Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Regular Board Meeting of September 17th, 2008

 

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman Dave Stephenson, at 9:33 a.m. in the Crawford County Building, Grayling, Michigan the 17^th day of September, 2008.
Invocation by Commissioner Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call:  Stephenson, Rogers, Hanson, Pinkelman, Lange, Anderson, and Beardslee.
Absent – None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller – Present.
Others present at various times: Gailla Gilliland, Cris Jones, Ilene Geiss-Wilson, Mary Jergenson  and Dan Sanderson.

Approval of the Regular Board Minutes

Motion by Lange, second by Rogers, to approve the Minutes for the August 20, 2008 Regular Board Meeting with a correction to page 5 under budget amendments and identify the amounts “as presented”. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

 

Approval of the Agenda

Motion by Beardslee, second by Lange, to accept the agenda as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Brief Public Comment – None.

Open Invoice Report and Prepaid Vouchers

General Fund:
Balance from "Open Invoice Rep"	29,231.28
Prepaid Invoices	494,112.26
Gross Payroll	183,380.65
Total General Fund	706,724.19
Millage/Road Patrol Fund
Balance from "Open Invoice Report"	402.85
Prepaid Invoices	1,118.59
Gross Payroll	15,100.23
Total Millage Fund	16,621.67
Tri-County 46th Trial Court
Balance from "Open Invoice Report"
Prepaid Invoices	10,779.03
Gross Payroll
Total Tri-County Court	10,779.03
Friend of the Court
Balance from "Open Invoice Report"
Prepaid Invoices	1,702.96
Gross Payroll	9,868.00
Total Friend of the Court	11,570.96
Family Counseling Fund
Balance from "Open Invoice Report"
Prepaid Invoices	196.00
Gross Payroll
Total Family Counseling Fund	196.00
Enforcement/Recycle Fund
Balance from "Open Invoice Report"	2,023.08
Prepaid Invoices	964.62
Gross Payroll	4,787.38
Total Enforcement Fund	7,775.08
COPS in Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices	61.69
Gross Payroll	3,264.44
Total COPS Fund	3,326.13
Building & Zoning Fund
Balance from "Open Invoice Report"	5,059.95
Prepaid Invoices	450.04
Gross Payroll	5,458.60
Total Building & Zoning Fund	10,968.59
Remonumentation Fund
Balance from "Open Invoice Report"
Prepaid Invoices	500.00
Gross Payroll
Total Remonumentation Fund	500.00
MSU Cooperative Extension Fund
Balance from "Open Invoice Report"	1,384.72
Prepaid Invoices	336.00
Gross Payroll	773.55
Total MSU Fund	2,494.27
Central Dispatch Fund
Balance from "Open Invoice Report"	849.00
Prepaid Invoices	661.89
Gross Payroll	18,273.16
Total Central Dispatch Fund	19,784.05
Courthouse Preservation Fund
Balance from "Open Invoice Report"
Prepaid Invoices	12,544.29
Gross Payroll
Total Courthouse Preservation Fund	12,544.29
Law Library Fund
Balance from "Open Invoice Report"
Prepaid Invoices	1,022.43
Gross Payroll
Total Library Fund	1,022.43
Family/Probate Court
Balance from "Open Invoice Report"
Prepaid Invoices	37,817.16
Gross Payroll	7,070.88
Total Family/Probate Court	44,888.04
Animal Shelter Debt Fund
Balance from "Open Invoice Report"	177.50
Prepaid Invoices
Gross Payroll
Total Animal Shelter Debt Fund	177.50
Fish Hatchery Fund
Balance from "Open Invoice Report"	1,563.70
Prepaid Invoices	318.82
Gross Payroll
Total Fish Fund	1,882.52

Crawford County Recreation Plan Public Hearing

Motion by Hanson, second by Lange, to recess the regular meeting and enter into a public hearing for the Crawford County Recreation Plan. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried

GRA Chairman Cris Jones advised a stakeholders group was formed of enthusiastic recreation (biking, skiing, canoing, etc) individuals and the process began in April to identify county recreation needs. The committee held a public input session at the Grayling High School and the final review period was identified from August 15 to September 15, 2008. Mr. Jones advised a great deal of positive input has been offered and it is now before the board for public hearing.

Chairman Stephenson opened the hearing for public input. 

NEMCOG Economic Development Specialist Laura Ingles advised a great deal of time went into the planning process with goals and objectives listed in the action plan. The Goals and Objectives are: 1. Renovate the Grayling Fish Hatchery Building and maintain the grounds. 2. To develop the Crawford County Sports Complex so that it becomes a one-stop shopping for recreational sports in Crawford County. 3. Develop, maintain and improve Wakeley Landing property. 4. Continue to expand on our non-motorized trail system within the County. 5. Evaluate the recreational opportunities/challenges in adopting a countywide “ORV” ordinance. The recreation plan will allow the county to now apply for state grants. Ms. Ingles advised once the resolution is approved it will then be submitted to the townships/city for approval and then on to the DNR. Mr. Jones suggested the stakeholders meet twice a year to make sure they are still on task. Commissioner Lange thanked Laura & Cris for all their efforts in the planning process. Commissioner Hanson inquired about future amendments. Ms. Ingles advised future changes will be amended through the DNR. Ilene Geiss-Wilson expressed appreciation for the process.

