Crawford County
Grayling, Michigan

Crawford County Board of Commissioners
Regular Board Meeting of October 15th, 2008

The Regular Meeting of the Crawford County Board of Commissioners was called to order by Chairman, Dave Stephenson, at 9:30 a.m. in the Crawford County Building, Grayling, Michigan the 15th day of October, 2008.
Invocation by Commissioner Beardslee.
Pledge of Allegiance led by Commissioner Hanson.
Roll Call: Stephenson, Rogers, Hanson, Pinkelman, Lange, Anderson and Beardslee.
Absent – None.
Sandra Moore, County Clerk-Register of Deeds - Present.
Paul Compo, County Controller - Present.
Others present at various times: Kevin Hunter, Tom Reichard, Norman Schmoock, Paul Smith, Susan Warrington, Glenn Zelley, Ilene Geiss-Wilson, and Cris Jones.

Approval of the Regular Board Minutes

Motion by Pinkelman, second by Lange, to approve the Minutes for the September 17, 2008 Regular Board Meeting with 2 corrections: Pg 4 – Special Events Ordinance eliminate "the costs may be waived" and insert "the type of permit may not be needed"; Pg. 5 – Commissioner Hanson’s report eliminate "advised he has no & to report" and insert "reported his" and identify the Motion "Failed". Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Approval of the Special Board Minutes

Motion by Hanson, second by Lange, to approve the Minutes for the September 30, 2008 Special Board Meeting as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Approval of the Agenda

Motion by Anderson, second by Lange, to accept the agenda as presented. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Brief Public Comment - None.

Open Invoice Report and Prepaid Vouchers

Motion by Lange, second by Pinkelman, to authorize payment of the following claims:
General Fund:
Balance from "Open Invoice Rep"	32,721.67
Prepaid Invoices	187,203.43
Gross Payroll	190,755.56
Total General Fund	410,680.66
Millage/Road Patrol Fund
Balance from "Open Invoice Report"	1,797.46
Prepaid Invoices	1,308.43
Gross Payroll	16,187.13
Total Millage Fund	19,293.02
Economic Development Fund
Balance from "Open Invoice Report"
Prepaid Invoices	3,517.00
Gross Payroll
Total EDF Fund	3,517.00
Tri-County 46th Trial Court
Balance from "Open Invoice Report"
Prepaid Invoices	3,759.75
Gross Payroll
Total Tri-County Court	3,759.75
Friend of the Court
Balance from "Open Invoice Report"
Prepaid Invoices	3,492.71
Gross Payroll	9,621.60
Total Friend of the Court	13,114.31
Enforcement/Recycle Fund
Balance from "Open Invoice Report"	2,462.74
Prepaid Invoices	1,161.43
Gross Payroll	5,147.38
Total Enforcement Fund	8,771.55
COPS in Schools Fund
Balance from "Open Invoice Report"
Prepaid Invoices	60.49
Gross Payroll	4,000.80
Total COPS Fund	4,061.29
Building & Zoning Fund
Balance from "Open Invoice Report"	2,413.09
Prepaid Invoices	413.82
Gross Payroll	5,458.60
Total Building & Zoning Fund	8,285.51
MSU Cooperative Extension Fund
Balance from "Open Invoice Report"	1,446.93
Prepaid Invoices	1,119.77
Gross Payroll	885.77
Total MSU Fund	3,452.47
Central Dispatch Fund
Balance from "Open Invoice Report"	758.32
Prepaid Invoices	269.33
Gross Payroll	20,026.32
Total Central Dispatch Fund	21,053.97
Law Library Fund
Balance from "Open Invoice Report"
Prepaid Invoices	483.52
Gross Payroll
Total Library Fund	483.52
Family/Probate Court
Balance from "Open Invoice Report"
Prepaid Invoices	20,123.19
Gross Payroll	7,398.51
Total Family/Probate Court	27,521.70
Animal Shelter Debt Fund
Balance from "Open Invoice Report"	3,332.75
Prepaid Invoices
Gross Payroll
Total Animal Shelter Debt Fund	3,332.75
Fish Hatchery Fund
Balance from "Open Invoice Report"
Prepaid Invoices	71.90
Gross Payroll
Total Fish Fund	71.90

Approval Correspondence

Motion by Pinkelman, second by Hanson, to accept the correspondence as submitted. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Correspondence

Bay County Board – Right to Work Legislation.
Lenawee County Board – Request the State adopt legislation to provide protection under the Safe Drinking Water Act..
Montcalm County Board – Resolution opposing HB 6070 and supporting passage of HB 5892.
General Preservation Corporation – Exterior restoration project.
BLB Management, LLC – Notice of Hearing for customers.
MSU – Candidate Forum scheduled in Mio, MI.
Department of Labor & Economic Growth – Long –vs- Charlie’s Plumbing & Heating.
Gourdie-Fraser – BreitBurn Operating – Bradford Creek Project Applications for permit.
Road Commission – Governors Task Force meeting in Roscommon on October 13, 2008.
NEMCOG – Program Highlights for April – September, 2008. Commissioner Anderson acknowledged the many operations that NEMCOG does for the counties and expressed appreciation of their efforts on the recreation plan.
DNR – Open House and Compartment Review with Grayling Forest Management Unit.
MAC – Legislative updates for 9-19 & 26, and 10 – 3, 2008. Commissioner Hanson suggested the Environmental Officer submit an application for the scrap tire cleanup grant.
Steppin’ Out – 30^th Anniversary Edition.
DNR – Arbor Day Mini Grant.
Lake Margrethe Property Owners Association – The Ripples newsletter.
NEMCOG – 2008 – 2009 CEDS Survey.
Northern Lakes Community Mental Health – Candidate Forum Friday at noon at Day’s Inn.

