Crawford County Board of Commissioners Meeting Minutes April 18th, 2007

Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Regular Board Meeting of April 18th, 2007

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson at 9:33 a.m. in the Crawford County Building, Grayling, Michigan the 18th day of April, 2007.
Invocation by Chairman Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Anderson, Beardslee, Hanson, Lange, Pinkelman, and Rogers.
Absent – None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Kevin Hunter, Linda VanGills, Tom Reichard, Ilene Geiss-Wilson, Mary Jergenson, Sharon Priebe, Sarah Price, John Hunt, Gailla Gilliland, Tim Zigila, and Dan Sanderson.

Approval of the Regular Board Minutes

Motion by Hanson, second by Lange, second by Hanson, to approve the Minutes for the March 21, 2007 Regular Board Meeting with a correction on page 4 for Post Employee Benefit Fund to reflect the amount to be $75,000 and to change the time of the recess on page 7 to reconvene at 1:10 p.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Approval of the Agenda

Motion by Pinkelman, second by Beardslee, to accept the agenda as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Brief Public Comment – None.

Open Invoice Report and Prepaid Vouchers

Motion by Rogers. second by Lange, to authorize payment of the following claims:

General Fund:
Balance from "Open Invoice Rep"	42,564.04
Prepaid Invoices	320,770.43
Gross Payroll	177,990.71
Total General Fund	541,325.18

Millage/Road Patrol Fund
Balance from "Open Invoice Report"	580.19
Prepaid Invoices	1,807.68
Gross Payroll	12,867.41
Total Millage Fund	15,255.28

Tri-County 46th Trial Court
Balance from "Open Invoice Report"
Prepaid Invoices	44,792.44
Gross Payroll	15,838.69
Total Tri-County Court	60,631.13

Friend of the Court
Balance from "Open Invoice Report"	381.49
Prepaid Invoices	1,172.19
Gross Payroll	9,426.13
Total Friend of the Court	10,979.81

Enforcement/Recycle Fund
Balance from "Open Invoice Report"	30.38
Prepaid Invoices	598.58
Gross Payroll	4,797.92
Total Enforcement Fund	5,426.88

COPS in Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices	442.33
Gross Payroll	5,147.87
Total COPS Fund	5,590.20

Building & Zoning Fund
Balance from "Open Invoice Report"	2,477.08
Prepaid Invoices	394.21
Gross Payroll	5,299.20
Total Building & Zoning Fund	8,170.49

D.A.R.E. Fund
Balance from "Open Invoice Report"	303.50
Prepaid Invoices	10.00
Gross Payroll
Total DARE Fund	313.50

Remonumentation Fund
Balance from "Open Invoice Report"
Prepaid Invoices	8,250.00
Gross Payroll
Total Remonumentation Fund	8,250.00

MSU Cooperative Extension Fund
Balance from "Open Invoice Report"	1,456.23
Prepaid Invoices	5,563.10
Gross Payroll	922.37
Total MSU Fund	7,941.70

Central Dispatch Fund
Balance from "Open Invoice Report"	18,385.24
Prepaid Invoices	551.52
Gross Payroll	19,398.54
Total Central Dispatch Fund	38,335.30

Family/Probate Court
Balance from "Open Invoice Report"
Prepaid Invoices	26,809.80
Gross Payroll	5,839.09
Total Family/Probate Court	32,648.89

Fish Hatchery Fund
Balance from "Open Invoice Report"
Prepaid Invoices	151.33
Gross Payroll
Total Fish Fund	151.33

Courthouse Preservation Fund
Balance from "Open Invoice Report"
Prepaid Invoices	125.42
Gross Payroll
Total Courthouse Preservation Fund	125.42

Animal Shelter Debt Fund
Balance from "Open Invoice Report"
Prepaid Invoices	30,547.00
Gross Payroll
Total Animal Shelter Debt Fund	30,547.00

Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers - aye, Stephenson - aye, Motion Carried.

