Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Regular Board Meeting of May 16th, 2007

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman Dave Stephenson, at 9:32 a.m. in the Crawford County Building, Grayling, Michigan on the 16^th day of May, 2007.
Invocation by Chairman Stephenson.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Hanson, Pinkelman, Lange, and Anderson.
Absent – Beardslee.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller – Present.
Joe Wakeley, County Treasurer – Present.
Others present at various times: Kirk Wakefield, Shawn Kraycs, Joe Powers, Ilene Geiss-Wilson, Tim Zigila, Mary Jergenson, Brian Pratt, Terry Wright, and Dan Sanderson.

Approval of the Regular Board Minutes

Motion by Pinkelman, second by Hanson, to approve the Minutes for the April 18, 2007 Regular Board Meeting with two corrections: Page 5 - Commissioner Lange’s report “received a emergency loan (0% interest deferred) under the Director’s authority: Page 5 under Commissioner Stephenson “reached a tentative agreement”. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Approval of the Agenda

Motion by Hanson, second by Lange, to accept the agenda as presented. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Brief Public Comment – None.

Open Invoice Report and Prepaid Vouchers

Motion by Rogers. second by Hanson, to authorize payment of the following claims:

*General Fund:*
Balance from "Open Invoice Rep"	33,328.98
Prepaid Invoices	162,721.37
Gross Payroll	176,424.12
Total General Fund	*372,474.47*

*Millage/Road Patrol Fund*
Balance from "Open Invoice Report"	11,882.46
Prepaid Invoices	1,041.81
Gross Payroll	12,822.92
Total Millage Fund	*25,747.19*

*Tri-County 46th Trial Court*
Balance from "Open Invoice Report"
Prepaid Invoices	5,454.58
Gross Payroll	11,672.35
Total Tri-County Court	*17,126.93*

*Friend of the Court*
Balance from "Open Invoice Report"	73.83
Prepaid Invoices	3,597.46
Gross Payroll	9,704.13
Total Friend of the Court	*13,375.42*

*Enforcement/Recycle Fund*
Balance from "Open Invoice Report"	68.14
Prepaid Invoices	396.93
Gross Payroll	5,410.42
Total Enforcement Fund	*5,875.49*

*COPS in Schools Fund*
Balance from "Open Invoice Report"
Prepaid Invoices	26.79
Gross Payroll	3,599.49
Total COPS Fund	*3,626.28*

*Building & Zoning Fund*
Balance from "Open Invoice Report"	2,534.75
Prepaid Invoices	204.04
Gross Payroll	5,509.20
Total Building & Zoning Fund	*8,247.99*

*MSU Cooperative Extension Fund*
Balance from "Open Invoice Report"	1,406.87
Prepaid Invoices	3,491.11
Gross Payroll	838.94
Total MSU Fund	*5,736.92*

*Central Dispatch Fund*
Balance from "Open Invoice Report"	75.00
Prepaid Invoices
Gross Payroll	19,385.75
Total Central Dispatch Fund	*19,460.75*

*Family/Probate Court*
Balance from "Open Invoice Report"
Prepaid Invoices	41,734.60
Gross Payroll	7,939.82
Total Family/Probate Court	*49,674.42*

*Fish Hatchery Fund*
Balance from "Open Invoice Report"
Prepaid Invoices	243.87
Gross Payroll
Total Fish Fund	*243.87*

*Economic Development Fund*
Balance from "Open Invoice Report"
Prepaid Invoices	7,553.00
Gross Payroll
Total EDF Fund	*7,553.00*

*Courthouse Preservation Fund*
Balance from "Open Invoice Report"
Prepaid Invoices	44.99
Gross Payroll
Total Courthouse Preservation Fund	*44.99*

*Animal Shelter Debt Fund*
Balance from "Open Invoice Report"
Prepaid Invoices	49,124.00
Gross Payroll
Total Animal Shelter Debt Fund	*49,124.00*

Roll Call: Anderson – aye, Beardslee – absent, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson - aye, Motion Carried.