 

Department Reports

Clerk Report

County Clerk Sandra Moore advised Dr. William McNamara called and is interested in turning the medical examiner files over to the County. It is unknown of the extent of files at this time but he will be back in contact.

Controller Report

Controller Paul Compo submitted a MERS statistics for review pension plans. The report identifies active members to pension recipient; distribution of municipality divisions by employer contribution rate; benefits as a percentage of pay; distribution of funded percentage of accrued liability among participating municipalities.

Assistant Prosecutor Salary

Controller Compo submitted a request from the audit committee in regards to the compensation of the Assistant Prosecutor. The request is drafted and intended as an annual benefit for Mr. Sommerfeld and not for any other candidate. The Court has inquired that the decision be done to facilitate their completion of the hiring for the defense contract. The Controller advised if the Prosecutor fails to continue with the programs that are presently in place then funding within the office will have to be reviewed.

Motion by Lange, second by Hanson, to authorize the Board to offer Don Sommerfeld a $50,000 annual salary for the Assistant Prosecutor position with the pension benefit package as presented by the controller.

Motion Amended by Lange, second by Hanson, to authorize the Board to offer Don Sommerfeld a $50,000 annual salary for the Assistant Prosecutor position with the pension benefit package as presented by the audit committee. Vote on the motion as amended: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson - aye, Anderson – aye, Motion Carried.

Commissioner Pinkelman requested the Controller inquire on the 700 plus duties of the prosecutor. The Controller will seek that information.

General Budget Amendments for FY2009

Motion by Lange, second by Beardslee, to adopt the amended FY2008-2009 budget by $4,500 to adjust the department line items and reflect a $5,253,610 annual budget. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson - aye, Anderson – aye, Beardslee – aye, Motion Carried.

 

Request for Vacation Hours for Captain Clough

Motion by Anderson, second by Hanson, to authorize the Sheriff to extend twelve (12) vacation hours for Captain Clough until the end of the 2008 year. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

 

Resolution Opposing HB 6070

Motion by Anderson, second by Lange, to adopt resolution opposing HB 6070 and urge the legislature to support permanent funding of E-911 services throughout the state at local levels of government. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson - aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried.

 

Library Board Interviews

Library board interviews conducted with Norman Schmoock, Paul Smith, Susan Warrington, Glenn Zelley and Cris Jones. Christine McLaughlin did not appear and Ron Joyce was unable to attend due to a family emergency.

Recess at 11:11 a.m. and reconvened at 11:19

Motion by Lange, second by Hanson, to amend the agenda to allow Tom Reichard from the District #10 Health Department to present the resolution for the final passage of Chapter 11, Point-of-sale Evaluations of On-Site Water and Sewage Disposal Systems. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Public Health– Sanitary Code Resolution

Resolution of Chapter 11 of the Sanitary Code

Motion by Pinkleman, second by Beardslee, to adopt resolution #081015 and authorize of Final Passage of Chapter 11, Point of Sale Evaluations of On-Site Water and Sewage Disposal Systems for District Health Department #10 which will only affect Manistee and Kalkaska Counties. Roll Call: Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Motion Carried.

 

2008 Millage Apportionment Report

Equalization Director, Kevin Hunter reviewed millage rates for the County.

Crawford County					Lovells Township
Allocated			6.0925		Allocated			0.8238
Public Transit			0.7027		Voted-Landfill			1.8053
Comm on Aging			0.4685		Special Assessment			1.8734
Grayling Rec Authority			0.4845			by class
Library Debt			0.2400		Total			4.5025
Library Operational			0.4458
Sheriff Dept Oper			0.8917		Maple Forest Township
Total			9.3257		Allocated			0.8149
					Voted-Fire			1.0000
Crawford AuSable School					Total			1.8149
Homestead Operation			6.0000
Non-Homestead Oper			18.0000		South Branch Township
Debt Retirement			4.2000		Allocated			0.8475
Total			28.2000		Voted-Operation			0.9797
					Total			1.8272
Gerrish-Higgins School
Homestead Operation			6.0000		Gaylord Community School
Non-Homestead Oper			18.0000		Homestead			6.0000
Debt Retiremenet			1.8700		Non-Homestead Oper			18.0000
Total			25.8700		Voted-Debt			2.4100
					Extra Voted Operation			1.1378
Kirtland Community College					Total			27.5478
Voted-Operation			2.1093
Debt			0.1300		C.O.P. Intermediate
Total			2.2393		Allocated			0.2597
					Voted-Extra			0.6418
COOR Intermediate					Voted-Operation			0.8458
Allocated-Operation			0.2530		Total			1.7473
Voted-Special Ed			0.7500
Total			1.0030		City of Grayling
					Charter Operation			14.8000
Beaver Creek Township
Allocated			0.9701		Grayling Township
					Allocated			0.8768
Frederic Township
Allocated			0.8531
Voted-Fire			1.9532
Total			2.8063

