Crawford County Board of Commissioners Meeting Minutes January 16th, 2008

Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Regular Board Meeting of January 16th, 2008

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson at 9:30 a.m. in the Crawford County Building, Grayling, Michigan the 16^th day of January, 2008.
Invocation by Commissioner Beardslee.
Pledge of Allegiance led by Chairman Stephenson.
Roll Call: Stephenson, Rogers, Lange, Anderson, and Beardslee.
Absent – Hanson and Pinkleman.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Kirk Wakefield, Shawn Kraycs, Vivian Powers, Donna Burke, Bill Brooks, Wayne & Ila Cosgray, Martha Barnum, and Dan Sanderson.

Approval of the Regular Board Minutes

Motion by Rogers, second by Lange, to approve the Minutes for the December 19, 2008 Regular Board Meeting as presented. Ayes (5) five, nays (0) none, absent (2) two, Motion Carried.

Approval of the Organizational Board Minutes

Motion by Rogers, second by Lange, to approve the Minutes for the January 03, 2008 Organization Board Meeting and eliminate “at the Sheriff’s Department” under Commissioner Lange’s disclosure and to list Commissioner Beardslee as the “Alternate” to the NE MI Consortium. Ayes (5) five, nays (0) none, absent (2) two, Motion Carried.

Approval of the Agenda

Motion by Beardslee, second by Anderson, to accept the agenda as presented. Ayes (5) five, nays (0) none, absent (2) two, Motion Carried.

Brief Public Comment

Vivian Powers advised she is representing a group of seniors that are trying to find a suitable location for a new senior center. Ms. Powers indicated she is circulating petitions objecting to the Fish Hatchery location and is desirous in recalling the Board. Ms. Powers indicated the Eagles Club gave members a tour of their facility and the site was viewed as a suitable and best site for the seniors. Ms. Powers has tried to address the COA Board, and feels the Board is non receptive to the groups ideas.

Commissioner Pinkelman present at 9:37 a.m.

The seniors group has requested the COA Board enter into a purchaser’s agreement. COA Senior resident Bill Brooks advised he felt the questions were skirted around and were told the Board would answer the questions in writing the following month. COA Chairman, Jack Mahank requested the Board ignore the request and not listen to their remarks. Martha Barnum advised the Eagles building has handicapped facilities and the building is most conducive to senior needs

Open Invoice Report and Prepaid Vouchers

Motion by Lange, second by Pinkelman, to authorize payment of the following claims:

General Fund:
Balance from "Open Invoice Rep"                                 49,463.38
Prepaid Invoices                                                              331,974.94
Gross Payroll                                                                   177,030.06
Total General Fund                                                    558,468.38

Millage/Road Patrol Fund
Balance from "Open Invoice Report"                             442.15
Prepaid Invoices                                                              3,052.84
Gross Payroll                                                                   18,882.73
Total Millage Fund                                                      22,377.72

Tri-County 46th Trial Court
Balance from "Open Invoice Report"
Prepaid Invoices                                                              72,436.18
Gross Payroll
Total Tri-County Court                                               72,436.18

Friend of the Court
Balance from "Open Invoice Report"
Prepaid Invoices                                                              2,445.31
Gross Payroll                                                                   10,209.73
Total Friend of the Court                                           12,655.04

Family Counseling Fund
Balance from "Open Invoice Report"
Prepaid Invoices                                                              196.00
Gross Payroll
Total Family Counseling Fund                                 196.00

Enforcement/Recycle Fund
Balance from "Open Invoice Report"                             180.88
Prepaid Invoices                                                              848.69
Gross Payroll                                                                   2,600.70
Total Enforcement Fund                                           3,630.27

COPS in Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices                                                              402.81
Gross Payroll                                                                   4,380.42
Total COPS Fund                                                         4,783.23

Building & Zoning Fund

Balance from "Open Invoice Report"                         2,363.74
Prepaid Invoices                                                              625.25
Gross Payroll                                                                   5,581.80
Total Building & Zoning Fund                                8,570.79

D.A.R.E. Fund

Balance from "Open Invoice Report"                              59.50
Prepaid Invoices                                                              150.00
Gross Payroll
Total DARE Fund                                                          209.50

MSU Cooperative Extension Fund
Balance from "Open Invoice Report"                            1,370.31
Prepaid Invoices                                                              2,437.17
Gross Payroll                                                                   892.93
Total MSU Fund                                                            4,700.41

Central Dispatch Fund
Balance from "Open Invoice Report"
Prepaid Invoices                                                              207.47
Gross Payroll                                                                   18,086.56
Total Central Dispatch Fund                                     18,294.03

Family/Probate Court
Balance from "Open Invoice Report"
Prepaid Invoices                                                              16,261.70
Gross Payroll                                                                      5,843.59
Total Family/Probate Court                                    22,105.29

