Crawford County Board of Commissioners Meeting Minutes July 18th, 2007

Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Regular Board Meeting of July 18th, 2007

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson, at 9:31 a.m. in the Crawford County Building, Grayling, Michigan the 18th day of July, 2007.
Invocation by Chairman Stephenson.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Anderson, Beardslee, Hanson, Lange, Pinkelman, and Rogers.
Absent – None.
Sandra Moore, County Clerk - Present.
Paul Compo, County Controller - Present.
Others present at various times: Linda Van Gills, Tom Reichard, Julie Dillingham, John Hartman, Ilene Geiss-Wilson, Tim Zigila, Matt Compo, and Dan Sanderson.

Approval of the Regular Board Minutes

Motion by Hanson, second by Lange, to approve the Minutes for the June 20, 2007 Regular Board Meeting as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Approval of the Agenda

Motion by Pinkelman, second by Hanson, to approve the agenda as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Brief Public Comment – None.

Open Invoice Report and Prepaid Vouchers

Motion by Rogers, second by Hanson, to authorize payment of the following claims:

General Fund:
Balance from "Open Invoice Rep"
Prepaid Invoices	157,369.91
Gross Payroll	279,922.36
Total General Fund	437,292.27

Millage/Road Patrol Fund
Balance from "Open Invoice Report"
Prepaid Invoices	2,470.79
Gross Payroll	24,033.06
Total Millage Fund	26,503.85

Tri-County 46th Trial Court
Balance from "Open Invoice Report"
Prepaid Invoices	12,991.03
Gross Payroll
Total Tri-County Court	12,991.03

Friend of the Court
Balance from "Open Invoice Report"
Prepaid Invoices	1,414.86
Gross Payroll	15,706.82
Total Friend of the Court	17,121.68

Enforcement/Recycle Fund
Balance from "Open Invoice Report"
Prepaid Invoices	12,992.77
Gross Payroll	5,910.38
Total Enforcement Fund	18,903.15

COPS in Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices	403.76
Gross Payroll	5,429.30
Total COPS Fund	5,833.06

Building & Zoning Fund
Balance from "Open Invoice Report"
Prepaid Invoices	1,948.36
Gross Payroll	7,948.80
Total Building & Zoning Fund	9,897.16

D.A.R.E. Fund
Balance from "Open Invoice Report"
Prepaid Invoices	605.67
Gross Payroll
Total DARE Fund	605.67

Remonumentation Fund
Balance from "Open Invoice Report"
Prepaid Invoices	2,800.00
Gross Payroll
Total Remonumentation Fund	2,800.00

MSU Cooperative Extension Fund
Balance from "Open Invoice Report"
Prepaid Invoices	5,279.61
Gross Payroll	1,314.03
Total MSU Fund	6,593.64

Central Dispatch Fund
Balance from "Open Invoice Report"
Prepaid Invoices	230.76
Gross Payroll	30,102.21
Total Central Dispatch Fund	30,332.97

Family/Probate Court
Balance from "Open Invoice Report"
Prepaid Invoices	8,796.42
Gross Payroll	8,377.06
Total Family/Probate Court	17,173.48

Fish Hatchery Fund
Balance from "Open Invoice Report"
Prepaid Invoices	59.52
Gross Payroll
Total Fish Fund	59.52

Animal Shelter Debt Fund
Balance from "Open Invoice Report"
Prepaid Invoices	57,856.57
Gross Payroll
Total Animal Shelter Debt Fund	57,856.57

Law Library Fund
Balance from "Open Invoice Report"
Prepaid Invoices	1,139.10
Gross Payroll
Total Library Fund	1,139.10

Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson - aye, Motion Carried.

Approval Correspondence

Motion by Pinkelman, second by Lange, to accept correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Correspondence

Antrim County Board – Resolution in opposition of locating a class 1 injection well within Michigan borders.

Motion by Pinkelman, second by Lange, to support Antrim County Resolution.

