Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Regular Board Meeting of June 20th, 2007

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman Dave Stephenson, at 9:30 a.m. in the Crawford County Building, Grayling, Michigan the 20th day of June, 2007.
Invocation by Commissioner Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Hanson, Pinkelman, Lange, Anderson and Beardslee.
Absent – None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Laura Purtil, Jim Smith, Angela McClain, Mary Jergenson, and Dan Sanderson.

Approval of the Regular Board Minutes

Motion by Hanson, second by Lange, to approve the Minutes of the May 16, 2007 Regular Board Meeting as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Approval of the Agenda

Motion by Rogers, second by Hanson, to accept the agenda as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Brief Public Comment

Oscoda County Housing Proposal

Housing Chairperson, Laura Purtil advised Oscoda County submitted a two (2) year proposal for Crawford County to undertake the role of contracted administrator of housing and home rehabilitation programs for Oscoda County. The Housing Board through a majority vote has requested the possibility be investigated to allow Director Wakeley to administer the program. Housing board member, Jim Smith indicated this could mean future expansion for the two counties in the future. Commissioner Hanson questioned whether it would be cost effective for Crawford County.

Motion by Pinkelman, second by Lange, to submit a letter to Oscoda County to advise we are reviewing their housing proposal and are interested in learning more about their expectations of the program.

Motion Amended by Pinkelman, second by Lange, to acknowledge that Crawford County residents come first and foremost in this housing proposal. Ayes (6) six, nays (0) none, absent (0) none, Motion Carried.

Commissioner Beardslee commented he is concerned the Housing Director and staff may be doing more work and expect more pay, and the County does not have it to offer.

Open Invoice Report and Prepaid Vouchers

Motion by Rogers, second by Hanson, to authorize payment of the following claims:

General Fund:

Balance from "Open Invoice Rep"                                  33,977.77
Prepaid Invoices                                                           186,968.68
Gross Payroll                                                              168,889.97
Total General Fund                                                   389,836.42

Millage/Road Patrol Fund

Balance from "Open Invoice Report"                               954.98
Prepaid Invoices                                                           1,382.84
Gross Payroll                                                              12,803.87
Total Millage Fund                                                    15,141.69

Tri-County 46th Trial Court

Balance from "Open Invoice Report"
Prepaid Invoices                                                           63,720.21
Gross Payroll                                                                5,981.00
Total Tri-County Court                                             69,701.21

Friend of the Court

Balance from "Open Invoice Report"
Prepaid Invoices                                                           1,505.29
Gross Payroll                                                              9,561.12
Total Friend of the Court                                           11,066.41

Family Counseling Fund

Balance from "Open Invoice Report"
Prepaid Invoices                                                           196.00
Gross Payroll
Total Family Counseling Fund                                   196.00

Enforcement/Recycle Fund

Balance from "Open Invoice Report"                               417.45
Prepaid Invoices                                                           768.03
Gross Payroll                                                              4,647.92
Total Enforcement Fund                                            5,833.40

COPS in Schools Fund

Balance from "Open Invoice Report"
Prepaid Invoices                                                           105.88
Gross Payroll                                                              4,089.48
Total COPS Fund                                                       4,195.36

Building & Zoning Fund

Balance from "Open Invoice Report"                               3,572.08
Prepaid Invoices                                                                501.10
Gross Payroll                                                                    5,299.20
Total Building & Zoning Fund                                    9,372.38

D.A.R.E. Fund

Balance from "Open Invoice Report"                               360.99
Prepaid Invoices                                                           1,335.00
Gross Payroll
Total DARE Fund                                                       1,695.99

Remonumentation Fund

Balance from "Open Invoice Report"                               913.70
Prepaid Invoices
Gross Payroll
Total Remonumentation Fund                                   913.70

MSU Cooperative Extension Fund

Balance from "Open Invoice Report"                         1,426.12
Prepaid Invoices                                                           2,836.38
Gross Payroll                                                              1,001.16
Total MSU Fund                                                         5,263.66

Central Dispatch Fund

Balance from "Open Invoice Report"                            140.00
Prepaid Invoices                                                              461.52
Gross Payroll                                                                    19,061.06
Total Central Dispatch Fund                                      19,662.58

Family/Probate Court

Balance from "Open Invoice Report"
Prepaid Invoices                                                           25,629.05
Gross Payroll                                                              6,281.10
Total Family/Probate Court                                       31,910.15

Fish Hatchery Fund

Balance from "Open Invoice Report"                               6,084.76
Prepaid Invoices                                                           345.42
Gross Payroll
Total Fish Fund                                                          6,430.18

Animal Shelter Debt Fund

Balance from "Open Invoice Report"
Prepaid Invoices                                                           56,686.49
Gross Payroll
Total Animal Shelter Debt Fund                             56,686.49

Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried.