Approval Correspondence

Motion by Anderson, second by Hanson, to accept correspondence as submitted. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Correspondence

1. Clinton County Board – Resolution supporting Senate Bills 410 and 411.

2. Clinton County Board – Resolution regarding the State budget crisis.

3. Hillsdale County Board – Resolution regarding the State budget crisis.

4. Hillsdale County Board – Resolution of opposition to House Bill 4398.

5. Huron County Board – Resolution in opposition to House Bill 4398.

6. MAC – Legislative updates for April 13, and May 4, & 11, 2007.

7. DEQ – Notice of Hearing for 6-5-07 @ 9:00 a.m. for Great Lakes Energy.

8. DEQ – Notice of /Hearing for 5-8-07 @ 9:00 a.m. for Consumers Energy Company.

9. DEQ – Notice of Hearing for 4-10-07 @ 9:00 a.m. for Consumers Energy Company.

10. Dept. of Military & Veterans Affairs – Draft Environmental Assessment.

11. Department of Labor & Economic Growth – Public Hearing notice on May 31, 2007 @ 9:30 a.m.

12. MI Public Service Commission – Notice of Hearing for 5-10-07 @ 9:00 a.m. for Sigecom, LLC.

13. NEMCOG – 2007 Directory and CEDS (placed on file with the Clerk).

14. MDEQ – Air Quality pending NSR applications for Merit Energy Co.

15. Clairene Jorella – Request presentation at Relay of Life opening ceremonies @ 10:00 a.m. on 8-18-07. Chairman Stephenson indicated he is unable to attend and will inquire if Vice Chairman Beardslee may be able to.

16. Northern Lakes Community Mental Health Board – Financial Audit for the period ending 9-30-06 (placed on file with the Clerk).

17. Historical Museum – May, 2007 Newsletter.

Commissioner Beardslee present at 9:35 a.m.

Lake Margrethe Milfoil Management Presentation

Joe Porter, President LMPOA presented a late grant fund request, as in previous years the request came from Grayling Township. The LMPOA projected cost to treat the Eurasion Water Milfoil will be $5,400 and they requested the same as in previous years ($4,000). Mr. Porter advised the LMPOA has collected $1,930 for Milfoil treatment this year, and now Hydrilla is threatening our Michigan Lakes. The DEQ permits have been paid ($400) for the treatment, and there are other issues affecting our inland waters.
Grayling Township Supervisor, Terry Wright requested the Board look favorably at the request and apologized for the delay in the presentation of the application.
Commissioner Hanson inquired on whether finances are available from Camp Grayling.
Mr. Porter advised no funding has been allocated.
Commissioner Anderson inquired on why Grayling Township couldn’t put money into the project. Supervisor Wright advised the environment grant funding has been available in the past and the township simply can’t afford it with budget cuts.
Commissioner Lange expressed support for funding as the lake needs to be maintained.

Motion by Lange, second by Hanson, to allocate $2,600.00 for Lake Margrethe Property Owners Association (LMPOA) to begin the 2007 Eurasian Water Milfoil Treatment program. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

It was noted that all lakes within the County may eventually have to be treated.

Department Reports

Clerk Report

County Clerk, Sandra Moore circulated the May 8, 2007 School Election results. Ms. Moore advised two (2) members expire on the Compensation Committee and appointment needs to be done by the Chairman.

Sheriff Report

Sheriff Kirk Wakefield invited members to the Sheriff Memorial on Thursday, May 17, 2007 and advised a luncheon will be served immediately following the ceremony. Sheriff Wakefield advised that Officer Barnett is on the road full time, and is a great addition to the Department. The Sheriff reported since the last board meeting where two (2) officers were injured, one has returned to work last week and the other remains off for a couple more weeks.

Controller Report

Controller Paul Compo indicated Tom Coors is interested in reappointment to the Compensation Committee and a message was left for the other member, Brian Dunckley. The issue is to be addressed at the June Committee Meeting.

Animal Shelter Expenses

Controller Compo submitted a letter requesting reimbursement for the Animal Shelter expenses and requested approval for Architectual design fees in the amount of $937.00.

Motion by Pinkelman, second by Beardslee, to authorize $937.00 for architectural design fees to Thomas O’Brien for services from the Animal Shelter Debt Service Fund. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Motion by Pinkelman, second by Beardslee, to authorize $54,224.14 for Construction Fees to Wakefield Construction for services from the Animal Shelter Debt Service Fund. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried.

