Crawford County Board of Commissioners Meeting Minutes February 21st, 2007

Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Regular Board Meeting of February 21st, 2007

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson, at 9:32 a.m. in the Crawford County Building, Grayling, Michigan the 21st day of February, 2007.
Invocation by Chairman Stephenson.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Hanson, Pinkelman, Lange, Anderson and Beardslee.
Absent – None.
Sandra Moore, County Clerk/Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Ilene Geiss-Wilson, Mary Jergenson, Matt Holtcamp, Ann Stephenson, and Dan Sanderson.

Approval of the Regular Board Minutes

Motion by Pinkelman, second by Lange, to accept the Minutes for the January 21, 2007 Regular Board Meeting with a correction noted from the Ways & Means Committee Meeting. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Approval of Agenda

Motion by Anderson, second by Lange, to accept the agenda as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Brief Public Comment

MMR Regional Manager, Matt Holtcamp invited Commissioners to view the MMR facility in Saginaw.

36^th Senate District Representative, Mary Jergenson advised she and State Senator Tony Stamas attended the open house for the new Emergency Room and expressed her gratitude to the community for such a fine facility.

Open Invoice Report and Prepaid Vouchers

Motion by Rogers, second by Hanson, to authorize payment of the following claims:

General Fund:
Balance from "Open Invoice Rep"	57,077.80
Prepaid Invoices	258,825.54
Gross Payroll	209,254.84
Total General Fund	525,158.18

Millage/Road Patrol Fund
Balance from "Open Invoice Report"	1,733.80
Prepaid Invoices	42,067.65
Gross Payroll	20,241.04
Total Millage Fund	64,042.49

Tri-County 46th Trial Court
Balance from "Open Invoice Report"
Prepaid Invoices	20,138.80
Gross Payroll	16,305.23
Total Tri-County Court	36,444.03

Friend of the Court
Balance from "Open Invoice Report"	588.34
Prepaid Invoices	2,831.54
Gross Payroll	9,535.23
Total Friend of the Court	12,955.11

Enforcement/Recycle Fund
Balance from "Open Invoice Report"	1,163.88
Prepaid Invoices	327.47
Gross Payroll	5,410.42
Total Enforcement Fund	6,901.77

COPS in Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices	398.89
Gross Payroll	4,548.46
Total COPS Fund	4,947.35

Building & Zoning Fund
Balance from "Open Invoice Report"	2,141.92
Prepaid Invoices	161.35
Gross Payroll	5,659.20
Total Building & Zoning Fund	7,962.47

D.A.R.E. Fund
Balance from "Open Invoice Report"
Prepaid Invoices	500.00
Gross Payroll
Total DARE Fund	500.00

MSU Cooperative Extension Fund
Balance from "Open Invoice Report"	244.68
Prepaid Invoices	1,130.42
Gross Payroll	757.82
Total MSU Fund	2,132.92

Central Dispatch Fund
Balance from "Open Invoice Report"	91.67
Prepaid Invoices	205.90
Gross Payroll	22,252.40
Total Central Dispatch Fund	22,549.97

Family/Probate Court
Balance from "Open Invoice Report"	588.34
Prepaid Invoices	66.21
Gross Payroll	8,490.72
Total Family/Probate Court	9,145.27

Fish Hatchery Fund
Balance from "Open Invoice Report"	103.68
Prepaid Invoices	61.22
Gross Payroll
Total Fish Fund	164.90

Economic Development Fund
Balance from "Open Invoice Report"	10,000.00
Prepaid Invoices	14.00
Gross Payroll
Total EDF Fund	10,014.00

Courthouse Preservation Fund
Balance from "Open Invoice Report"	1,190.10
Prepaid Invoices	10,232.83
Gross Payroll
Total Courthouse Preservation Fund	11,422.93

Animal Shelter Debt Fund
Balance from "Open Invoice Report"
Prepaid Invoices	9,937.00
Gross Payroll
Total Animal Shelter Debt Fund	9,937.00

Law Library Fund
Balance from "Open Invoice Report"
Prepaid Invoices	1,247.53
Gross Payroll
Total Library Fund	1,247.53

Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried.

Correspondence

Motion by Lange, second by Hanson, to accept correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Isabella County Board – Resolution supporting Christine Alwood for MAC member at large. Chairman Stephenson advised Ms. Alwood was elected at the recent MAC conference.

Livingston County Board – Resolution urging the Michigan Legislature to freeze taxable values on residential properties.

Building Authority – Minutes of January 25, 2007.

DEQ – Work plan for remedial investigation.

Michigan DNR – Grant Application Workshop notification.

DEQ – Landfill inspection in compliance.

Clark Hill – In the matter of the application of Tele-Reconnect, Inc.

Michigan Public Service Commission – Notice of hearing scheduled for Tuesday, January 9, 2007.

MAC – Legislative updates for January 19 & 26, and February 2, 2007.

NEMCOG – Resolution for Calibration/Certification of Oil & Gas Meters.