Fish Hatchery Fund
Balance from "Open Invoice Report"                             90.00
Prepaid Invoices                                                              54.83
Gross Payroll
Total Fish Fund                                                             144.83

Economic Development Fund
Balance from "Open Invoice Report"                         12,500.00
Prepaid Invoices                                                              32.64
Gross Payroll
Total EDF Fund                                                             12,532.64

Courthouse Preservation Fund
Balance from "Open Invoice Report"                            381.60
Prepaid Invoices                                                              20,975.89
Gross Payroll
Total Courthouse Preservation Fund                 21,357.49

Animal Shelter Debt Fund
Balance from "Open Invoice Report"                         803.00
Prepaid Invoices
Gross Payroll
Total Animal Shelter Debt Fund                           803.00

Law Library Fund
Balance from "Open Invoice Report"
Prepaid Invoices                                                              961.56
Gross Payroll
Total Library Fund                                                      961.56

Roll Call: Anderson – aye, Beardslee – aye, Hanson – absent, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried.

Approval Correspondence

Motion by Beardslee, second by Anderson, to accept correspondence as submitted. Ayes (5) five, nays (0) none, absent (2) two, Motion Carried.

Correspondence

1. Lake Margrethe Property Owners Association – The Ripples Newsletter. Commissioner Lange advised the Property Owners are seeking assistance through the drain commission for the lake levels.

2. Patrick Waszkiewicz – 2007 Jury Board Report. The board expressed appreciation for the report.

3. MAC – Legislative Updates for December 21, 2007 and January 11, 2008.

4. Michigan Stormwater Floodplain Association – 1^st Annual Conference March 18-21 in Grand Rapids.

5. NEMCSA – Crawford County Home Improvement Program Notice of federal funds released.

6. Michigan State Housing Development Authority – Program changes to the MSHDA Property Improvement Program.

7. Department of Labor & Economic Growth – Public Hearing set for 2-07-08.

8. Savoy Energy, L.P. – Application for permit to drill.

9. Dart Oil & Gas Corporation – Application for permit with MDEQ (Huffman).

10. Dart Oil & Gas Corporation – Application for permit with MDEQ (Royce).

11. HighMount Exploration & Production – Permit Application & Survey for Maple Forest properties.

12. HighMount Exploration & Production – Permit Application & Survey for Maple Forest properties.

13. HighMount Exploration & Production – Permit Application & Survey for Maple Forest properties.

14. HighMount Exploration & Production – Permit Application & Survey for Maple Forest properties.

15. County Road Association of Michigan – 2007-08 Legislative Session. Commissioner Anderson remarked on 3 different House Bills to abolish the Road Commission. Chairman Stephenson advised he spoke with Road Manager Babcock and our County has lost more then $600,000 in state funding and it’s declining approximately 23 ½ % every year. There is an initiative to try and get the amount slowed down.

16. Congressman Stupak – Invite to “Coffee with Bart”.

17. Michigan Department of Natural Resources – Grants Management Notice of 2008 Programs.

Department Reports

Clerk Report
County Clerk Sandra Moore circulated the Presidential Primary Election results. She received a resolution to eliminate the elected position of Constable in South Branch Township. The position has been vacant and Sheriff Deputy Randy Baerlocher has been making the necessary calls for liquor control license inspections for the Township.

County Clerk/Register of Deeds United County Officer Conference

Motion by Lange, second by Pinkelman, to authorize approval for the Clerk/Register to attend the United County Officer Association (UCOA) Annual Conference at the Lansing Radisson Hotel on January 27 –30, 2008, and approve registration and membership fees not to exceed $500. Roll Call: Beardslee – aye, Hanson – absent, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Sheriff Report

Jail Clothing Dryer Replacement
Sheriff Kirk Wakefield advised the dryer in the Department is no longer working and he circulated a proposal from Universal Laundry Machinery for a 75 lb fast dry reversing dryer. The Sheriff indicated he has the money from the commissary fund for the replacement.

Motion by Lange, second by Rogers, to authorize the Sheriff to purchase a 75 lb fast dry reversing dryer from Universal Laundry Machinery out of the commissary fund in the amount of $5,391.00. Roll Call: Hanson – absent, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Region 7 - Homeland Security
Sheriff Wakefield circulated photos of the new vehicle for tacticle response for Region 7 that was purchased with Homeland Security Mutual Aid funding. The Sheriff was in Massachusetts for extensive training and inspection on the vehicle. The vehicle is equipped with gas and nuclear detection devices – it is a pretty amazing vehicle. The Sheriff requested the board enter into a hold harmless resolution as our response area for Region 7 extends from Manistee to Alcona and every county north to the Mackinaw Bridge.