Motion Amended by Pinkelman, second by Lange, to request the Controller prepare a Resolution and present same to the August 2^nd, Ways & Means Meeting. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Antrim County Board – Resolution in opposition to SB 220 as it is reductions in PA 2 appropriations to Counties.

Motion by Beardslee, second by Anderson, to adopt a resolution in opposition to the reductions in P.A. 2 (SB 220) appropriations to counties, and urge the Michigan Senate and House to fully restore the funding to meet the state’s obligations in providing funds to meet state mandated service requirements. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Antrim County Board – Resolution in opposition to HB 4780.

Motion by Beardslee, second by Pinkelman, to adopt a resolution in opposition to HB 4780-4788 and urge the Michigan Legislature to reject the removal of tax collections, assessing and/or elections functions from the rural townships. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Hillsdale County Board – Resolution in opposition to Senate Bill 232.

Motion by Beardslee, second by Pinkelman, to adopt a resolution in opposition to SB 232 and urge the Michigan Legislature to reject the mandate of foster care privatization and staff DHS appropriately to handle the supervision of these cases. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried.

Huron County Board – Resolution in opposition to Senate Bill 220 and to House Bills 4780 through 4788.

Menominee County Board – Resolution supporting Senate Bill 410 & 411.

Motion by Anderson, second by Beardslee, to adopt a resolution in support of SB 410 and 411 and urge the Michigan Legislature to amend PA 32 of 1986 entitled the "Emergency Telephone Service Enabling Act". Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Motion Carried.

Department of Military Affairs – Deferral of decision to fire MLRS on Camp Grayling South
Lappans – Offer governmental discount on John Deere equipment.
Alpena Collaborative Body – Conference information.
State Department of Information Technology – Security for 800 MHz Rebanding Project.
South Branch Township – Communication from Supervisor Kozlowski relative to the situation/condition of a zoning violation within the Township. Discussion followed regarding the violations and Commissioner Beardslee advised he received a list of alleged violations by township residents. The Board called for a recess for the Clerk to obtain a list of alleged violations from South Branch Township Supervisor.

Recess at 9:48 a.m. and reconvened at 9:55 a.m.

Copies were provided of South Branch Townships concerns of alleged township violations prior to adopting the Zoning Ordinance and four (4) pages of resident violations. County Controller is working with the Zoning Director to rectify the situation and Commissioner Beardslee plans to attend the next township board meeting.

Agenda Amendment

Motion by Hanson, second by Pinkelman, to recess the Regular meeting and enter into a Public Hearing for the District Health Sanitary Code presentation. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Public Hearing – District Health Proposed Sanitary Code

Board Chairman Stephenson opened the Public Hearing for comment. Linda Van Gills, District Health Director advised this is the second public hearing conducted for the ten (10) county region and introduced Tom Reichard, Environmental Director to answer questions the public may have. The proposed sanitary code involves regulations governing residential and Type III water supplies; health hazards an nuisance abatement; wastewater and sewage disposal; sewage disposal contractor licensing; public bathing beach water quality, body art and tanning facilities and permitting related to such subjects, procedures and penalties for enforcement and violations of such code, ordinance, rules and regulations and procedures for variances and appeals, administration of such code and general definitions. Questions were addressed, the present code has been in existence for 25 years and is time to update. The public hearing phase should be concluded by August 14^th and each County must be on board with final adoption as Draft #6 in October. The proposed code may be viewed on the District Health’s website at www.dhd10.org.

Motion by Pinkelman, second by Beardslee, to close the Public Hearing and resume the Regular Board Meeting at 10:14 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Agenda Amendment

Motion by Anderson, second by Lange, to amend the agenda to conduct the unfinished business for the Housing Commission. Ayes (7) seven, nays (0) none, Motion Carried.

Unfinished Business

Inter-Local Governmental Agreement – Crawford/Oscoda Housing Development

Housing Chairperson, Laura Purtill advised the Housing Commission has reviewed the contract and the Board by majority vote is requesting approval. Controller Compo advised the issue has passed legal review by the Assistant Prosecutor and the Oscoda County Board is awaiting a response. Discussion followed.