Public Hearing was closed at 9:51 p.m.

Motion by Hanson, second by Lange, to adopt the Crawford County Recreation Plan as a guideline for improving recreation for the residents of Crawford County for a period of 2008 through 2013.  Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson - aye, Anderson – aye, Motion Carried.

Economic Development Partnership Update

EDP Director Gaila Gilliland appeared to update the Board on CCEDP activities to retain, expand and recruit new job opportunities to Crawford County.  Ms. Gilliland placed a report on file of her 2008 accomplishments.

Approval Correspondence

Motion by Hanson, second by Beardslee, to accept the correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Correspondence

1.      Antrim County Board – Resolution of support to House Bill #5398.

2.      Huron County Board – Resolution in support of House Bill #5398.

3.      Huron County Board – Resolution urging State and Federal leaders to build a better infrastructure for our great lake waters.

4.      Mecosta County Board – Resolution in support of House Bill #6112.

5.      St. Joseph County Board – Resolution in support of House Bill #5398.

6.      DEQ – Waters landfill in compliance.  Commissioner Pinkelman suggested a letter be submitted to the Landfill recognizing they continue to meet DEQ regulations.

7.      MI State Public Service Commission – Notice of Hearing for Electric Customers of Consumers Energy Company.

8.      County Road Association of MI – 8-22 and 9-5 & 12, 2008.

9.      MAC – Legislative Updates for August 29 and September 5 & 12, 2008.

10.    DNR – Public notice of proposed 10 – 27 & 28, 2008 Oil & Gas Lease Auction.

11.    Gourdie – Fraser – Application to Drill (multiply applications placed on file).

12.    DEQ – Approval of interim Gas Management Plan.

13.    911 – Funding as proposed by MAC.  Discussion followed that House Bill 6070 is going to committee Wednesday, September 24th and the Controller to e-mail representatives to voice concerns.

Motion by Lange, second by Pinkelman, to request the Controller contact state representatives and strongly oppose House Bill #6070.  Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.      

Department Reports

Controller Report

NW Design Group – County Building Project Schedule

Controller Compo circulated a project schedule for the county building and site improvements and advised cost will be incurring as they proceed forward.  

The Controller advised he received an e-mail from the Road Commission Manager and he recognizes the health care issue and plans to meet with commissioners soon.

Controller Compo advised the Animal Shelter is pleased with the asphalt paving and advised there needs to be 60 yards of crushed concrete and stone to make the area complete. An invoice was submitted in the amount of $3,000 and the Shelter is requesting the county pay for ½ the crushed concrete.  Commissioners suggested the county wait until a final inspection is made and Chairman Stephenson suggested the Controller inquire if Lake City Redi Mix has any crushed concrete that could be used.

Department of Human Services submitted an agreement between DHS and the County (46^th Circuit Court) in the amount of $19,379.04 for ½ payment for Foster Care (Title 4 – E) income.

Motion by Lange, second by Hanson, to enter into an agreement between the Michigan Department of Human Services and the County of Crawford/46^th Circuit Court from October 1, 2008 through September 30, 2009 for Foster Care in the amount of $19,379.04.  Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried

 

Controller Compo advised two (2) groups (GRA & COA) have contacted him regarding allowing them to purchase insurance through the county for cost savings. Discussion followed and the Controller indicated Blue Cross is looking at reducing contract size from 100 to 50.

The Controller advised the court computer server is approximately nine (9) years old and exceeded its lifespan. The Controller advised the cost could be taken from the courthouse preservation fund.

 

Recess at 10:56 a.m. with Commissioner Beardslee being excused.

Meeting reconvened at 11:03 a.m.

 

Unfinished Business

Special Events Ordinance

Commissioner Hanson inquired if the ordinance would apply to Wellington and Hanson Hills. Chairman Stephenson advised the entity would make application with the Controller and the review process would begin and depending on the size and the type of permit may not be needed. . An opinion was requested of the Prosecutor relative to whether Grayling Charter Township would fall under this ordinance. The violation fee will be set through the court. The controller to submit the document the townships/city entities and request written comments back for a future meeting.

 

ORV Ordinance

Commissioner Hanson advised the highlighted areas are changes from the MAC original ordinance and suggested the board review and submit the document to the State Police, Road Commission, Sheriff, DNR, GRA, Township/City officials, US Forest Service and designate 45 days advance notice.

Motion by Hanson, second by Lange, to hold a public hearing on the ORV Ordinance at 10:00 a.m. on Wednesday, November 19, 2008.  Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Commissioner’s Report

Commissioner Rogers – The Commissioner advised she has nothing to report.