Approval Correspondence

Motion by Anderson, second by Beardslee, to accept the correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Correspondence

Allegan County Board – Resolution of opposition to House Bill 4398.
Antrim County Board – Resolution urging Christine Alwood to run as a MAC Board Member at large.
VanBuren County Board – Resolution in opposition of proposed Senate Bill 232.
AuSable River Festival – Request participation during the AuSable River Festival Parade.
MAC – Legislative Updates for March 9, 16, 23, & 30, & April 13, 2007. Chairman Stephenson advised the Governor’s executive order will have a significant impact on the County, and the Pop-Up Moratorium funding continues to go to southern counties.
Clark Hill – In the Matter of the Application of Communication Lines.
State DEQ – Notice of Public Hearing for 4-10-07 @ 7:00 p.m.
DEQ – Notice of hearing scheduled for Merit Energy.
Muskegon River Watershed Assembly – 2007 Membership Campaign.
Mercy Hospital – Thank you for the pledge towards the new Mercy Hospital Grayling Emergency Department Capital Campaign.
Representative Matt Gillard – Weeks in Review for March 19 & 26, & April 4, 2007.
DNR, Susan Thiel – Notification of changes within the State Department.
Department of Military & Veterans Affairs – Draft environmental assessment. (placed on file).
Grayling High School Choir – Request donations for GHS Choir Trip to Washington, DC this month. Commissioner Pinkelman requested a letter be submitted to congratulate the students and explain the County Board is unable to financially donate to the cause.
Grayling Visitors Bureau – Notification of the Bureau’ mission and Annual Marketing Report.
Dart Oil & Gas Corporation – Letter to notify of intent to drill a well in South Branch Township.
Housing Commission – CDM Notes – Delinquent Account.
RESCOM – SBA Properties proposing the construction of a telecommunications tower facility.
City of Grayling- Notice of Intent to Prepare a Master Plan for the City of Grayling. In the past they have had a joint plan with the City.
DEQ – New Source Review Application for Merit Energy Company.
MAC – Thanks for the resolution supporting calibration/certification of oil & gas meters.
MAC – Copy of the Guide to Michigan’s 94^th Legislature.
Governor Granholm – Letter of appreciation for a resolution on oil & gas wells

Camp Grayling Update

Camp Commander, Dean Brown appeared to update the Board on the Draft Environmental Assessment for multiple launch rocket system firing on Camp Graying South Management agreement lands. Commander Brown advised this is a draft proposal and the process can take up to 3 years. The purpose of the proposed action is to provide adequate military training areas designed to meet mission requirements and maintain sustainable use of Camp Grayling for military training. The original agreement from 1984 was recently extended to 2014 with one modification. The modification is to allow units to fire up to 216 reduced range practice rockets per year on management agreement lands. The agreement is now subject to public comment relating to safety and noise concerns. Camp employee, John Hunt displayed a diagram of the MPRC Range and 40 complex for remarks and offered to have someone available for question. The review and comment period will be open until May 20^th. Commissioner Hanson voiced concern for Beaver Creek property owners and requested they be allowed to address the Board. Beaver Creek residents, Sharon Priebe and Sarah Price indicated that noise and potential fire hazard are her top concerns. Commissioner Hanson offered to meet with residents and to work to resolve issue between the citizens and the Camp. Commander Brown offered to have someone available for resident comments too, and indicated he will be meeting with Beaver Creek Supervisor, Lee Riley tomorrow.

Department Reports

2006 Equalization Report

Equalization Director, Kevin Hunter presented the 2007 County Equalization Report and Equalized Values. Chairman Stephenson requested a financial overview of what impact the Pop-up tax will have on the County, as the Board may want to take action once they see how severe the impact will be.

Motion by Hanson, second by Lange, to accept the 2007 County Equalization Report in the amount of $756,313,050. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Recess @ 10:22 a.m. and resumed at 10:35 a.m.

Annual Health Department Report

District Health Officer, Linda VanGills circulated the Annual District Health Department #10 Annual Report for FY2005-2006. Ms. Van Gills advised the department is working to pass a unified Sanitary Code for the 10 county district and submitted the 4^th draft for review. The department continues to be fiscally sound, and review of the 2006 year key accomplishments and challenges facing the department were discussed. Ms. VanGills indicated: there is increased public health preparedness, with a new focus on pandemic influenza; Access to family planning services were improved via the expansion of Medicaid coverage for women; Lead screening for children serviced by the WIC Program increased; Disease prevention services for young children were expanded by increasing the number of children immunized against influenza over the last fiscal year. The district has received numerous recognitions of its public health programming. A brochure for service information was circulated for review. The department has a limited supply of the shingle virus if anyone is interested.