Approval Correspondence

Motion by Hanson, second by Rogers, to accept the correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Correspondence

1. Antrim County Board – Resolution in request funding for 9-1-1.

2. Lake County Board – Resolution urging the Michigan Legislature to freeze taxable values on residential properties.

3. Lake County Board – Resolution to maintain current federal funding.

4. Lake County Board – Resolution in opposition to House Bill 4398.

5. Lake County Board – Resolution supporting Senate Bills 410 & 411.

6. Lake County Board – Resolution on prepaid wireless communication services & wireless 9-1-1.

7. Livingston County Board – Resolutions opposing House Bill 4852.

8. Michigan Public Service Commission – Notice of Hearing for Consumers Energy on June 27, 2007.

9. Michigan Public Service Commission – Application of Upper Peninsula Telephone Company on 6-19-07.

10. MAC – Legislative updates for May 18 & 25, and June 01, 08 & 15, 2007.

11. Representative Gillard – Week in review for May 21, 2007.

12. DEQ – Pending new source review application for Merit Energy.

13. Michigan Department of Treasury – Report to identify fiscal distress in Crawford County. Commissioner Lange inquired on the financial status of the County, and Controller Compo remarked that Crawford County is 13^th in the State and many counties are worse off.

14. NEMCOG – Project review (07-118 & 07-127).

15. MI Public Service Commission – Notice of opportunity to comment on June 29, 2007.

16. DEQ – City Environmental Services in compliance.

17. DEQ – Compliance inspection for City Environmental Services.

18. Agency on Aging – Proposed Annual Plan and Resolution for Fiscal Year 2008.

19. Therese Kaiser – Resignation from the Housing Commission Board.

Department Reports
MERS Actuarials
Controller Compo advised the six (6) divisions are under funded and review of the actuarial was conducted.

Commissioner Beardslee out at 10:03 a.m. and returned at 10:07 a.m.

The Controller advised the State put out a Request for Proposal and awarded a contract to offer 100% cost to the employee for a Universal Life Insurance Program and Critical Illness Insurance with a cap under a payroll deduction, and claim the plan is affordable. The controller indicated he was intrigued with the plan and met with individuals to hear more about the benefits which may be worthwhile to offer it to county employees.

The Controller reported he received amendments to the FOTC lease and the Attorney wants to make sure they get the full amount and the County will be responsible if the sublease falls through. Reimbursement from the state is at 66% and will continue through January 21, 2008 (1 year from vacating the premises).

Controller Compo advised the Building and Zoning Department has changed their hours to better serve contractors and the public. Said hours for the summer are 7:30 a.m. to 3:30 p.m.

Court Administrator Haskel and the Controller met and reviewed the traffic safety officer hours for fiscal year 2007. The officer generated $31,000 to the general fund and $7,000 to the preservation fund, and the position may be sought for FY-2008.

Unfinished Business

AFSCME – District Court Tentative Ageement

The Controller advised he met with union representatives and a tentative agreement with the three (3) District Court employees has been reached.

Motion by Lange, second by Hanson, to approve the AFSCME District Court Tentative Agreement as presented by the Controller. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Memo of Understanding for MMR/Mercy Hospital/North Flight Ambulance Agreement

Motion by Pinkelman, second by Anderson, to authorize the Chairman to sign the Memorandum of Understanding between MMR/Mercy Hospital/North Flight and Crawford County for Ambulance Service in Crawford County. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Commissioner’s Report

Commisioner Rogers – The Commissioner reported the Ways & Means Committee recommendations.

Milltown Proposal

Motion by Rogers, second by Pinkelman, to support the Milltown Historic Proposal as an alternative plan for the City of Grayling Streetscape project that was presented by Senator, Bob Young. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Resolution imposing 2007 Summer Property Tax Levy

Motion by Rogers, second by Anderson, to adopt Resolution 62007 to impose the 2007 Summer Property Tax Levy for Crawford County. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried.

Commission on Aging Budget Amendments

Motion by Rogers, second by Lange, to accept the Commission on Aging Budget Amendments in the amount of $6,157.00 as presented. Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson - aye, Beardslee – aye, Hanson – aye, Lange – aye, Motion Carried.