Motion by Lange, second by Hanson, to authorize the County to enter into the Interlocal Agreement with Oscoda County and request the Director log his time spent and billings to be done quarterly. Discussion followed that this Agreement is only eighteen (18) months and needs to be closely monitored with all travel to be paid by Oscoda County. Commissioner Hanson suggested the Ways & Means Committee have a monthly performance and receivables report. Roll Call: Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Motion Carried.

Housing By-Laws

Discussion followed and the issue to be addressed at the August 2^nd Labor & Personnel Meeting.

Correspondence Continued

DEQ – Pending new source review application.
Probate Judge Burmeister – Letter to Senator Stamas regarding resolution to reorganize the 87^th District Court.

Chamber of Commerce – Request funding for Grayling Bicycle Turnpike Fund.

Chamber President Tim Zigila advised the funds were set up through the Chamber to develop pathways throughout the county and funded through private donations. The Chamber is requesting the Board of Commissioners assume the fiduciary responsibilities of the fund and the current balance is over $11,000.00.

Motion by Lange, second by Anderson, to authorize the Grayling Regional Chamber of Commerce to deposit the funds for the Grayling Bicycle Turnpike with the County.

Motion Amended by Lange, second by Anderson, to request the Chamber deposit the entire Grayling Bicycle Turnpike fund over $11,000.00 with the County Treasurer. Commissioner Pinkelman requested the future funds be dispersed by County Board action only.

Motion Amended by Lange, second by Anderson, to authorize the Grayling Regional Chamber of Commerce to deposit the funds for the Grayling Bicycle Turnpike with the County.

Motion Amended by Lange, second by Anderson, to authorize the Grayling Regional Chamber of Commerce deposit the entire Grayling Bicycle Turnpike fund (over $11,000.00) with the County Treasurer and to only allow future funds be dispersed through County Board action only. Roll Call: Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Motion Carried.

Recess at.10:50 a.m. and reconvened 10:57 a.m.

Grayling Recreation Authority – Introduction of Joni Dunckel as new program director.
MAC – Legislative updates for June 22, 29 & July 6 & 13, 2007.

Motion by Anderson, second by Pinkelman, to adopt a resolution in strong opposition to House Bill 4501 (increase transcript fees), and urge the Michigan Legislature to reject the mandate of increased fees to our counties. Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried.

Motion by Anderson, second by Pinkelman, to adopt a resolution in strong opposition to House Bill 4348 (changing criminal guidelines), and urge the Michigan Legislature to reject the mandate of increased fees to our counties. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Motion by Pinkelman, second by Lange, to adopt a resolution in strong opposition to the Passport Restrictions prohibiting counties from accepting passport applications with birth certificates issued from the same jurisdiction as it will negatively impact the revenues of the County Clerk’s office, be a disservice to our residents, and seems to be inconsistent throughout the region. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Central Dispatch Director Akers – Grayling Air Show costs and exercise update.

Board Chairman Stephenson advised a request may be requested to establish a procedure for local events as the county must be prepared for all emergencies. There were however, 170 safety violations written that did generate revenue for the county.

DNR – Payments to the County from National Forest Revenues.

Motion by Hanson, second by Pinkelman, to notify the Department of Natural Resources (DNR) and inform them of our intentions to continue the full payment method no later then September 15^th of each fiscal year. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Marguerite Gahagan Nature Preserve – Announcement of Watershed Project Steering Committee. The Controller to submit the information to Environmental Officer Bruce Patrick.
HUP – Business Relay Race on July 26, 2007 at 4:30 p.m.
McCartney & Company – 911 Service District Annual Accounting (placed on file).
District Health Department #10 – Notice of Public Hearing for Sanitary Code.

Department Reports

County Controller reminded members of the Animal Shelter open house this Saturday (7-21-07).
The Controller advised that AFSCME union is ready to negotiate & submitted dates for consideration.