Tom Reichard addressed the issues for a sanitary unified code in all ten counties, and it is essential to get all 10 counties on board. Public comments are being addressed and logged, and once complete, it should be ready for adoption around October, 2007.

Commissioner Pinkelman thanked the department for their commitment to a fiscally sound local public health department.

Sheriff Report

Sheriff Kirk Wakefield announced the county had a recent STING drug bust and nineteen (19) arrest warrants were issued with twelve (12) arrested in one day, two (2) since then and four (4) forthcoming.

County Clerk/Register of Deeds

Clerk/Register, Sandra Moore advised that the American Legion is willing to build a Vietnam Memorial to replace the pictures presently in the courthouse lobby. Legion member, Art Thayer has taken the measurements and indicated the Auxiliary will redesign the new memorial.

Housing Commission Interview

Shannon Secord interview conducted.

Controller Report

Controller Compo inquired in those attending the MAC Annual conference, and Commissioner Pinkelman indicated she may be interested. The Controller advised their are some revenue short-falls within the budget and will keep the board apprised. The unwinding of the Court Employees MERS B-4 retirement has been cumbersome, but the process will continue. The Animal Shelter building project is going very well. COAM negotiations are being rescheduled. The Court has received bids on the Court Appointed Attorney contract and more information will develop.

Unfinished Business

FOTC Lease Contract

Another letter will be mailed to the firm, to see where the lease stands.

Commissioner’s Report

Commissioner Rogers – The Commissioner reported her Ways & Means Committee recommendations.

Courthouse Cleaning Bids

Motion by Rogers, second by Hanson, to request the Board issue a bid sheet to the two (2) cleaning companies and request a bottom line bid based on the same criteria. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Prison Crew Work through the Department of Corrections

Motion by Rogers, second by Beardslee, to request Commissioner Hanson review the possibilities of having the prison crew assist the County and possibly the Fair Grounds and Fish Hatchery properties. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Motion by Rogers, second by Hanson, to accept the Executive Session Minutes of April 6, 2007. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Commissioner Hanson - The Commissioner advised he had no Personnel & Labor Committee recommendations to report. The Commissioner reported that Camp Grayling has contracted with the State for the prison crew, however, he met with Thane Doremire at the Camp for the possibility of another crew availability.

Commissioner Pinkelman – The Commissioner advised she has no Law Enforcement Committee recommendations to report.

Commissioner Lange – The Commissioner advised a Housing Commission Board Member received an emergency grant under the Directors authority. The issue will be brought to the Housing Commission Chairperson’s attention.

Commissioner Anderson – The Commissioner advised he had nothing to report.

Commissioner Stephenson – The Commissioner advised he received a meeting notice from MAC for a meeting for Controllers, and/or Board members. The Clerk received the information and the issue will be placed on the Ways & Means meeting agenda. The Commissioner advised he met with MMR, North Flight, and Mercy Hospital and reached an agreement. The issue will be submitted through a Memorandum of understanding and brought before the Board. North Flight will keep one (1) ambulance in the County for back-up, and MMR will have better dialogue and be available upon request. The agreement will become effective May 15, 2007 and the group of four (4) bodies will meet quarterly to make sure all is being adhered to. The Commissioner indicated the Airport renovation project is moving along with stumping and clearing to be done soon, a public announcement is forthcoming,

Commissioner Beardslee – The Commissioner advised he had nothing to report.

New Business

Law Library Agreement through 9-30-08

The Controller explained how the county library will accommodate the law computer.

Motion by Lange, second by Hanson, to enter into a Law Library Agreement with the County Library through 9-30-08. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Housing Commission Appointment

Motion by Lange, second by Hanson, to reappoint Laura Purtill to the Housing Commission for a term to expire 4-30-12. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Extended Public Comment – None.

Announcements

The Sheriff requested notification of when the Law Library is relocated to the local Library. The Controller indicated there may be a way to install the Nexis law software to the corrections department for inmate usage.

Adjournment

Motion by Hanson, second by Lange, to adjourn meeting at 11:48 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

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