 

Commissioner Hanson - The Commissioner reported his Personnel & Labor Committee Recommendations.  The Commissioner indicated Captain Clough has again requested additional MERS time and inquired whether the board is interested in allowing him to purchase previous time.

Motion by Hanson, second by Anderson, to allow Arthur Clough to purchase generic time from MERS.  Roll Call:  Pinkelman – nay, Rogers – nay, Stephenson – nay, Anderson – nay, Beardslee – absent, Hanson – aye, Lange – nay, Motion Failed .

 

Commissioner Pinkelman - The Commissioner advised she has no Law Enforcement Committee recommendations to make.

 

Commissioner Lange –The Commissioner reported his Ways & Means Committee recommendations.

Motion by Lange, second by Hanson, to forward the T C District Library communication to the Crawford County Library Board for review.  Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Building and Zoning Purposed Fee Increases

Motion by Lange, second by Hanson, to adopt the Building & Zoning fee schedule increase effective 10-01-08.  Roll Call: Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – absent, Hanson – aye, Lange – aye, Pinkelman – aye, Motion Carried

 

Register of Deeds Summer Educational and Technology Conference

Motion by Lange, second by Pinkelman, to authorize the Clerk/Register of Deeds to attend the Register of Deeds Summer Educational and Technology Conference in Detroit on September 7 – 10, 2008 in an amount not to exceed $600.00. Roll Call:  Stephenson – aye, Anderson – aye, Beardslee – absent, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Motion Carried

 

FY2008 General Fund Budget Amendments

Motion by Pinkelman, second by Hanson, to accept the FY2008 General Fund Budget Amendments to the new amount of $5,648,343.00.  Roll Call: Anderson – aye, Beardslee – absent, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried. 

FY2008 Restricted Fund Budget Amendments

Motion by Hanson, second by Pinkelman, to accept the FY2008 Restricted Fund Budget Amendments to the new amount of $588,827.63. Roll Call:  Beardslee – absent, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

 

Commissioner Stephenson – The Commissioner advised he had nothing to report.

 

Commissioner Anderson – The Commissioner advised he had nothing to report.

Commissioner Beardslee – The Commissioner advised he had nothing to report.

New Business

General Fund Budget Review

Controller Compo reviewed general fund budgets. Lengthy discussion ensued regarding the Assistant Prosecutor salary and the request made. The Audit Committee request the county set the FY 2009 Budget for public hearing on September 30, 2008.

Commissioner Hanson out at 12:23 p.m. and returned at 12:25 p.m.

Motion by Hanson, second by Lange, to authorize the County send the proposed General Fund FY2009 Budget to Public Hearing on September 30, 2008 at 5:00 p.m.  Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

 

Special Revenue Fund Budget Review

Controller Compo reviewed the special revenue fund budgets.  The Audit Committee recommends the budget be set for public hearing on September 30, 2008 at 5:00 p.m.

Motion by Pinkelman, second by Lange, to authorize the County send the proposed Special Revenue Fund FY2009 Budget to Public Hearing on September 30, 2008 at 5:00 p.m.  Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

Sheriff Fleet Mileage Review

Commissioners reviewed the vehicle needs for the Sheriff.

Motion by Pinkelman, second by Rogers, to authorize the Sheriff to purchase two Sheriff vehicles out of the 207 road patrol mileage fund.  Roll Call:  Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – absent, Motion Carried.

Executive Session

Motion by Pinkelman, second by Hanson, to recess the regular meeting and enter into an Executive Session to discuss pending litigation with the 46^th Circuit Trial Court (12:55 p.m.)  Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – absent, Hanson – aye, Motion Carried.

 

Executive Session began at 12:55 p.m. and concluded at 1:12 p.m.

Motion by Pinkelman, second by Anderson, to accept the September 17^th 2008 Executive Session minutes as read.  Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

 46^th Circuit Trial Court –vs- Crawford/Kalkaska/Otsego Counties - Court Settlement

Motion by Lange, second by Pinkelman, to authorize payment to Kienbaum, Opperwall, Hardy & Pelton, PLC and Howard L. Shipman, PC in the amount of $450,082.42 (of which $8,281 represents expert witness fees) as agents of the 46^th Circuit Trial Court.  This settlement is offered pursuant to the stipulated order modifying the July 31 and August 22, 2008 orders as to the 46^th Circuit Trial Court, Crawford and Kalkaska Counties.  Roll Call:  Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – absent, Hanson – aye, Lange – aye, Motion Carried.

 

Citizens to Speak – None.

Announcements – None.

Adjournment

Motion by Pinkelman, second by Hanson, to adjourn meeting at 1:16 p.m. Ayes (6) six, nays (0) none, absent (1) one, Motion Carried.

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

-----------------------------------------------------------------------------------------

Crawford County Internet Website [URL: http://www.crawfordco.org/]
Copyright © 2000-2008 [Crawford County, Michigan]. All rights reserved.
Email for information