Fiscal Year 2008 Budget Schedule

Motion by Rogers, second by Lange, to establish the following Fiscal Year 2007/08 Budget Schedule:

June 07 – Board receives Budget Schedule
            June 11 – Department Heads receive budget information
            June 20 - Board Approves Budget Schedule
            June 28 – Budget Proposals are retuned to the Administrator/Controller
            July 5 - Department Heads may elect to present their proposals to the
                        Ways & Means Committee as needed - Audit Committee may
                       choose to meet with select department heads for clarification
           Aug 15 – County Board receives 2007/08 budget update for review
           Sept 12 – Clerk publishes Public Hearing notice concerning Budget and
                           millage rates for Truth in Taxation
           Sept 18 – County Board receives the Audit Committee’s recommended FY
                          2008 proposed budget
           Sept 19 – County Board accepts budget to be presented for public hearing
                           on 9-27-07
          Sept. 27 – Public Hearing and adoption of FY2007/08 fiscal year budgets
          Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Inmate Housing

Motion by Rogers, second by Pinkelman, to request the Sheriff obtain cost to house prisoners in the old part of the jail. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Region 9 Area Agency on Aging

Motion by Rogers, second by Hanson, to approve the Resolution for Region 9 Agency on Aging through the North East Michigan Community Service Agency (NEMCSA). Roll Call: Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Motion Carried.

Executive Session Minutes

Motion by Rogers, second by Hanson, to approve the Executive Session Minutes of 6-7-07 as read. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

COAM Tentative Agreement

Motion by Rogers, second by Hanson, to recommend the Board approve the COAM Union Agreement as presented. Roll Call: Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Motion Carried.

Commissioner Hanson - The Commissioner reported his Personnel and Labor Committee Recommendations.

Crawford County Transportation Authority Appointment

Motion by Hanson, second by Lange, to reappoint Dennis Long to the Crawford County Transportation Authority (CCTA) for a term ending June 30, 2012. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Commission on Aging Board Appointments

Motion by Hanson, second by Pinkelman, to reappoint Jack Mahank to the Commission on Aging Board for a term ending June 30, 2010. Ayes (6) six, nays (1) one, absent (0) none, Motion Carried.

Motion by Hanson, second by Lange, to reappoint Al McCray to the Commission on Aging Board for a term ending June 30, 2010. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

County Compensation Committee Appointments

It was noted that Chairman Stephenson is desirous of Board confirmation for the appointment.

Motion by Hanson, second by Pinkelman, to reappoint Tom Coors to the Compensation Committee for a term ending April 14, 2011. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Motion by Hanson, second by Pinkelman, to appoint Elizabeth H. Wieland to the Compensation Committee for a term ending April 14, 2011. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Jury Commission Reappointment

Motion by Hanson, second by Lange, to reappoint Paul Brunell to the Jury Commission for a term ending April 30, 2013. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Fish Hatchery Committee

Motion by Hanson, second by Lange, to reappoint Justin Andre’ to the Fish Hatchery Steering Committee for a term ending April 01, 2010. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Housing Commission Resignation

Motion by Hanson, second by Pinkelman, to accept the resignation from Housing Commission Board member Therese Kaiser with regrets. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Commissioner Pinkelman - The Commissioner advised she has no Law Enforcement Committee Recommendations to report. The Commission indicated she attended the Maple Forest Township Board Meeting and updated the Board on the Main Street America plans that were presented to the County and the Township Board has requested they be notified of future meetings with the developers.

Commissioner Lange – The Commissioner received a request for use of the fair grounds for five (5) soccer fields and he and Commissioner Hanson will present a proposal in the near future.

Chairman Stephenson inquired if the fair grounds still has enough property to accommodate a fair if soccer fields are in place. Commissioner Hanson advised the fairgrounds can accommodate both needs.

Commissioner Anderson – The Commissioner advised he had nothing to report.

Commissioner Stephenson – The Commissioner advised he assisted in the tire cleanup program and two (2) trailers were filled this year. The Commissioner reported that Colonel Brown has withdrawn the proposal for the multiple launch rocket system firing on Camp Grayling South Management Agreement Lands. The Commissioner attended the Grayling Generating Station Awards program on Friday, June 15^th and advised they received the Clean Corporate Citizens Longevity Award and the Employee Safety Award for 800,000 hours worked without a lost time accident.

Commissioner Beardslee – The Commissioner advised South Branch Township is getting closer to a confirmed Master Plan.

New Business

MAC – Annual Summer Conference Material

Commissioner Pinkelman indicated she will attend the conference if the Board desires her too.

Extended Public Comment

Mary Jergenson, District Representative for Senator Stamas remarked that she attended the awards program at the Grayling Generation Station and was amazed at what they do there, and 800,000 hours worked without a incident is quite an accomplishment.

Announcements

Controller Compo advised the Shelter Board is meeting with their Architect to determine the status of a problem in the concrete floor as floor tiles are lifting. The Controller remarked that MERS has a second proposal coming to the County.

Adjournment

Motion by Lange, second by Hanson, to adjourn meeting at 10:47 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

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