MERS Delegate and Alternate to Annual Summer Conference

Controller Compo advised MERS needs the Delegate and Alternate defined for the summer conference, however, no money has been budgeted.

Motion by Hanson, second by Lange, to appoint Controller Compo be designated as the Employer Delegate and Treasurer Wakeley as the Employer Alternate to the Michigan Employees Retirement System (MERS) Annual Conference. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Fish Hatchery Permit Fees

Controller Compo advised the Fish Hatchery received the $25,000 Rural Development grant and requested for a fee waiver for a building permits.

Motion by Lange, second by Rogers, to request a waiver of fees for a building permit for the Fish Hatchery renovation was withdrawn.

The Controller advised he will attend the August 3^rd,meeting in Lansing regarding the court separation from MERS.

Controller Compo requested audit committee dates from Commissioners Rogers and Beardslee.

Commissioner’s Report

Commisioner Rogers – The Commissioner reported her Ways & Means Committee Recommendations.

Refund from Court Retirement Health Fund

Motion by Rogers, second by Lange, to approve the Court Retirement Health Care Fund in the amount of $99,604.64 remain in the General Fund until the Fiscal Year 2008 budget is adopted. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried.

Housing Contract with Oscoda County

Motion by Rogers, second by Lange, to authorize the Controller to begin negotiations on a proposed joint housing contract with Oscoda County. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

First Amendment to FOTC Property Lease

Motion by Rogers, second by Lange, to allow Chairman Stephenson to vote on the FOTC Property Lease as he has disclosed he personally knows the parties and will abstain if necessary. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Motion by Rogers. Second by Lange, to enter into the Friend of the Court (FOTC) Property Lease jointly with Kalkaska and Otsego Counties. Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange - aye, Motion Carried.

FY 2007 Budget Amendments

Motion by Rogers, second by Lange, to adopt the General Fund FY2007 Budget Amendments in the amount of $6,306,441.64 as presented. Roll Call: Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Motion Carried.

Commission on Aging Budget Amendments

Motion by Rogers, second by Lange, to adopt the Commission on Aging Budget Amendments in the amount of $117.00 as presented. Roll Call: Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers - aye, Motion Carried.

Trial Court Budget Amendments

Motion by Rogers, second by Pinkelman, to adopt the FY2007 Court Budget Amendments in the amount of $411,772.70. Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried.

Commissioner Hanson - The Commissioner advised reported his Personnel & Labor Committee recommendations.

Brownfield Redevelopment Authority Reappointment

Motion by Hanson, second by Pinkelman, to reappointment Paul Compo to the Brownfield Redevelopment Authority for a term ending 7-01-10. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Extension of vacation time for Sheriff Employees

Motion by Hanson, second by Pinkelman, to authorize the Sheriff to approve Deputy Herman to carry over 40 vacation hours until August 31, 2007. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Motion by Hanson, second by Pinkelman, to authorize the Sheriff to allow Dean Goss to carry over 120 vacation hours until October 31, 2007. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Commissioner Pinkelman - The Commissioner advised there were no Law Enforcement Committee recommendations to make.

Commissioner Lange – The Commissioner requested support for the Commission on Aging to seek negotiations with the City Housing Commission for additional office space.

Motion by Lange, second by Beardslee, to authorize the Commission on Aging to seek additional office space from the City Housing Commission. Discussion followed.

Motion Amended by Lange, second by Beardslee, to express support for the Commission on Aging (COA) to negotiate with the City Housing Commission for necessary additional office space. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – nay, Motion Carried.

Commissioner Stephenson – The Commissioner advised he had nothing to report.

Commissioner Anderson – The Commissioner advised the state has a nobel website for residents to seek and compare the cost of prescription drugs.

Commissioner Beardslee – The Commissioner advised he is unable to attend the Relay for Life event on August 18^th, 2007 and requested someone attend at the Grayling High School Football field.

New Business – None.

Extended Public Comment – None.

Announcements – None.

Adjournment

Motion by Hanson, second by Lange, to adjourn the board meeting at 11:58 a.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

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