Motion by Anderson, second by Beardslee, to adopt resolution 22107 to request the State of Michigan to institute a Calibration/Certification program to all producing oil & gas wells in the State of Michigan. The resolution will request the State appropriate the funds for program implementation through the existing structure of the Oil & Gas Regulatory Fund. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Michigan State Review – Oil & Natural Environmental Regulations.

Community Planning and Zoning – Training seminar on March 15, 2007.

Crawford AuSable School District – Election language for May 8, 2007.

Century 21 – Real estate market update.

Camp Grayling – Annual training for FY2007.

Alpena Community College – Marketing your business class offered in Ogemaw County on March 15, 2007.

Department Report

Clerk Report

County Clerk, Sandra Moore circulated a brochure from Ogemaw County on "EDC Marketing Your Business" and suggested Commissioners share the information with their constituents, and will provide copies of the brochure in her office. Clerk Moore announced that NEMCOG will hold a County Master Plan Roundtable Session on Wednesday, February 28, 2007 at the Devereaux County Library; Clerk Moore further circulated the MAC Legislative Update for February 9, 2007.

City Christmas Committee Decorations

Ann Stephenson requested the County participate in the City Christmas Decoration project and suggested the County display a large tree at the forefront of the Courthouse or suggested renting a large decoration for $55.00, and circulated a brochure to show various holiday designs. Ms. Stephenson indicated there will be an animated fishing Santa at the bridge, as well as Santa and his Reindeer on top of the City Crime lab building. The town will be decorated in poinsettas’ this year and it would be especially nice if the County had a grand display at the end of Michigan Avenue.

Motion by Hanson, second by Pinkelman, to expend $5,000 for the County to have Christmas Decorations this year. Said funds to come from the Court Retirees Reimbursement Fund.

Motion Amended by Hanson, second by Pinkelman, to request the Audit Committee review the issue and make a recommendation of what account the $5,000 can come from for festive Decorations to come from the FY2007-08 Budget. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Controller Report

Environmental Grant Applications

Motion by Pinkelman, second by Lange, to authorize the County to enter into the Environmental Grant Application between the County, and Grayling & Beaver Creek Townships for the 2007 Tire cleanup, and authorize the Controller to sign the 0701 application. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried.

Motion by Pinkelman, second by Hanson, to authorize the County to enter into the Environmental Grant Application between the County, and Grayling Township and Crawford AuSable School District for the 2007 Grayling High School Recycling Program, and authorize the Controller to sign the 0702 application. Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Motion Carried.

Central Dispatch Phone Surcharge

Controller Paul Compo advised he reviewed the minutes and is unable to locate the motion for the County to increase the phone surcharge for Central Dispatch to the maximum allowable amount.

Recess at 10:08 a.m. and reconvened at 10:14 a.m.

County Clerk, Sandra Moore circulated the November 8, 2006 minutes that identified the Board increased the phone surcharge billing by 2%. The Controller clarified the County needs an additional motion to increase to the allowable landline surcharge, which will bring the County to a 4% increase.

Motion by Anderson, second by Lange, to authorize the County to increase the Central Dispatch phone surcharge to the maximum allowable landline surcharge (4%).

Motion Amended by Anderson, second by Lange, the increase is up to .80 per phone charge and to become effective 3-01-07. Vote on the Motion as Amended: Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Motion Carried.

The Controller advised the FY2006 Audit will soon be completed and a presentation is scheduled for the March 1, committee meetings.

The Controller announced the County Library may have a Law Library terminal soon.

Controller Compo circulated the Stipulated Order Granting in Part Defendants’ Motion for Restitution.

MSHDA Grant

Motion by Lange, second by Rogers, to authorize the Chairman to sign the Michigan State Housing Development Authority (MSHDA) Funding Award Amendment in the amount of $150,000. Roll Call: Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Motion Carried.

Court Retirees Status

The Controller circulated the court retirees’ status with unfunded liability and unclaimed assets. Controller Compo advised that post retirement health care has now nationally exceeded two (2) Trillion dollars. The Controller requested members generate ideas to the audit committee to resolve the court retirees’ dilemma. Concerns’ were voiced on abuse and neglect cases by local attorneys and letters were distributed regarding the Attorney contract and the amount of work involved and payment rendered.

Commissioner’s Report

Commisioner Rogers – The Commissioner reported the Ways & Means Committee recommendations.

Commission on Aging Budget Amendments

Motion by Rogers, second by Hanson, to accept the Commission on Aging Budget Amendments in the amount of $38,690.00. Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried.