Unfinished Business

Library By-Laws

Commissioner Rogers reviewed the Library Board amended by-laws with members. Discussion ensued that Article II, Section 4 should read "The Library Board may recommend to the Crawford County Board of Commission the person be". It was recommended the Library Director attend the November 6, 2008 Ways & Means meeting before any further action taken. Further discussion revolved around inappropriate materials in our library and what steps is the Library Director taking to protect our residents. Commissioner Rogers informed the Board the Library just had a program on cyber space and advised she will inform the Director to appear at the next committee meeting.

Commissioners Reports

Commisioner Rogers – The Commissioner advised she had nothing to report.

Commissioner Hanson - The Commissioner advised he had no Personnel & Labor Committee recommendations to make. The Commissioner met with DNR representatives and Ilene Geiss-Wilson regarding the ORV ordinance and plans to present findings at a future meeting.

Commissioner Pinkelman - The Commissioner advised she had no Law Enforcement Committee recommendations to make. Commissioner Pinkelman advised Frederic Township has no comments on the Special Use Events Ordinance and is in favor of the ORV Ordinance. The Commissioner further inquired on the retirement of Environmental Official Bruce Patrick and wants to be sure the County prepares a resolution of appreciation for him.

Commissioner Lange – The Commissioner reported his Ways & Means Committee recommendations.

FY2008 Year End Budget Amendments

Motion by Lange, second by Pinkelman, to approve the FY2008 Year End Budget Amendments up to the following amounts: General Fund $5,858,343; Environmental $137,000; COPS in School $88,000; Technology Fund Revenue $36,000 and Expenses $28,000; Law Library $7,250; Child Care Fund $450,000; Youth Service Bureau $80,000; Fish Hatchery Revenue $18,100 and Expense $13,100. Roll Call: Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Motion Carried.

Animal Shelter Loading Dock - Crushed Concrete Installed

Motion by Lange, second by Beardslee, to authorize the Controller to contract with Millikens Excavating to spread 4" depth crushed limestone for the Animal Control loading dock area in the amount of $775.00 (1/2 the price of $1,550.00). Roll Call: Anderson – aye, Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Motion Carried.

Sheriff Deputy Vacation Hours Extended

Motion by Lange, second by Pinkelman, to authorize the Sheriff to allow Deputy Finstrom to carry over 112 hours of vacation time until December 31, 2008. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

MERS Program Resolution

Motion by Lange, second by Pinkelman, to adopt the MERS Program Resolution for a Legislative Body relating to a MERS DC Benefit Program. The resolution executes all necessary agreements with the ICMA Retirement Corporation incidental to the administration of the plan with an adoption date of 10-15-08 for General AFSCME 20010111. Roll Call: Beardslee – aye, Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Motion Carried.

MERS Adoption Agreement

Motion by Lange, second by Pinkelman, to adopt the MERS Adoption Agreement for General AFSCME 20010111 with an effective date of 10-01-07. Roll Call: Hanson – aye, Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Motion Carried.

Motion by Lange, second by Hanson, to authorize Controller Compo to be the administrator of the MERS program fund. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

Commissioner Stephenson – The Commissioner placed a letter from the AuSable Youth Service Bureau to advise there is attempt by the Governor and State House to reduce funding for the Strong Families/Safe Children program. This may have a serious affect on the Department of Human Services and the Youth Service Bureau to begin researching avenues for local funding.

The Commissioner reminded members of the Mental Health forum at Day’s Inn this Friday (10-17-08).

Commissioner Anderson – The Commissioner advised he had nothing to report.

Commissioner Beardslee – The Commissioner advised he had nothing to report.

New Business

Wire Transfers

Motion by Lange, second by Pinkelman, to adopt a policy statement to authorize the Treasurer to make of wire transfers, as technology has provided the ability to transfer monies from one fund and/or agency to another electronically. Roll Call: Lange – aye, Pinkelman – aye, Rogers – aye, Stephenson – aye, Anderson – aye, Beardslee – aye, Hanson – aye, Motion Carried.

 

Appointment of Library Board Member

Motion by Lange, second by Rogers, to appoint Cris Jones to the Crawford County Library for a term ending 10-31-13. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

 

Chairman Stephenson requested a letter of appreciation be submitted to all library board applicants.

Citizens to Speak – None.

Announcements – The Controller advised the 911 issue is in lame duck session and the MAC Board indicated the term limited legislators could try and push some legislation through.

Adjournment

Motion by Pinkelman, second by Hanson, second by Lange, to adjourn meeting at 12:20 p.m. Ayes (7) seven, nays (0) none, absent (0) none, Motion Carried.

 

____________________________
Dave Stephenson, Chairman
Board of Commissioners

____________________________
Sandra Moore
County Clerk

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