-672-542.750
CORPORATE GRANT REVENUE
1,000.00
297-672-665.000
INTEREST ON INVESTMENTS
329.00
297-672-672.500
PROGRAM INCOME RESOURCE
400.00
297-672-703.000
SALARYDIRECTOR
3,000.00
297-672-708.000
PER DIEM
1,000.00
297-672-818.010
LEGAL COUNSEL
(500.00)
297-672-963.000
VOLUNTEER RECOGNITION
(100.00)
297-672-902.000
PRINTING
(300.00)
297-672-902.010
ADVERTISING
(300.00)
297-672-923.000
TELEPHONE
(500.00)
297-672-932.000
REFUSE DISPOSAL
(200.00)
297-672-933.000
EQUIPMENT REPAIR
(500.00)
297-672-945.000
RENTAL EXPENSE
129.00
1,601.00
1,601.00
Roll Call: Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Motion Carried.
Retirement Health Fund for Court Employees
Motion by Rogers, second by Hanson, to approve the Resolution to authorize the disbursement of all funds within the Court Employees Retirement Health Fund to the contributing parties based on the pro-rata percentage paid by each contributing party for Court Employees. This resolution is made at the recommendation of the Tri-County Court Committee (11-13-06) to dissolve the Court Employees Retirement Health Fund. Roll Call: Lange aye, Pinkelman absent, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Motion Carried.
Michigan Township Participating Plan Summary of Coverages
Motion by Pinkelman, second by Anderson, to extend the summary of insurance coverages for the County from 2007-2008 through the Michigan Township Participating Plan in the amount of $74,283.00. Roll Call: Pinkelman absent, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Motion Carried.
Commissioner Hanson - The Commissioner reported his Personnel and Labor Committee recommendations.
Brownfield Re-Development Authority
Motion by Hanson, second by Lange, to accept the resignation of Monte J. Burmeister from the Brownfield Re-Development Board with regrets. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Amendment to the Personnel Manual
Motion by Hanson, second by Lange, to amend the Personnel Manual to reflect general conduct issues. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
Annual Christmas Luncheon
Motion by Hanson, second by Lange, to close the Courthouse on Wednesday, December 20th from noon to 1:30 p.m. for the employees annual Christmas party. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
POAM Dispatch Tentative Agreement
Motion by Hanson, second by Lange, to accept the tentative agreement between the POAM Dispatch Union and the County of Crawford. Roll Call: Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Motion Carried.
Commissioner Pinkelman - The Commissioner was absent and Commissioner Anderson reported the Law Enforcement Committee Recommendations.
Sheriffs Road Deputy
Motion by Anderson, second by Hanson, to authorize the Sheriff to fill a road deputy vacancy at no increase in the Sheriffs budget. Roll Call: Stephenson aye, Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Motion Carried.
FSG Management Software Maintenance Agreement
Motion by Anderson, second by Hanson, to enter into a Law Enforcement Management Software/Maintenance Agreement for three (3) years in an annual amount of $7,271.04 with FSG Management. Roll Call: Anderson aye, Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Stephenson aye, Motion Carried.
Commissioner Stephenson The Commissioner advised he had nothing to report.
Commissioner Anderson The Commissioner advised he had nothing to report.
Commissioner Beardslee The Commissioner advised retired Colonel Hall is very ill and requested a letter of good wishes be sent his way. The Controller offered to send the letter.
New Business
Audio Recording Equipment for Dispatch
Motion by Rogers, second by Hanson, to purchase new audio recording equipment for Dispatch to record 911 calls from Van Belkum in the amount of $10,975.00. Roll Call: Beardslee aye, Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Stephenson - aye, Anderson aye, Motion Carried.
United Way Paid Day Off Drawing
County employee Sue Seifert was awarded the paid day off in the United Way drawing.
Extended Public Comment
Senator Stamas District Representative, Mary Jergenson indicated Representative Howard Walker will be holding a meeting at the 111 University Center regarding the proposed DNR licensing fees and encouraged participation.
Announcements None.
Executive Session
Motion by Hanson, second by Lange, to recess the regular meeting and enter into an executive session to review pending litigation on the Court vs- County lawsuit at 10:55 a.m. Roll Call: Hanson aye, Lange aye, Pinkelman absent, Rogers aye, Stephenson aye, Anderson aye, Beardslee aye, Motion Carried.
Closed Session began at 10:55 a.m. and concluded at 11:40 a.m.
Adjournment
Motion by Hanson, second by Lange, to adjourn meeting at 11:41 a.m. for the annual Christmas luncheon. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.
____________________________
Dave Stephenson, Chairman
Board of Commissioners____________________________
Sandra Moore
County Clerk-----------------------------------------------------------------------------------------
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