MERS Contribution Program – General Employees

Motion by Rogers, second by Lange, to authorize the Board to participate in the MERS Uniform Defined Contribution Program Adoption Agreement in the Benefit Program DC for General (non-represented) Employees. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Motion by Rogers, second by Lange, to adopt the Benefit Program DC effective May 1, 2007 as set forth in the MERS Uniform Contribution Program Adoption Resolution. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Motion by Rogers, second by Lange, to authorize the Administrator to be the coordinator for the plan and accept the Resolution for a legislative body relating to a MERS DC Benefit Program. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

MERS Contribution Program – General Commissioners

Motion by Rogers, second by Lange, to authorize the Board to participate in the MERS Uniform Defined Contribution Program Adoption Agreement in the Benefit Program DC for General (non-represented) Commissioners. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

January Electrical Inspection Voucher

Motion by Rogers, second by Hanson, to authorize an expenditure in the amount of $1,114.16 to Joe Siefert for January Electrical Inspections. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Resolution to Borrow Against Delinquent ’06 Real Property Taxes

Motion by Rogers, second by Lange, to adopt the Resolution to borrow up to $1,800,000 against Anticipated Delinquent 2006 Real Property Taxes. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Resolution of Agency

Motion by Rogers, second by Hanson, to adopt the Resolution establishing the Crawford County Delinquent Tax Revolving Fund pursuant to Section 87b of Act No 206, Public Acts of Michigan, 1893, as amended. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson - aye, Motion Carried.

Depository and Investment Resolution

Motion by Rogers, second by Lange, to authorize the County Treasurer to act on behalf of the County for the Depository and Investment Resolution of Agency, pursuant to section 87c of Act 206. Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Motion Carried.

Investment Policy

Motion by Rogers, second by Hanson, to adopt a policy to authorize the County Treasurer to invest public funds in a manner which will ensure the preservation of principal while providing the highest investment return with maximum security, meeting the daily cash flow requirements of the county and conform to all state statutes governing the investment of public funds. Roll Call: Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Motion Carried.

Resolution for the Division of the 87^th District Court

Motion by Rogers, second by Hanson, to adopt the resolution to request the State Court Administrator to seek legislation to reorganize the 87^th District Court into three separate district courts by the end of the 2007 term of the Legislature. Roll Call: Stephenson –aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers - aye, Motion Carried.

Approval of Executive Minutes of 2-1-07

Motion by Rogers, second by Hanson, to accept the Executive Minutes of 2-1-07 Ways & Means Committee Meeting as read. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Municipal Underwriters Insurance

Motion by Rogers, second by Pinkelman, to approve the net expenditure of $900.00 for court insurance coverage through the Municipal Underwriters of Michigan. Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried.

Commissioner Hanson - The Commissioner advised he has no Personnel & Labor Committee Recommendations to make. The Commissioner indicated there could be snowmobiler’s present at next month’s meeting, as there have been excessive tickets written.

Commissioner Pinkelman - The Commissioner advised she had no Law Enforcement Committee Recommendations to report. The Commissioner inquired if members received the STING October – December 2006 Activity Report, and the Sheriff’s 2006 Report. All members had received the reports.

Commissioner Lange –The Commissioner advised he had nothing to report.

Commissioner Stephenson – The Commissioner reported on the MAC Annual Conference and the homelessness issues in Michigan and Crawford County. Commissioner Pinkelman suggested the report be copied for members as the number of homeless individuals in Crawford County are staggering. Commissioner Stephenson placed the following information from the MAC February 12^th meeting on file with the Clerk: the 2010 Census Bureau brochure and power point presentation; the Oak Video from Oakland County - Video Communication System; and Clemis (Oakland County Courts and Law Enforcement Management Information Systems).

Commissioner Anderson – The Commissioner reported on the MAC Annual Conference and the Child Care funding issues.

Commissioner Beardslee – The Commissioner advised he had nothing to report.

New Business

Distribution of Tri-County Shared Employees

Commissioners reviewed the proposed alignment between Crawford, Kalkaska and Otsego Counties.

Motion by Pinkelman, second by Rogers, to approve the Distribution of Tri-County Shared Court Employees for Crawford, Kalkaska and Otsego Counties.

Motion Amended by Pinkelman, second by Rogers, to be contingent on all three counties adopting the resolution. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Recess at 11:21 a.m. and reconvened at 11:26 a.m.

Opinion - Noice Ordinance

Assistant Prosecutor, Dave Sabin submitted a written opinion and suggested the County may consider repealing the present ordinance and if necessary plagiarize some other county’s acceptable ordinance.

Motion by Hanson, second by Pinkelman, to rescind the noise ordinance of 3-25-81 effective immediately. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Opinion - Composition of Road Commission

Chairman Stephenson advised Road Commission issues were a major topic of discussion at the MAC annual conference.

Opinion of Board Canvassers

No action necessary, for information only.

Unfinished Business

Motion by Hanson, second by Anderson, to request the Ambulance Ordinance be placed on the March 21, 2007 Regular Meeting Agenda. Controller Compo encouraged members to visit the Saginaw facility. (Ayes (6) six, nays (1) one, absent (0) none, Motion Carried.

Motion by Anderson, second by Hanson, to request the TURBO tax issue (establishment of a land bank) be placed on March 21, 2007 Regular Meeting Agenda. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Extended Public Comment – None.

Announcements – None.

Adjournment

Motion by Hanson, second by Lange, to adjourn meeting at 11:45 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

-----------------------------------------------------------------------------------------

Hit Counter