                        Motion by Pinkelman, second by Lange, to authorize the Board to adopt a
                        Resolution to indemnify and hold harmless Grand Traverse County, acting as fiscal agent
                        for the Region 7 Board. The Homeland Security Grant Agreement between Grand Traverse
                        County and the Michigan Department of State Police provides enhancement in regional preparedness
                        as a whole.

Motion Amended by Pinkelman, second by Lange, to identify the resolution as

11608B. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – absent, Motion Carried.

The Sheriff remarked the department is very busy. The DARE program is going strong in the schools, and two (2) individuals were arrested last night as they were in pursuit of Breaking & Entering.

Agenda Amendment

Motion by Pinkelman, second by Rogers, to allow Randall Herman to discuss the county gym facility agreement which is under New Business to the Board. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

County Gym Facility to Include Spouses

Randall Herman advised the county gym started in June ’04 and with extended use offered to all county employees. 43 county employees use the facility with 15 regular users, and a request to include spouses was received and reviewed. Discussion occurred regarding insurance coverage and the usage waiver, the Board agreed to take a short recess to locate the waiver form.

Recess at 10:35 a.m. and reconvened at 10:50 a.m.

Mr. Herman was unable to locate the waiver form and offered to work with Controller Compo on a universal form for the facility. Discussion followed to have counsel review the form. The Controller offered to bring the waiver back for board consideration after counsel review.

Motion by Pinkelman, second by Beardslee, to allow spouses to use the county gym as long as they complete a hold harmless agreement and the requirements for orientation are met was withdrawn.

Motion by Pinkelman, second by Rogers, to request the Assistant Prosecutor review the hold harmless agreement for county gym usage. Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – nay, Hanson – absent, Motion Carried.

Department Report Continued

Letter of Understanding

Controller Compo circulated a letter of understanding for the MERS pension benefit level.

Motion by Anderson, second by Lange, to enter into the Letter of understanding between the 46^th Circuit Trial Court of Crawford County and the County of Crawford to temporarily remain in the B-4 plan group until the parties negotiate a change in the plan. Roll Call: Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – absent, Pinkelman – aye, Motion Carried.

The Controller advised the Planning Commission met again on the SMR issue, and a special use permit was issued and conditions were met. The County continues to wait for South Branch Township to become the enforcing agency and suspect litigation may occur. If they wish to proceed the petitioner will have to come back with an amendment to the Planning Commission. South Branch will again review the issue at their February board meeting and the county needs to review document language before the next meeting.

Unfinished Business

Resolution to Adopt a Monthly 9-1-1 Surcharge

The Controller submitted two (2) resolutions for review.

Motion by Lange, second by Pinkelman, to adopt a resolution for a county based 9-1-1 surcharge on communication devices as permitted under Public Acts 164 for 2007 in the amount of $2.48 per device, which should generate approximately $394,700.00. Roll Call: Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Motion Carried.

Resolution to Amend the Crawford County Final 911 Service Plan

Motion by Pinkelman, second by Lange, to adopt an amendment to the Crawford County 9-1-1 Plan to establish a monthly county based 9-1-1 surcharge as permitted under Public Acts 164 & 165 of 2007. Roll Call: Anderson – aye, Beardslee – aye, Hanson – absent, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried

Commissioner’s Report

Commissioner Rogers – Commissioner Rogers advised she has nothing to report.

Commissioner Hanson - The Commissioner was absent and there were no Personnel and Labor Committee Recommendations to report.

Commissioner Pinkelman – The Commissioner advised she has no Law Enforcement Committee Recommendations to report. The Commissioner indicated the Frederic Township Board meeting was well attended with opposition to changing the current funding mechanism for the fire department and the issue was dropped. The Commissioner further reported that MMR may be submitting another proposal for county ambulance.

Commissioner Lange –The Commissioner reported his Ways and Means Committee recommendations.

Youth Service Bureau Budget Amendments

Motion by Lange, second by Anderson, to approve the Youth Service Bureau Amendments to the amount of $78,000.00. Roll Call: Beardslee – aye, Hanson – absent, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

Commissioner Stephenson – The Commissioner advised Grayling Township has filed suit against the City over the administration of the Fire Department. The Commissioner indicated Colonel Brown updated the Board on the expanded Airport and final documents are being prepared. The Commissioner circulated a tentative Camp Grayling schedule for Annual Training for FY 2008. The document depicts over 11,000 troops in 2008 with the largest branches from Ohio and Michigan.

Commissioner Anderson – The Commissioner advised he has nothing to report.

Commissioner Beardslee – The Commissioner advised Genessee County adopted our Ambulance Ordinance.

Extended Public Comment – None.

Announcements – None.

Adjournment
Motion by Lange, second by Beardslee, to adjourn meeting at 11:59 p.m. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

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