Motion by Pinkelman, second by Hanson, to authorize the Chairman to submit a letter to Blake Smith, the Community Programs Specialist for formal reimbursement for expenses paid for the construction of the Crawford County Animal Shelter. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Controller Compo advised he met with Judge Burmeister to discuss per diem for the Soldiers & Sailors Commission and a consensus was reached that a per diem needs to be set and a follow up meeting will be held in June with a response the County Board.

The Controller advised a request was submitted to Alpine Associates and they did accept the offer and the State has advised they will reimbursement the County through the middle of June. Communication is continuing with written documentation between the attorneys, and the utilities and janitorial services continue to be a issue.

Motion by Anderson, second by Beardslee, to submit a letter to Alpine Associates and advise the janitorial and utility cost should be a direct cost to Otsego County since they are the only county that is utilizing the space. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Unfinished Business – None.

Commissioner’s Report

Commissioner Rogers – The Commissioner reported her Ways and Means Committee Recommendation.

AFSCME District Court – Union Agreement

Motion by Rogers, second by Lange, to accept the changes within the AFSCME District Court Union Agreement for Local 2759. Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Motion Carried.

Friend of the Court Lease

Motion by Rogers, second by Lange, to resubmit a final offer to Alpine Associates regarding the Friend of the Court Lease, to pay the May invoice and advise payment it is not contingent on state reimbursements. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Soldiers & Sailors Committee Per Diem

Motion by Rogers, second by Lange, to have the Controller meet with Judge Burmeister, and report findings on the Soldiers & Sailors Committee Per Diem. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Courthouse Cleaning Bids

Motion by Rogers, second by Anderson, to award the Courthouse Cleaning Bid to Kleen-Rite Services in the amount of $2,380.00. Roll Call: Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman - aye, Motion Carried.

46^th Circuit Trial Court Defense Contract

Motion by Rogers, second by Hanson, to authorize the Chairman to enter into the 46^th Circuit Trial Court Defense Contract with Donald E. Sommerfeld, Jr. from August 1, 2007 to December 31, 2008. Roll Call: Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Motion Carried.

Animal Shelter DBA

Motion by Rogers, second by Lange, to allow the Animal Shelter to file a Doing Business As (DBA) under “AuSable Valley Animal Shelter”. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Commissioner Hanson - The Commissioner advised there were no Personnel & Labor Meeting recommendations to report.

Commissioner Pinkelman – The Commissioner reported one Law Enforcement Committee Recommendation.

Emergency Management Performance Grant

Motion by Pinkelman, second by Anderson, to approve the Emergency Management Performance Grant to assist in funding the Emergency Management Director’s wages effective October 31, 2006 through September 30, 2007. Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Stephenson – aye, Motion Carried.

Commissioner Lange – The Commissioner circulated a request from Oscoda County requesting the Housing Director to perform duties in conjunction with Crawford County. Much discussion followed and Chairman Stephenson requested the Commissioner take the issue back to the Housing Board for input.

Commissioner Stephenson – The Commissioner advised he had nothing to report.

Commissioner Anderson – The Commissioner advised he had nothing to report.

Commissioner Beardslee – The Commissioner advised he had nothing to report.

New Business

Resolution for full funding for P.A. 2 (Liquor Tax) Funds

Motion by Rogers, second by Hanson, to adopt a Resolution to provide full funding for P.A. 2 (Liquor Tax) Funds as presented. Roll Call: Beardslee – aye, Hanson – aye, Lange - aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Commissioner Anderson advised he is a member on the Northern Michigan Substance Abuse Board and counties can no longer allow the State to opt out of their obligation.

Extended Public Comment

Chamber Director, Tim Zigila advised RC&D has approved funding for the signage for the bike pathway. Mr. Zigila further advised members are meeting to inventory ORV trails and hope to adopt a plan that will get people safely in and out of town for food and gas.

Annnouncements

Controller Compo advised there is a auction in Traverse City that will take the used basement items for sale.

Adjournment

Motion by Pinkelman, second by Hanson, to adjourn the meeting at 10:42 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

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